Administration / Human Resources Assistant
UNOPS helps its partners in the United Nations system meet the world’s needs for building peace, recovering from disaster, and creating sustainable development.
UNOPS is known for its ability to implement complex projects in all types of environments around the globe.
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
Vacancy Code: Masom 2011-368
Post Title: Administration / Human Resources Assistant
Post Level: Consultancy Agreement (LICA 3)
Org Unit: Mine Action Somalia Programme
Duty Station: Nairobi
Duration: 6 Months with a possibility of Extension
Closing Date: 29.08.2011
Background
Somalia Mine Action supports mine and explosive remnants of war (ERW) clearance activities, awareness programming, contamination survey and coordination for mine action activities throughout Somalia.
Somalia Mine Action works closely with other UN Agencies, local communities and humanitarian and development actors to ensure a sustainable and effective response to explosive contamination in Somalia, with priority on improving the lives of people living in affected communities, and ensuring national capacity development for a long term solution to the problem.
In Somaliland and Puntland, capacity development has been carried out for the Somaliland Mine Action Centre SMAC, the Police EOD, the Puntland Mine Action Centre and the Puntland EOD. The Programme has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia
Duties and Responsibilities
Under the overall supervision of the Head of Support and under the direct Supervision of Admin/Finance Officer, she/he will be responsible for the following duties:
* Personnel management for National, International and Contracted Staff
* Supervise preparation of monthly attendance sheets for all staff
* Produce monthly salary sheets for all contract modalities
* Administer UNLPs and UN Certificates for international staff in accordance with current guidelines
* Manage Residency for staff in conjunction with protocol office, KEOC
* Manage the monthly accounts for private and official telephone bills
* Maintain personnel files for National and International Staff
* Prepare the National Staff Work Plan
* Prepare National Staff Contracts
* Prepare the Performance Evaluation Forms for all staff
* Maintain leave plans and records for all staff
* Provide assistance for recruiting of staff with vacancy announcements, collation of UNP11’s and CV’s, short listing, interview panel
* Any other tasks as required by the Admin/Finance Officer
Required Selection Criteria
Competencies
* Diploma or relevant certificate in discipline
* Proven background in Administration or Human Resources
* Fluent in English oral and written
* Competent in Word, Excel, PowerPoint, Visio and Lotus Notes
* Capable of working in a multi-national/cultural environment
* 3-5 years working experience
Education/Experience/Language
* University degree in a relevant field or matching experience level
* Fluent in English both written and oral
* Must have a minimum three years accounting experience
* Proven financial management employment history
Submission of Applications
Qualified candidates may submit the letter of interest and the attached one page CV Summary only via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line.
*Curriculum Vitae and United Nations Personal History Form (P11) will be requested later for the shortlisted candidates.
* Please note that this is a local post and is open to all nationals of the country of the duty station and to individuals who have a valid work permit.
UNOPS is known for its ability to implement complex projects in all types of environments around the globe.
In an effort to promote organizational excellence, UNOPS seeks highly qualified individuals for the following position:
Vacancy Code: Masom 2011-368
Post Title: Administration / Human Resources Assistant
Post Level: Consultancy Agreement (LICA 3)
Org Unit: Mine Action Somalia Programme
Duty Station: Nairobi
Duration: 6 Months with a possibility of Extension
Closing Date: 29.08.2011
Background
Somalia Mine Action supports mine and explosive remnants of war (ERW) clearance activities, awareness programming, contamination survey and coordination for mine action activities throughout Somalia.
Somalia Mine Action works closely with other UN Agencies, local communities and humanitarian and development actors to ensure a sustainable and effective response to explosive contamination in Somalia, with priority on improving the lives of people living in affected communities, and ensuring national capacity development for a long term solution to the problem.
In Somaliland and Puntland, capacity development has been carried out for the Somaliland Mine Action Centre SMAC, the Police EOD, the Puntland Mine Action Centre and the Puntland EOD. The Programme has an office in Nairobi to provide managerial and support functions for the Regional Offices in Somalia
Duties and Responsibilities
Under the overall supervision of the Head of Support and under the direct Supervision of Admin/Finance Officer, she/he will be responsible for the following duties:
* Personnel management for National, International and Contracted Staff
* Supervise preparation of monthly attendance sheets for all staff
* Produce monthly salary sheets for all contract modalities
* Administer UNLPs and UN Certificates for international staff in accordance with current guidelines
* Manage Residency for staff in conjunction with protocol office, KEOC
* Manage the monthly accounts for private and official telephone bills
* Maintain personnel files for National and International Staff
* Prepare the National Staff Work Plan
* Prepare National Staff Contracts
* Prepare the Performance Evaluation Forms for all staff
* Maintain leave plans and records for all staff
* Provide assistance for recruiting of staff with vacancy announcements, collation of UNP11’s and CV’s, short listing, interview panel
* Any other tasks as required by the Admin/Finance Officer
Required Selection Criteria
Competencies
* Diploma or relevant certificate in discipline
* Proven background in Administration or Human Resources
* Fluent in English oral and written
* Competent in Word, Excel, PowerPoint, Visio and Lotus Notes
* Capable of working in a multi-national/cultural environment
* 3-5 years working experience
Education/Experience/Language
* University degree in a relevant field or matching experience level
* Fluent in English both written and oral
* Must have a minimum three years accounting experience
* Proven financial management employment history
Submission of Applications
Qualified candidates may submit the letter of interest and the attached one page CV Summary only via e-mail to somaliamineaction@unops.org.
Kindly indicate the vacancy number and the post title in the subject line.
*Curriculum Vitae and United Nations Personal History Form (P11) will be requested later for the shortlisted candidates.
* Please note that this is a local post and is open to all nationals of the country of the duty station and to individuals who have a valid work permit.
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