Search for Common Ground Financial and Administrative Officer
Position
To support the Country Director with the Financial and Administrative systems for SFCG Lebanon. To implement all matters related to Finance and Administration under the supervision of the Country Director (CD)
Responsibilities
Administration
• Handling and filing original and hard copies of all required documents for finance and administration for SFCG Lebanon
• Sending and receiving official faxes and E-mail messages and distribution of such faxes and E-mails to the required staff.
• Coordinate the work of the house keeper.
• Keeping attendance records for staff (time sheet follow-up / approval)
• Keep staff contracts and all project paper work up-to-date filed.
• Supervise registration of employee in the social security and Ministry of Finance, Tax Office and related payment.
• To prepare and pay monthly salary payroll at the end of the month.
• Sending and receiving official faxes and E-mail messages and distribution of such faxes and E-mails to the required staff.
• Coordinate the work of the house keeper.
• Keeping attendance records for staff (time sheet follow-up / approval)
• Keep staff contracts and all project paper work up-to-date filed.
• Supervise registration of employee in the social security and Ministry of Finance, Tax Office and related payment.
• To prepare and pay monthly salary payroll at the end of the month.
Finance
• Prepare Budget for Proposals as instructed by Country Director.
• Manage the budget as required by Country Director. Ensure that there are no over or under spends and present data to Manager at the end of each month.
• Monitor cash balance level, anticipate short-term needs and request relevant cash transfer or withdrawals to Country Director to avoid any shortage.
• Ensure petty cash box is properly handled and up to date and prepare monthly field reports as required by SFCG’s finance department at HQ.
• To liaise with Finance in HQ to ensure that expenditure from HQ is accounted for and correct.
• To ensure that all procurement and financial transactions have accompanying correct paperwork.
• To prepare and handle cheques and transfers, and generally manage and administer grants (financial)
• Keep accounts of the project expenses, compile and report these to the Country Director
• Responsible for daily payment and transfer, in accordance with SFCG policies.
• Ensure close and proper follow-up for all cash advances.
• Ensure payments to suppliers are performed in accordance with SFCG and Donor purchasing and payment procedures
• Any other task requested by the Country Director
• Manage the budget as required by Country Director. Ensure that there are no over or under spends and present data to Manager at the end of each month.
• Monitor cash balance level, anticipate short-term needs and request relevant cash transfer or withdrawals to Country Director to avoid any shortage.
• Ensure petty cash box is properly handled and up to date and prepare monthly field reports as required by SFCG’s finance department at HQ.
• To liaise with Finance in HQ to ensure that expenditure from HQ is accounted for and correct.
• To ensure that all procurement and financial transactions have accompanying correct paperwork.
• To prepare and handle cheques and transfers, and generally manage and administer grants (financial)
• Keep accounts of the project expenses, compile and report these to the Country Director
• Responsible for daily payment and transfer, in accordance with SFCG policies.
• Ensure close and proper follow-up for all cash advances.
• Ensure payments to suppliers are performed in accordance with SFCG and Donor purchasing and payment procedures
• Any other task requested by the Country Director
Logistics
• Following SFCG’s procurement procedures when purchasing
• Keep an up-to-date inventory for SFCG Lebanon.
• Support Project Coordiantor and others with regard to preparing logistics for any event ( traininng, seminar , etc )
• Monitor security situation in Lebanon and participate in inter-NGO/UN logistic and security meetings as required.
• Request procurement quotations following Country Director instruction and according with SFCG and Donor requirement.
• Create and collect booklets to record transportation of project staff
• Keep an up-to-date inventory for SFCG Lebanon.
• Support Project Coordiantor and others with regard to preparing logistics for any event ( traininng, seminar , etc )
• Monitor security situation in Lebanon and participate in inter-NGO/UN logistic and security meetings as required.
• Request procurement quotations following Country Director instruction and according with SFCG and Donor requirement.
• Create and collect booklets to record transportation of project staff
IT Technical Support
• Administer and maintain SFCG information technology hardware. Information technology hardware includes printers, scanners, laptops, desktops, network. Responsibilities include evaluating fitness of hardware for usage, making recommendations for upgrades, repairs and replacements as appropriate.
• Ensure both hardware and software are maintained.
• Act as a technical resource to all SFCG staff in resolving problems with business applications and information technology hardware.
• Implement a regularly scheduled backup plan for all users.
• Ensure both hardware and software are maintained.
• Act as a technical resource to all SFCG staff in resolving problems with business applications and information technology hardware.
• Implement a regularly scheduled backup plan for all users.
Basic Requirements
Academic & Technical:
- Bachelor Degree in Accounting or finance
- Previous experience with NGOs is an asset
- At least 2 years of experience in Accounting Field
- Fluency in written and spoken English and Arabic
- Expert in main computer applications (Microsoft Office Applications…)
- Knowledgeable in the financial and accounting systems
Personal:- Excellent Interpersonal and communication skills
- Languages: Arabic: Fluent English: Fluent
How to apply:
STARTING DATE : Immediate. We’re looking for people who can start as soon as possible or within the next few weeks.
Each application package should include the following:
• Job title for the role you are applying for in subject header of the email
• Cover letter with the applicant’s current contact information
• CV (including detailed work experience, education/degrees) – 3 pages maximum
• Professional References (minimum of three, with complete contact information)
• Kindly do not send supporting certificates and documents at this stage
• Letter and CV should be saved into one Word or PDF document and sent to: Lebanon@sfcg.org
• Cover letter with the applicant’s current contact information
• CV (including detailed work experience, education/degrees) – 3 pages maximum
• Professional References (minimum of three, with complete contact information)
• Kindly do not send supporting certificates and documents at this stage
• Letter and CV should be saved into one Word or PDF document and sent to: Lebanon@sfcg.org
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