Administrative Coordinator

Deadline: 17 May 2015 - Job Code: 10.2.01

The Organization of the Petroleum Exporting Countries (OPEC) has a vacancy based in Vienna, Austria, for an Administrative Coordinator in its Administration & IT Services Department.

 Main Responsibilities:

• Manages, supervises and coordinates the activities of the Administration Section and monitors/controls the relevant budget implications, such as travel arrangements, registration of staff, visas, removal arrangements, home leave, as well as purchases, provision of stationary, refreshments, security, garage matters, and transportation matters;
• Coordinates the arrangements and services for all meetings;
• Obtains and evaluates major purchases, negotiates with suppliers and coordinates purchases through the Contracts Committee;
• Dictates, drafts and checks correspondence and reports on the relevant matters of the Administration Section;
• Maintains inventories of assets of premises and residence, ensures up-keeping of the same, arranges for repairs as necessary, ensures proper write-off and sale/disposal of redundant items;
• Evaluates staff performance of the Section. 

Requirements:

• University degree in Business Administration or equivalent
• Six years of work experience

Skills and Knowledge:

• International relations
• Representation and diplomatic relations
• Managerial & leadership skills
• Communication & interpersonal skills
• Analytical & presentation skills
• Customer service orientation
• Initiative and integrity
• Proficiency in written and spoken English
• German an asset

Offer:

Commensurate remuneration package i.e. monthly basic salary of (€4,287 x 12 per year) with tax-free benefits and six-week annual leave.

Applications:

Applicants should kindly complete the “Application Form” which can be downloaded from our website (www.opec.org) and send it to:

OPEC
Finance & Human Resources Department
Helferstorferstrasse 17
A-1010 Vienna – Austriaor
Email: recruitment@opec.org

Online applicants should quote “Job Code 10.2.01” in the “Subject” field. An automatic reply will be sent to confirm the successful submission of the documents.

The deadline for receipt of applications is 17 May 2015. Acknowledgements will only be sent to short-listed candidates.