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Logistics Officer Medair

10:13:00 AM ,

Role and Responsibilities

Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care the Logistics Officer carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All logistics activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.

Project Overview

New country programme start up.

Medair

Medair brings life-saving relief and rehabilitation in disasters, conflict areas, and other crises by working alongside the most vulnerable. Its staff are inspired by their Christian faith to care for people in need, providing practical and compassionate support, regardless of race, religion, or politics. Medair has achieved the ISO 9001:2008 certification, worldwide. This certification signifies that Medair effectively delivers goods and services with a focus on beneficiary needs. Founded in 1989, Medair’s unwavering commitment continues to bring hope to the world’s most vulnerable.

Workplace

Chad

Starting Date

September 2012

Initial Contract Details

Minimum 1 year, 100%

Key Activity Areas

Logistics

Carry out the day-to-day logistical functions of the programme including, but not limited to:

  • Supporting logistical activities such as procurement, supply chain, stock management, warehousing, transport, facilities, communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.
  • Liaising with the relevant field manager to provide effective logistical support to the projects and the field teams.
  • Ensure all activities are carried out in line with Medair guidelines and procedures and according to any donor requirements.
  • Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
  • Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.

Administration

  • Meet the logistics-related administrative requirements ofMedair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity.
  • Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
  • Contribute to the accurate and timely reporting of activities e.g. through weekly and monthly reports.

Communication

  • Maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of applicable logistical activities and requirements.
  • Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
  • Develop and maintain positive relationships with suppliers, local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good cooperation and partnerships.

Staff Management

  • Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.
  • On occasions work with casual labour (including hiring, coordinating workload and payment) to achieve specific, time-bound tasks.

Quality Management

  • Promote and use theMedaire-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
  • Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.

Qualifications

  • Professional / vocational / technical qualification in a relevant field; University degree in relevant subject

Experience / Competencies

  • Post-qualification professional experience
  • Work experience in logistics, preferably in an NGO setting
  • Experience working in a cross-cultural setting, preferably in the logistics sector
  • Experience of stock management systems desirable
  • Previous experience of living and working in a multi-cultural team desirable
  • Working knowledge of French, spoken and written
  • Ability to speak, or willingness to learn, local language desirable
  • Team-player with good inter-personal skills; Encouraging; Supportive
  • Creative, open-minded; Flexible; Self-learner; Solution-oriented approach
  • Enjoys a challenge and works hard to achieve objectives
  • Encouraging, supportive

Medair standard working requirements for the field

  • Experienced professionals in a relevant field
  • Committed Christians
  • Commitment to Medair values (faith, hope, accountability, integrity, dignity, compassion)
  • Overseas intercultural experience
  • Strong working knowledge of English (spoken and written)
  • Working knowledge of French (spoken and written) for French-speaking roles
  • Single or married (with no children under 18). If married, your spouse must also apply.
  • Competent with Office Word, Excel, PowerPoint, and Outlook
  • Successful completion of Medair Relief & Rehabilitation Orientation Course (ROC)
  • Reflect the vision and values of Medair when interacting with team members, local staff, beneficiaries and external contacts
  • Able to live and work with a multicultural team under difficult conditions
  • Strong character traits, including emotional stability, adaptability, ability to handle stress, cultural and gender sensitivity, honesty, and physically fit

Benefits

  • A salary based upon the grade of the position and the experience of the position-holder
  • Full briefing at our Swiss headquarters, as well as an in-country briefing
  • Security training for those going to particularly insecure environments
  • Accommodation, food, and transportation in-country
  • Rest and recuperation (R&R) leave (including travel, accommodation, and food)
  • Annual leave and additional benefits for those who commit to longer contracts: up to four weeks additional paid leave every 12 months, and re-entry allowance
  • Additional benefits for those who commit to longer contracts: up to four weeks additional paid leave every 12 months, and re-entry allowance
  • Comprehensive medical and emergency rescue insurance, with up to 60 days post- assignment coverage, including debriefing

Working Conditions

  • This is a field-based position and working and living conditions may be basic.
  • Some of the projects may be implemented in more remote and potentially insecure locations.

Application process

For more information on this and other positions, please follow this web link: www.medair.org/work-with-us and check the Field Vacancies.

We request that you complete all applications on-line at www.medair.org. Only English-language applications and CV’s will be reviewed. We will not review email applications. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled. We review every online application. Applicants will be contacted only if they are selected as a potential candidate.

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