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Communications and Visits Section Administrative Assistant

1:38:00 PM

UKREP - United Kingdom Permanent Representation to the European Union

Brussels, Belgium


The Communications and Visits Section in the UKREP is advertising for an assistant to provide administrative cover to the team.
This is a good opportunity to support a busy and cross cutting team that handles all Ministerial visits to Brussels on EU business as well as all the communications work of the Mission.
Applications should be sent with full C.V. and covering letter including a supporting statement setting out how applicants meet the essential skills required for this post (300 words max), to the attention of the Recruitment Officer, CSB (brussels.recruitment@fco.gov.uk).

Main Responsibilities

  • Provide general administrative support to team including: monitoring of team budget;
  • Assisting with meeting and travel bookings; handling IT support requests; electronic filing;
  • Maintaining the UK delegation room in the Council building; and arranging Council visitor badges where necessary;
  • Organise media briefings and distribute statements: maintain contact list for media representatives; arrange suitable times for media briefings; book meeting rooms; send out invites and statements;
  • European Councils: liaise with No.10 and Council on media accreditation; make logistical arrangements for UK press briefing room; set up briefings; 
  • Organise Council badges for press and digital team; provide support as necessary to visits team;
  • Process invoices relating to visits from ministers, parliamentary committees and senior officials;
  • Handle routine access to document requests: identifying relevant desk officer to provide advice and submitting response to Council;
  • Provide support for Head of Communications: assisting with diary management; arranging meetings and travel.

Essential Skills and Experience

  • Excellent organisation skills; proven ability to plan and prioritise tasks;
  • Experience of working in a team; whether in a work or extracurricular context;
  • Ability to solve problems and pay attention to detail;
  • Good IT skills with sound working knowledge of Microsoft Outlook, Word and Excel;
  • Experience of working in an office environment and using office equipment (fax, photocopier, shredder);
  • Fluent written and spoken English.

Desirable Skills and Experience

  • Understanding of the European Union and of the UK Government;
  • Good written and spoken French;
  • Experience of handling accounts.
This position will be filled on a four month fixed term contract.

Gross monthly salary: € 2088.47

Applications with a full CV in English should be sent to the Recruitment Officer, (brussels.recruitment@fco.gov.uk), Corporate Services Benelux, Avenue d’Auderghem 10, 1040 Brussels by Friday 05 October. Applicants must be legally entitled to work in Belgium.
Only applicants called for interview will be contacted.
Interviews will be held soon after the closing date with a view to the successful applicant starting work as soon as possible subject to security clearance and administrative processes.
The British Missions in Brussels are an equal opportunities employer. Applications are welcome from all suitably qualified applicants regardless of age, race, religion, gender, sexual orientation or physical disability. We aim to reflect the diversity of society.

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