Procurement and Internal Policies Officer EFSF

European Financial Stability Facility

Luxembourg

Reports to: Secretary General/Team Leader Corporate Governance and Internal Policies

SECTION 1 — POSITION SUMMARY

Position Objective:

To draft and maintain procurement guidelines and to assist the acquisition process within ESM.

Key Accountabilities:

• Handle the creation, adoption and implementation of best-practice procurement policies with due regard to sustainability, ethical purchasing standards and whole life costing;
• Assist in the selection of appropriate suppliers and contractors;
• Participate in negotiation of contract terms on a range of key contracts and monitor performance of contracts;
• Supervise, assign, review and participate in the work of business staff involved in purchasing services;
• Assume responsibility and oversight of large and complex purchases involving use of Requests for Proposals;
• Prepare and conduct negotiations and tenders with external providers;
• Manage external providers on operational level. Meet with or speak to interested vendors concerning potential source for supply and service;
• Periodically review major procurement contracts and evaluate versus market best practices;
• Maintain up to date knowledge of related procurement legislation, in particular EU regulations for public procurement;
• Actively promote the procurement function within ESM;
• Monitor services level agreements;
• Provide input on ESM budget;
• Assist in the preparation of Board of Auditors meetings;
• Provide input in the development of internal policies and procedures;
• Problem solving of day-to-day issues.

Main interactions with other functions/external entities:

• Interaction with other departments to implement best practice/policies in procurement (and related fields);
• Frequent interaction with external providers.

SECTION 2 — REQUIRED KEY SKILL SET AND PREFERRED PERSONAL ATTRIBUTES

KEY SKILL SET:

• Experience in analytical role;
• A good understanding of procurement processes, procedures and policies of international financial organizations;
• Negotiation skills.

PREFERRED PERSONAL ATTRIBUTES:

• Proactive with a strong sense for processes and procedures;
• Have an “attention for detail”;
• Strong analytical skills;
• Generate ideas, think creatively and develop innovative solutions;
• Excellent communication, interpersonal and organizational skills;
• Sense for integrity and confidentiality;
• Negotiate and achieve a consensus among involved parties: colleagues and third parties;
• Team player, able to meet tight deadlines and to manage workload;
• Flexible and stress tolerant;
• Ability to organize and prioritize.

SECTION 3 — FORMAL QUALIFICATION AND EXPERIENCE REQUIREMENTS

FORMAL QUALIFICATIONS:

• University degree from a leading university, preferably with distinctive grades and honours. Specialisation: Business, Economics, Accounting, Law or any other relevant;
• At least three years of relevant professional experience, preferably in leading private and/or public organisations (multilateral development banks, international financial institutions, investment banks, strategy consultancies, international organisations, European institutions, etc);
• Very good understanding of international, institutional and political framework in which the ESM operates;
• Strong knowledge in the domains of procurement, finance and economics;
• Fluency in English, any other additional language would be an asset.

PROFESSIONAL EXPERIENCE:

Years of experience required for the position:

3+ years in Procurement or similar role

Please send your applications to the following email address: hr@efsf.europa.eu.