OPEC EMPLOYMENT OPPORTUNITIES

Head, Finance & Human Resources Department

Deadline: 31 October 2012 - Job Code: 9.1.01

Within the Support Services Division, the Finance & Human Resources Department is to provide services related to managing the human and financial resources of the Organization. The Department is responsible for budgets, accounting and internal control as well as human resources planning and management. The Department comprises two organizational sections: the Finance and Human Resources Sections.
Objective of Position:
The Head plans, organizes, coordinates, manages and evaluates the work of the Finance & Human Resources Department in accordance with the work programme and budget of the Department so as to optimize its support to the Secretariat in achieving its overall objectives. The work covers responsibilities of policies, development and management of human resources and of setting up and managing the Secretariat's annual budget.
Main Responsibilities:

• Plans, organizes, coordinates, manages and evaluates the work in the Finance & Human Resources Department covering: 1) Human resources planning/forecasting, recruitment/selection, training & development, Performance Management System, policies development, compensation & benefits as well as administration of termination; 2) The annual budget of the Division, Departments and Offices, the control of the expenditures and the preparation of the financial reports; 3) The coordination of the preparation of the Secretariat's annual budget; 4) The enhancement of inter-departmental collaboration and cooperation; 5) Taking appropriate measures to ensure an optimal culture and working climate in the Organization by regularly comparing compensations and benefits in the other Vienna based international and private organizations to keep the Secretariat a competitive employer; 6) The development of staff by arranging/coordinating adequate training programs.
• Participates in all interview panels as the leading member.
• Ensures full responses to requests by the Conference, the Board of Governors and standing committees for studies and special reports relevant to the work program of the Department.
• Arranges presentations at relevant OPEC meetings and international forums representing the Secretariat as required.
• Develops and maintains networks with external experts and institutions in fields relating to the work of the Department.
• Keeps the Director of the Support Services Division fully informed on all aspects of the work of the Department, and draws his/her attention to important analyses performed by it.
• Evaluates the performance of the staff of the Department, and recommends to the Director of the Support Services Division, staff development, salary increase, promotion and separations as appropriate.
• Ensures that the staff of the Department receive the supervision and guidance necessary to broaden and deepen their skills and continuously improve their performance.
• Prepares the annual budget for the Department.

Required Competencies and Qualifications:

• Advanced University degree (PhD preferred) in Business Administration or equivalent subject
• A minimum of 12 years (10 years in case of a PhD degree) with a minimum of 4 years in a managerial position, preferably at large national, regional, or international institutions
• Training/specialization: Human Resources Management, Financial Management (cost & benefit analysis), Office Administration, Professional Management & Leadership
• Competencies: Managerial & leadership skills, communication skills, decision making skills, strategic orientation, analytical skills, presentation skills, interpersonal skills, customer service orientation, negotiation skills, initiative and integrity
• Language: English

Status and Benefits:
Members of the Secretariat are international employees whose responsibilities are not national but exclusively international. In carrying out their functions they have to demonstrate the personal qualities expected of international employees such as integrity, independence and impartiality.
The post is at grade B reporting to the Director of the Support Services Division. The compensation package, including expatriate benefits, is commensurate with the level of the post.
Applications:
Applicants must be nationals of Member Countries of OPEC and should not be older than 58 years.
Applicants are requested to fill out the application form which can be received from their Country's Governor for OPEC.
In order for applications to be considered, they must reach the OPEC Secretariat through the relevant Governor not later than 31 October 2012

Head, Public Relations & Information Department

Deadline: 11 November 2012 - Job Code: 8.1.01

Within the Support Services Division, the Public Relations & Information Department is responsible for presenting OPEC objectives, decisions and actions in their true and most desirable perspective, disseminating news of general interest regarding the Organization and the Member Countries on energy and related matters, carrying out a central information programme and identifying suitable areas for the promotion of the Organization's aims and image.

Objective of Position:
The Head plans, organises, coordinates, manages and evaluates the work of the Department in accordance with the work programme and budget, so as to optimize its support to the Secretariat in achieving its objectives. The work aims at creating and maintaining a positive image of the Organization and at ensuring the dissemination of publications and journals at the highest professional standard.

Main Responsibilities:
1.  Plans, organizes, coordinates, manages and evaluates the work in the Public Relations & Information Department by:

• Suggesting ways and means of promoting the image of the Organization;
• Regularly dispatching information to the broad public through the media and disseminating information and news on OPEC;
• Informing and seeking dialogues with targeted policy making bodies, institutions and organizations;
• Identifying and strengthening avenues for dialogue between OPEC, other institutions and  the general public;
• Monitoring the media to evaluate public perception about the Organization, and  recommending, where necessary, any disinformation about the Organization through the  Director, Support Services Division to the Secretary General;
• Ensuring that publications and public relations activities are fully consistent with the  pursuit of OPEC aims and objectives, and policies, and of highest professional standard in terms of language, format and layout;
• Updating and sustaining the OPEC website.

2.  Establishes and maintains close contacts with the media and arranges print, radio, TV and internet interviews to promote objective presentation of OPEC, its aims and objectives as  well as the work of the Secretariat.
3.  Ensures full responses to requests by the Conference, BOG and standing committees for studies and special reports relevant to the work program of the Department.
4. Arranges presentations at relevant OPEC meetings and international forums representing the Secretariat as required.
5.   Develops and maintains networks with external experts and institutions in fields relating to the work of the Department.
6.   Keeps the Director, Support Services Division fully informed on all aspects of the work of the Department, and draws his/her attention to important analyses performed by it.
7.   Evaluates the performance of the staff of the Department, and recommends staff development, salary increases, promotions and separations to the Director, Support Services Division as appropriate.
8.   Ensures that the Department staff members receive the supervision and guidance necessary to broaden and deepen their skills and continuously improve their performance.
9.   Prepares the annual budget for the Department.
10. Carries out any other tasks assigned to him/her by the Director, Support Services Division.

Required Competencies and Qualifications:

• Advanced university degree in Media Studies, Journalism, Public Relations, International Relations or relevant Social Sciences; PhD preferred.
• 12 years in journalism, information management and/or public relations in the media or in an energy-related establishment with a minimum of four years in a managerial position, preferably at large national, regional, or international institutions; PhD: 10 years.
• Knowledge of modern information practice and techniques; Professional Management & Leadership; Membership of a professional body (Public Relations or Journalism) is an advantage; Knowledge of energy development issues an asset.
• Managerial & leadership skills, communication skills, decision making skills, strategic orientation, analytical skills, presentation skills, interpersonal skills, customer service orientation, negotiation skills, initiative, integrity.
• Excellent command of written and spoken English.

Status and Benefits:
Members of the Secretariat are international employees whose responsibilities are not national but exclusively international. In carrying out their functions they have to demonstrate the personal qualities expected of international employees such as integrity, independence and impartiality.

The post is at grade B reporting to the Director of Support Services Division. The compensation package, including expatriate benefits, is commensurate with the level of the post.
Applications:
Applicants must be nationals of Member Countries of OPEC and should not be older than 58 years.

Applicants are requested to fill out the application form which can be received from their Country's Governor for OPEC.

In order for applications to be considered, they must reach the OPEC Secretariat through the relevant Governor not later than 11 November 2012.
.