Purchaser
Function / raison d'ĂȘtre
The purchaser oversees the entire purchasing process in an ICRC's delegation. In his/her capacity, he/she ensures that purchasing is carried out in line with standard institutional policies and procedures.
Principal responsibilities
- Process specific purchase orders and establish contracts with suppliers, ensures all related information is available in the local database or filing system
- Negotiate purchase conditions and purchase all specific goods and services as specified in the requests
- Implement and follow-up ICRC purchase strategy for each family of product with the Geneva responsible purchaser.
Main tasks
- Anticipate the needs together with the Logistics co-ordinator
- Assist Procurement Officer to clarify problematic Requisition Orders
- Supervise and train national staff dealing with purchase
- Participate to procurement planning with SCA, Warehouse, Transport and Medical Logistics
- Participate to the choice of the supply source
- Negotiate and purchase: spot purchase, quotation, tender
- Follow-up the procurement process until goods are delivered by the supplier
- Sort out the quality claims and to validate suppliers invoices
- Visit and prospect suppliers, select and evaluate them
- Ensure maintaining of suppliers' and items' databases and filing
- Keep and update the purchase procedures
- Keep and update "tableau de bord": with activities and anomalies indicators (e.g. : Purchase orders, purchase values and consolidated volumes of suppliers/families/ sites, anomalies etc)
- Maintain good filing system for PO files, Suppliers files, Products files
- Assist in Tenders for Transport and Clearing.
Selection requirements
- Prepared to accept unaccompanied postings during the first 24 months of collaboration
- Diploma in related field and purchase knowledge, negotiation and competitive bidding skills, management of product portfolio
- Minimum 2 years purchasing of operational and strategic purchasing experience in commerce, industry and/or humanitarian field
- Written and verbal English mandatory, French an asset
- Good understanding of the supply chain processes
- Additional competency : Engineering degree in Mechanic, Civil Engineering, Agronomy, or equivalent
- Driving license (must cover manual transmission – a license for automatic-transmission vehicles only is not sufficient)
General skills
- Strongly motivated by humanitarian work
- Open-minded and adaptable, empathic and diplomatic
- Able to work in a team, under pressure in sometimes a dangerous environment
- Ability to take relevant decisions within a given framework
- Good management, administrative and communication skills
- Professionalism, integrity, interpersonal skills, goal focus
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