Friday, October 2, 2015

Personal Assistant to Country Director - Turin

Closing Date: 9st October 2015 
We are searching a candidate who could start immediately at our Turin Office.

The Role:

•The Director is able to achieve the business objectives: Needs are anticipated, time is managed effectively and decision making is enhanced by timely and relevant information
•Sound judgement and decisions are made on the Directors behalf enabling others to work effectively. Issues are escalated where necessary
•There is a clear understanding of the connections between the executive team, internal stakeholders and external partners which ensures that the right interventions are instinctively executed
•Excellent execution of all administration activities creates space and freedom for others to deliver their outcomes. There is brilliant customer service each time, every touchpoint
•Solutions are developed to address business related issues and opportunities and implemented proactively
•Multi-cultural communication is handled in a sensitive and appropriate manner
•Knowledge is shared effectively and appropriately with internal and external contacts
•Confidential information is managed discreetly


Decision maker for:

•Prioritises activities, meetings, contacts for Country Director
•Communication / responses to internal and external stakeholders
•Travel & logistical arrangements for Country Director
•Meeting venues & arrangements


Top 3 functional capabilities for this role:

•Prioritisation: maintains the balance between urgent and routine issues. Works well under pressure. Can deploy a flexible approach to problem resolution and is decisive and efficient
•Judgement & initiative: Instinctively judges where and when to intervene. Works self-sufficiently and is confident to make decisions in fast moving environment and copes with ambiguity
•Communication & relationships: Operates effectively across all levels of the organisation. Communicates effectively with stakeholders and checks for understanding. Creates harmonious relationships with internal stakeholders, customers and business partners


Your Profile

•Manage accessibility to Country Director’s diary, organise and arrange high volume and complex travel itineraries, locally and overseas, ensuring the most effective use of Director’s time
•Handle the administrative/ bureaucratic activities related to the Country Director international assignment (relocation, family settling-in, house lease, utilities, etc)
•Manage all incoming emails/post effectively and promptly, ensuring that all non-routine matters are handled effectively. Reviewing Country Director’s inbox for any pre-read, reports or urgent email requests and using own initiative to action where appropriate
•Be the “Go To” person for Diageo Italia business diary
•Ensure effective and efficient fluid communication is maintained with the Director at all times
•Develop and sustain excellent working relationships with senior stakeholders other PA’s and customers
•Manage 1 Report: support/coach the line report to deliver his objectives to the best of his abilities
•Give administrative support to the Head of Corporate Relations (PO, invoices, accruals, etc.). Keep track of spend vs budget and insure full compliance

Personal Assistant to Country Director - Turin

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