Header

Finance Assistant

NORWEGIAN REFUGEE COUNCIL SUDAN
VACANCY ANNOUNCEMENT



JOB TITLE: Finance Assistant
PROJECT: Multiple; 6 months contract (renewable)
DUTY STATION: Aweil, Northern Bahr el Ghazal or AleK/Turalei in Warrap
REPORTING TO: Finance Officer
STARTING DATE: End of February 2011



The Norwegian Refugee Council is an independent humanitarian organization. Our task is to improve international protection of refugees and internally displaced persons, and to offer humanitarian assistance regardless of race, nationality or political views. Our efforts are founded on the principle that all human beings are entitled to a life in peace, liberty, safety and equality, as this is expressed in the Universal Declaration of Human Rights. NRC has been working in Sudan since 2004, our current programmes include Education, Shelter, Food security and ICLA.

Main duties:

• Make sure all financial responsibilities are done according to the NRC Financial handbook and other financial procedures as instructed by NRC Sudan Finance Department;
• Be responsible for the preparation of vouchers for book-keeping;
• Ensure that all vouchers have the correct project and account codes;
• Ensure that all payment vouchers are properly documented, authorized and certified;
• Control that supporting documentation of all financial transactions is valid, and report to the Finance Officer /Head of Field Office/ Area Manager in case of insufficient documentation;
• Be always updated on current projects and budgets and on who is authorized to sign for project expenses as per the authorization list;
• Operate own cash box for expenditures related to Shelter, ICLA, EFSD, Education projects and Z-budget. This includes responsibility for reporting incl. preparation of vouchers and justification of advanced funds for the cashbox;
• Ensure that all outstanding advances are settled on a regular basis and as required
• Assist the Shelter, EFSD, ICLA and Education Project Managers and project Coordinators in the preparation of voucher and financial reports relating to project activities in Aweil or Alek/Turalei;
• Assist the Shelter, EFSD, ICLA and Education Project Managers and project Coordinators in closing of the month procedures;
• Conduct daily cash count and submit weekly reports to Finance Officer as required;
• Submit monthly reports to Finance Officer, upon the approval of vouchers by the Project Managers and Project Coordinator;
• Ensure that financial documentation such as contracts, project budgets, financial reports and vouchers are filed in accordance with NRC guidelines, donor requirements and national requirements;
• Prepare and salary payments for all national staff in Aweil or Alek/Turalie;
• Do all payments on behalf of Shelter, ICLA, EFSD, Education projects and Z-budget;
• Book and maintain records of accommodation paid by NRC in Aweil or Alek/Turalei;
• Ensure the proper use of NRC property;
• Work in close collaboration with programs and logistics department;
• Train the Admin Assistant in basic financial duties in order for him/her to cover leave periods etc;
• Learn and perform basic administrative duties when required;
• Any other duties, responsibilities and tasks relating to finance, project and humanitarian work that may be assigned by the Finance Officer or Head of Field Office when required.





Application Procedure:
• The application in English should include your curriculum vitae, contact details and address plus three references (one of these should be your current or last employer). The cover letter should explain how you match the requirements above.
• DO NOT SUBMIT CERTIFICATES (neither originals nor copies)! Submitted application documents will not be returned
• Applications should be submitted by 20th February 2011 to the NRC offices, in an envelope clearly marked ‘Application: ‘Finance assistant’ or email to Financeofficer.aweil@sudan.nrc.no with application: Finance Assistant stated in the subject line
• Alternatively you can hand your application into:
-Finance Officer, NRC Office, Aweil Northern Bahr el Ghazal
-HR officer, NRC Office, Juba, Central Equatoria
-Assistant Project Coordinator, NRC office in DRC coumpound, Yei Central Equatoria

• Only short-listed candidates will be contacted by e-mail, or by phone if no email is indicated

Please note:

THIS POSITION IS ONLY OPEN FOR SUDANESE NATIONAL (national ID will be requested)
Females are encouraged to apply