Accounts Payable Officer Brussels Airlines

Mission

Responsible for the complete process (scanning, preparation, booking and follow-up of approval flow) of the incoming invoices and credit notes from middle, large and key vendors in order to guarantee a timely payment.

He / She is the first point of contact within the organisation for all questions, remarks etc. related to the vendor portfolio.

Tasks

Processing of all incoming invoices and credit notes, which includes:

• Handling the incoming invoices via mail and e-mail, and distribute them
• Preparing invoices for booking according to the instructions from GL Accounting, Controlling and internal procedures: cost elements, cost centers and approval flows
• Scanning of all invoices and credit notes into the scanning tool and book them in SAP

Initiate and track the electronic approval procedure:

• Urge approvers in case of long awaiting the (non-)acceptance
• Follow up of cancelled and rejected invoices, correction and re-booking where needed in order to make sure that invoices are send back for approval with correct accounting information

Reconciliation of suppliers’ accounts, autonomous contact with suppliers:

• Check incoming vendor statements and reminders, take the necessary actions and provide feedback to all parties
• Large and key vendors: request a bi-weekly or monthly statement in order to anticipate on missing invoices

Profile

• 1 – 3 years experience in Accounting
• Bachelor degree - Accountancy
• SAP and related applications
• Microsoft office, Outlook
• Fluency in English, French and Dutch
• Customer-oriented
• Accuracy and eye for detail

For more details and to apply, please click here.