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US Embassy Tanzania Jobs August 2012

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ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Training Coordinator at the Office of Security Cooperation.

BASIC FUNCTION OF POSITION

Key role player in the implementation of the U.S. Security Cooperation Program for Tanzania in accordance with the Theater Campaign Plan and Mission Strategic Plan. Responsible for maintaining the security cooperation relationship between the Tanzania military, government ministries and synchronizing theater, interagency, and international goals. Assists in developing, planning, and coordinating the execution of African Contingency Operations Training and Assistance (ACOTA); Senior Leader Engagements; Foreign Military Financing (FMF) grants; International Military Education and Training; (IMET) Military-to-Military (M2M) engagements; Humanitarian Assistance projects; Africa Partnership Station events; Responsible for a spending budget of $1.5 million in IMET, Counter Terrorism fellowship Program (CTFP) and FMF. Provides military advice to Department of Defense (DoD) personnel.

MAJOR DUTIES AND RESPONSIBILITIES

10%

  • Assists with the Letters of Requests (LORs) and Letters of Acceptance (LOA) and LOAs for the FMS cases when requested by OSC, Chief.

  • Receiving and Screening calls and visitors from host country military (TPDF) concerning Security Assistance and the Training program.

10%

  • Coordinates and synchronizes M2M events for the Office of Security Cooperation with the TPDF Defense Foreign Relations Office.

30%

  • Vetting/Screening all International students to ensure that prerequisites are met to include: administers the Defense Language Institute's English Comprehensive level tests as well as the TOEFL and ACT; for the required courses.

  • Maintaining all student training records.

  • Preparation of invitational orders.

  • Prepares student biographies and academic records.

  • Prepares visa applications.

  • Coordinating and arranging travel plans.

  • Prepares and requests travel advances for students attending training.

  • Medical screening of students and dependents.

  • Conducts pre-departure briefing and debriefs students upon return to host nations to assess how valuable the training was from the students and to obtain their recommendations/views on how best to serve them under the International military education and training program (IMETP).

  • Downloads and Update of Standardized Training List (STL).

  • Daily access to the security assistant network programme (SAN) for updates on courses available and changes made to the STL.

  • Works with the country program managers of the five military departments (MILDEPS) to implement the Tanzanian training requirements.

  • Inputs the courses into the Training Management System (TMS) and the web based Security Assistance Network.

  • Prepares the yearly host country's military two-year Combined Education and Training Plan (CETPP) and the Congressional Report on International Military Training (CRMIT) report of all foreign military sales (FMS), ACOTA, NCO trainings in-country.

20%

The Counter terrorism courses are intended to support and enhance U.S. efforts in the Global War on terrorism.

  • Establishing the Tanzanian Peoples Defense Forces Counter Terrorism educational needs, preparing and sending students for studying in the U.S. and at the George C. Marshall Center in Germany for counter terrorism (CT) related training.

  • Advising the Tanzanian MoD on the CT courses available, course pre-requisites, experience required and ranks of officers who should participate in any CT-related training.

  • Justifying why the candidates are suitable for the CT courses in the SAN web before CTFP and AFRICOM approve the nominations, and Generating ITOs for CT students as required or directed by the commandant Command (AFRICOM), Providing logistical support, and making payments to students in cases where the school does not have a disbursing office to pay off the students TLA.

  • And performing all necessary record keeping and logistics groundwork for the International Military Education Training Program.

  • Notifying the TPDF/MoD of ACOTA training available with the approval of the OSC, Chief, Preparing all the necessary vetting memorandums to the three departments namely: the Regional Security Office, Political section and Consular for vetting to occur.

  • Establishing and finding out correct data from the different TPDF units for the selected candidates, for easy tracking and vetting.

  • Keeping records of such training in the DoD Database for all recorded DoD/State Department training. Also, for the CMRIT report required by AFRICOM.

20%

  • Receives and screens calls and visitors from the host country military concerning the Security Assistance and Training Program. Answers inquiries on policies, routine matters, status of actions, and course availability.

  • Disseminates information only on a need to know basis. When requested information is not available, obtains and forwards information to appropriate persons or refers callers to the proper source. Places local and long distances calls and faxes.

  • Sets up and maintains correspondence reports and documents files.

  • Classifies and files material based upon content as well as subject and document identification. Establishes and maintains office library of related publications, regulations and directives. Screens files periodically and retires or destroys files no longer required.

10%

  • Coordinates and contributes to frequent official visits to the Defense Attaché Office and Office of Security Cooperation.

  • Assist in arranging appointments and may accompany visitor to meetings with government and other officials. Extensive knowledge provides valuable information on current events, local government insight, and regional affairs.

  • Provides interpreter service for American Officers, especially when nuance of meaning is important.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Education: University degree in either Law, Political Science, Sociology, History or Economics is required.
  2. Prior experience: 8 years of experience in working with the Tanzanian People’s Defense Force, or experience in interpreting and translation services, Media law or International Affairs
  3. Language proficiency: Level IV (fluent) (writing, reading and speaking) in both spoken and written English and Kiswahili is required.
  4. Knowledge: A vast and thorough knowledge of Tanzania’s political, economic, social structure institutions and military leadership/affairs.
  5. Skills and Abilities: Ability to develop and maintain an extensive range of high level contacts with the Ministry of Defense and Home Affairs; Ability to inter-relate political military developments to economic and social forces and factor at work in Tanzania; Ability to plan, organize and execute complex research project and to prepare precise and accurate factual and analytical reports. Basic computer skills required.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

  1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

  1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or

  2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or

  3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

  4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

    A. Position Title
    B. Position Grade
    C. Vacancy Announcement Number (if known)
    D. Dates Available for Work
    E. First, Middle, & Last Names as well as any other names used
    F. Date and Place of Birth
    G. Current Address, Day, Evening, and Cell phone numbers
    H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
    I. U.S. Social Security Number and/or Identification Number
    J. Eligibility to work in the country (Yes or No)
    K. Special Accommodations the Mission needs to provide
    L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
    M. Days available to work
    N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
    O. U.S. Eligible Family Member and Veterans Hiring Preference
    P. Education
    Q. License, Skills, Training, Membership, & Recognition
    R. Language Skills
    S. Work Experience
    T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 2294000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970

The US Mission in Tanzania provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.

Only shortlisted candidates will be contacted

CLOSING DATE OF THE POSITION: September 6, 2012

The US Embassy is seeking an individual for the position of Administrative Assistant at the Centers for Disease Control and Prevention.

BASIC FUNCTION OF POSITION

This position serves under the supervision of the Administrative Manager as an Administrative Assistant for CDC-Tanzania and performs general administrative duties. Additionally, the incumbent has the responsibility of maintaining the administrative filing system by, coordinating and documenting all personnel related activities of CDC Tanzania.

MAJOR DUTIES AND RESPONSIBILITIES

Time and Attendance

20%

  1. Manage the WIN-TA Time and Attendance System for nearly 50 CDC Locally Engaged (LE) staff according to Embassy regulations and Human Resource policies.

  2. Know the data codes and appropriate use for all time and attendance data entry into the WIN-TA system: Annual leave, sick leave, restored leave, leave without pay, overtime, comp time worked, comp time used, and holiday pay.

  3. Maintain all hard-copy supervisor approvals for leave, and ensure accurate data entry for the reporting of Sick Time, Duty Travel.

  4. Update and maintain all leave, personnel, and time and attendance records, coordinate supervisor approvals (as necessary) and certifying officer signatures for the timely submission of CDC time and attendance records to US Embassy Human Resources Department on a bi-monthly basis.

  5. Serve as a point of contact with the US Embassy’s Human Resources Office for Time & Attendance.



Travel Support

20%

When Travel Specialist is out or volume of travel merits additional assistance, provide back-up support as needed:

  1. Ensure that travel requests are fully documented with details and meet USG and CDC travel requirements before forwarding to the Deputy Director for approval.

  2. Enter and manage all travel arrangements and approvals in the e2 Department of State Travel System.

  3. Make flight bookings according to the travel request both locally and internationally for travelers.

  4. Prepare a packet for travelers with tickets, itinerary, booking confirmation numbers and other information required by travelers.

  5. Reconfirm bookings and tickets for TDY visitors, assist with requests for other travel information as necessary and liaise with the CDC Atlanta travel coordinator to assure compliance with CDC standards and procedures. Assure the inclusion of trip reports with the voucher reimbursement process as dictated by CDC Policy.

Work Permits

10%

  1. Assist fellows on the process of obtaining new or renewal of work permits.

  2. Coordinate the submission of required paperwork by gathering documentation from staff, and drafting official correspondence to the United Republic of Tanzania (URT) authorities for work permit applications and renewals. Liaise with appropriate authorities at the Ministry of Health and Social Welfare and the Ministry of Foreign Affairs to clarify documentation, request status, and track work permit process.



Records Management

10%

  1. Maintain up-to-date administrative filing systems for all CDC personnel hiring mechanisms (Direct Hire, LES, Contractor and long-term Fellowships). Ensure that documentation is filed according to HHS Records Management standards and established CDC File Management plans for both hard-copy and electronic records.

General Administration

40%

  1. Mail - Date stamp, track and distribute all incoming and out-going mail and parcels. Ensure that all CDC official incoming mails are distributed to the respective staff in a timely manner. Maintain an office register/dispatch book for all incoming and outgoing mails. Work with Security Coordinator to implement any necessary security or screening systems for incoming mail.

  2. Supply Room Management – Maintain stock of expendable office supplies by managing inventory and coordinating orders of additional stock with CDC Procurement Specialist. Schedule with vendor, the order and delivery of potable water in order to maintain a good stock level of water in the building at all time.

  3. Back-up Reception & Motor Pool Coordination
    – Perform back-up duties for CDC Front Office receptionist when needed: - Receive visitors and ensuring escorts to appropriate offices within the building.
    - Manage telephone switchboard, answer all incoming calls and transfer to appropriate staff.
    - Coordinate drivers for vehicle requests from CDC staff, TDY staff and consultants with motor pool staff at US Embassy.
    - Communicate with staff on all vehicle arrangements and enforce USG vehicle use policy at all times.
    - Perform other duties as assigned by the supervisor.

  4. Back-up: Executive Assistant
    – Perform back-up duties for CDC Country Director, Deputy Director and Associate Director of programs when needed
    - Provide administrative assistance for the CDC Country Director and Deputy Director in the absence of the CDC Executive Assistant.
    - Take minutes during Senior Staff meeting and other meetings as needed.

  5. Backup: Workforce Development Coordinator – Perform back-up duties when needed
    - Provide support on Human Resources issues when needed
    - OBS Training systems updates
    - Provide information when needed on staffing, org charts, recruitment etc
    - Remind supervisors on EPR and WDP when needed.

  6. Backup: Procurement Assistant – Perform back-up duties when needed - Provide support on Procurement issues when needed
    - Tracks the status of our CDC requisitions through Embassy and communicate to the requesting units.
    - Work with Embassy Procurement unit on CDC procurement requirements.

  7. Other Support:
    - Provide secretarial support to administrative team as needed.

QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

  1. Education: Completion of Secondary School and at least one year of advanced studies in administration, secretarial school, data entry, or related field is required (or a mixture of classroom training and on-the-job training for one year) is required.
  2. Prior Work Experience: Minimum of two years of administrative or secretarial experience in the US Government or an international organization is required.
  3. Post Entry Training: On the job training for specific CDC and US Government procedures will be provided as needed, the incumbent may receive CDC-sponsored training in formal courses related to the duties and the responsibilities of the position.
  4. Language proficiency: Level IV English and Kiswahili (speaking, reading and writing) is required.
  5. Knowledge: The incumbent mush have a thorough knowledge of all aspects of administrative and office support processes, including secretarial support for professional staff, procurement, arranging and processing travel support, coordination of motor pool support, and procedures for processing personnel actions and minutes recording. In addition, the job holder must be thoroughly familiar with CDC and US Government administrative policies and procedures and the structure and function of CDC Tanzania. The incumbent must also be familiar with the Government of Tanzania operating environment as well as Tanzania business environment to effectively perform the duties and responsibilities of the position.
  6. Skills and Abilities: The incumbent must possess excellent interpersonal, communication, organizational and writing skills. Must be proficient in operating office machines such as copies, shredder and fax and must be proficient with Microsoft word , excel, power-point and other Microsoft 2010 applications. Must be able to effectively interact with internal stall and external clients at all levels and individuals from diverse cultural backgrounds.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

  1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or

  2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or

  3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus

  4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

  5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE.

Failure to do so will result in an incomplete application.

    A. Position Title
    B. Position Grade
    C. Vacancy Announcement Number (if known)
    D. Dates Available for Work
    E. First, Middle, & Last Names as well as any other names used
    F. Date and Place of Birth
    G. Current Address, Day, Evening, and Cell phone numbers
    H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number)
    I. U.S. Social Security Number and/or Identification Number
    J. Eligibility to work in the country (Yes or No)
    K. Special Accommodations the Mission needs to provide
    L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type
    M. Days available to work
    N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location)
    O. U.S. Eligible Family Member and Veterans Hiring Preference
    P. Education
    Q. License, Skills, Training, Membership, & Recognition
    R. Language Skills
    S. Work Experience
    T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 229 4000, Ext: 4137/4148/4233/4024
Fax: 2294726

CLOSING DATE OF THE POSITION: September 6, 2012

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