Administrative Assistant

ITU is the leading United Nations agency for information and communication technologies, with the mission to connect the world. To achieve this, ITU manages the radio-frequency spectrum and satellite orbits at the international level, works to improve communication infrastructure in the developing world, and establishes global standards that foster seamless interconnection of a vast range of communication systems. ITU also organizes global Telecom events bringing together the most influential representatives of government and the private sector to exchange ideas and knowledge for the benefit of all.

VACANCY NOTICE Nº ITU/BDT/FIELD/2011/G16

Date of Issue: 19 July 2011 Republished (Currently accepting applications) Applications from women are encouraged Functions: Administrative Assistant Post Number: TD17R/G5/290 Deadline for Applications (23:59 GMT +2:00): 31 August 2011 (25 day(s) until closing deadline) Duration of Contract: 2 years Type of Appointment: Fixed-Term Appointment Duty Station: Moscow, Russian Federation Grade: G5

Organ: The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector of the Union (the Union has three functional sectors: Standardization, Radiocommunication and Development) which deals mainly with development policies, strategies, programming, as well as technical cooperation activities (expert missions, training programmes, field projects, seminars, etc.).

Organization Unit: Within the Telecommunication Development Bureau (BDT) of ITU, under the supervision of the Director, and in close collaboration with the other Departments of BDT, the Regional and Area Offices are responsible for proposing the operational policy and strategy of telecommunication development activities in their respective regions, coordinating with countries of the region to prioritize requirements, proposing inputs for the preparation of the operational plan based on these prioritized regional requirements, as well as coordinating and implementing technical cooperation activities in their respective regions, be they in the framework of projects, regional initiatives, or follow-up of World Telecommunication Development Conferences.

Duties / Responsibilities

Under the close supervision and technical guidance of the ITU Area Representative in Moscow, the incumbent performs the following duties: Assembles specific information emanating from Governments, UNDP, donor countries and Resident Representatives and presents them in requested form. Extracts data from various sources of documentation required for the preparation of tables and charts for project work plans and in many cases, prepares these tables and charts. Keeps up-to-date tables, bar charts, and project reports for monitoring of projects. Assembles all required reports, documents, correspondence and notes necessary for briefing and debriefing experts. Assists in the preparation of the missions of the ITU Area Office staff. Prepares documents for the Russian Foreign Ministry for visa-support procedure OF officials invited to Russia by ITU Area Office. When requested and under instruction, provides the ITU Headquearters Units with information on specific projects and ensures distribution of project reports in accordance with relevant procedures. Establishes project status reports on a monthly basis. Participates in the organization of regional and sub-regional meetings, seminars and courses organized in the CIS countries. Provides general information to UNDP offices and relevant international organizations in the CIS countries on the implementation of ITU projects and other related matters. Arranges appointments and maintains supervisor's calendar, receives visitors, places and screens telephone calls and answers queries with discretion. Arranges meetings, both internal and external, some involving high-ranking officials, and takes draft minutes and/or notes at meetings. Takes dictation and also drafts routine correspondence, in the language required, on the basis of instructions or general guidelines; checks to ensure accuracy of statements and conformity with established procedures and ensures follow-up. Checks orthography and assists in improving the style of correspondence and documents drafted by the ITU Area Representative and other staff. Prepares informal translations of correspondence and short texts on general topics, prepares resumes whenever required and may act as interpreter. Maintains policy, confidential and general files. Selects and makes pertinent abstracts and undertakes searches for information. Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps. Within her competence interacts with relevant organizations responsible for the upkeep of the Office premises. Performs other duties as required.

Qualifications required

Education: Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma.

Experience: At least five years' experience of secretarial work. Experience in the UN Common System would be an advantage. (A maximum of three years of studies in the field of the post and in a recognized school may replace the required experience on the basis of one year of education for one year of experience.)

Languages: Knowledge of Russian at advanced level and knowledge of English at intermediate level.

Competencies: Proven ability of typing in Russian and English; Ability to operate electronic equipment for data capture. Knowledge of various software: i.e. Word for Windows, PowerPoint, electronic mail and Internet. A knowledge of development issues would be an advantage.

Additional Information: ONLY APPLICATIONS FROM CANDIDATES RESIDING IN THE AREA OF THE DUTY STATION SHALL BE CONSIDERED

Remuneration

Annual Salary: (Net of Tax) 540,284.- RUB - 810,424.- RUB without dependants

Applicants will be contacted directly if selected for written test. Interviews may be used as a form of screening.

For further information concerning the Conditions of Employment please click the following link

Applicants will be contacted only if they are under serious consideration

Republished (Currently accepting applications)