Finance Manager Saferworld Juba, South Sudan

Job Title:	Finance Manager – South Sudan
Location:	Juba, South Sudan
Management responsibility:	2 Finance Officers
Budget responsibility:	Programme budget of USD 2 – 2.5 million per year
Reporting to:	South Sudan Country Manager
Key Relationships:	Finance Director and Financial Controller (UK), Head of S/Sudan
	and Great Lakes programme; Operations Manager (South Sudan)
	and South Sudan project team
Contract Duration:	Open – programme funding currently available for two years
Salary range:	A competitive INGO salary, plus benefits.

Description of Saferworld and South Sudan programme:

Saferworld is an independent non-governmental organisation that works to prevent and reduce violent conflict and promote cooperative approaches to security. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.

Saferworld has been working in Africa since 1997, with a primary focus upon East Africa and the Horn region. We have well-established programmes in Kenya, Uganda, Somalia and South Sudan. In addition, Saferworld supports regional and international conflict prevention and security processes. Saferworld headquarters are in London, with offices in Nairobi, Kampala and Juba.

Saferworld’s South Sudan programme aims to develop and implement community-focused and integrated responses to the complex mix of security, conflict and development challenges faced by the people, the state and international partners. The programme seeks to achieve change through working with national and state-level government, civil society stakeholders, and international actors.

The geographic focus is on South Sudan, with some engagement on North-South, regional and cross-border issues.

Job Purpose:

The Finance Manager will be responsible for ensuring the efficient and transparent management of South Sudan programme finances in line with recognised accounting/auditing standards and Saferworld procedures in the context of a fast-growing programme. Saferworld will be expanding its activities in S Sudan and will have staff based in six states. The Finance Manager will also be responsible for the development of new systems and maintenance of robust financial controls to support this growth..

Key areas of responsibility:

1. Lead in financial management and systems development to take account of Saferworld’s expanding programme and budget. Provide effective line management and support the development of financial staff.

2. Lead in developing capacity support and collaborative relationships with Saferworld staff and partners to ensure effective financial management across the board

Manage South Sudan based finance team (envisaged to be 2 officers) responsible for keeping financial records and performing financial procedures (receipts, payments, petty cash, payroll), including records of transactions related to South Sudan programme activities

Duties:

1. Lead in financial management, system development and line management of financial staff for the South Sudan country programme

Detailed actions:

• Manage South Sudan based finance team (envisaged to be 2 officers) responsible for keeping financial records and performing financial procedures (receipts, payments, petty cash, payroll), including records of transactions related to South Sudan programme activities

• Lead development and maintenance of robust financial controls (bank reconciliations and other control accounts, finance reports, etc.)

• Oversee staff to ensure accurate data entry into the Quickbooks ledger accounting system, leading improvement and system enhancement work, ensuring good housekeeping – for the Juba office as well as up to six state offices.

• Lead financial reporting to Saferworld colleagues, donors and London head office with a focus on optimal performance.
• Effectively organise and manage internal and external audits as per donor policies where appropriate

• Produce statutory (legal) accounts and other legal returns for South Sudan

2. Lead in developing capacity support and collaborative relationships with Saferworld staff and partners to ensure effective financial management across the board

Detailed actions:

• Develop strong relationships with all Saferworld colleagues (Juba, Kampala and London) to enhance their understanding of finance and build their knowledge; in particular, develop strong relationships with non-financial staff in remote offices, who will be responsible for day-to-day financial reporting and accounting

• Manage team in building knowledge and understanding with partners, including at the state level in South Sudan so that they effectively and transparently manage their funds.

PERSON SPECIFICATION

Essential requirements:

• A basic degree (Economics / Accounting / Finance or Business Administration) or compensating relevant work experience.
• A recognised accounting qualification (CIMA, ACCA, etc)

• At least 3 years’ experience in financial management/administration within an non-governmental organisation (NGO)

• Experience of computerised accounting software (Quickbooks, Sage or other systems) and an aptitude for system improvements and developments
• Experience of developing and improving financial systems

• Experience of management reporting to colleagues, including overseas colleague and offices

• Management experience, including line managing staff at a distance.

• Experience of living and working in a difficult environment – South Sudan or similar

Desirable requirements:

• Experience of conducting capacity-building for partners and staff on financial systems and good financial practices

TERMS AND CONDITIONS

• Probation: There will be a probationary period of three months

• Salary range: Saferworld will offer a competitive salary + benefits

• Holidays: 28 days/year in addition to agreed S Sudan public holidays

• Hours: Standard working week is 37.5 hours

APPLICATION PROCESS:

Please send an application comprising a detailed CV and cover letter, citing the reference SS FM, to Marie Aziz at recruitment@saferworld.org.uk by 16 September 2012.