Procurement and Internal Policies Officer EFSF
European Financial Stability Facility
Luxembourg
Reports to: Secretary General/Team Leader Corporate Governance and Internal Policies
SECTION 1 — POSITION SUMMARY
Position Objective:
To draft and maintain procurement guidelines and to assist the acquisition process within ESM.
Key Accountabilities:
- Handle the creation, adoption and implementation of best-practice procurement policies with due regard to sustainability, ethical purchasing standards and whole life costing;
- Assist in the selection of appropriate suppliers and contractors;
- Participate in negotiation of contract terms on a range of key contracts and monitor performance of contracts;
- Supervise, assign, review and participate in the work of business staff involved in purchasing services;
- Assume responsibility and oversight of large and complex purchases involving use of Requests for Proposals;
- Prepare and conduct negotiations and tenders with external providers;
- Manage external providers on operational level. Meet with or speak to interested vendors concerning potential source for supply and service;
- Periodically review major procurement contracts and evaluate versus market best practices;
- Maintain up to date knowledge of related procurement legislation, in particular EU regulations for public procurement;
- Actively promote the procurement function within ESM;
- Monitor services level agreements;
- Provide input on ESM budget;
- Assist in the preparation of Board of Auditors meetings;
- Provide input in the development of internal policies and procedures;
- Problem solving of day-to-day issues.
Main interactions with other functions/external entities:
- Interaction with other departments to implement best practice/policies in procurement (and related fields);
- Frequent interaction with external providers.
SECTION 2 — REQUIRED KEY SKILL SET AND PREFERRED PERSONAL ATTRIBUTES
KEY SKILL SET:
- Experience in analytical role;
- A good understanding of procurement processes, procedures and policies of international financial organizations;
- Negotiation skills.
PREFERRED PERSONAL ATTRIBUTES:
- Proactive with a strong sense for processes and procedures;
- Have an “attention for detail”;
- Strong analytical skills;
- Generate ideas, think creatively and develop innovative solutions;
- Excellent communication, interpersonal and organizational skills;
- Sense for integrity and confidentiality;
- Negotiate and achieve a consensus among involved parties: colleagues and third parties;
- Team player, able to meet tight deadlines and to manage workload;
- Flexible and stress tolerant;
- Ability to organize and prioritize.
SECTION 3 — FORMAL QUALIFICATION AND EXPERIENCE REQUIREMENTS
FORMAL QUALIFICATIONS:
- University degree from a leading university, preferably with distinctive grades and honours. Specialisation: Business, Economics, Accounting, Law or any other relevant;
- At least three years of relevant professional experience, preferably in leading private and/or public organisations (multilateral development banks, international financial institutions, investment banks, strategy consultancies, international organisations, European institutions, etc);
- Very good understanding of international, institutional and political framework in which the ESM operates;
- Strong knowledge in the domains of procurement, finance and economics;
- Fluency in English, any other additional language would be an asset.
PROFESSIONAL EXPERIENCE:
Years of experience required for the position:
3+ years in Procurement or similar role
Please send your applications to the following email address: hr@efsf.europa.eu.
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