HR Assistant

EFTA - European Free Trade Association

Brussels, Belgium

Division: Administration 
Category/Level: B5 
Type/Duration of Appointment: Fixed-term 3 years (renewable once if in the interest of the Association) 
Start Date: as soon as possible 
Job Reference: VA 23/2014

The European Free Trade Association (EFTA) is an intergovernmental organisation set up for the promotion of free trade and economic integration to the benefit of its four Member States: Iceland, Liechtenstein, Norway and Switzerland. The EFTA Secretariat provides services to the EFTA States. In Brussels this entails support in the management of the EEA Agreement.

The HR Assistant will mainly:

• Assist in the recruitment process of staff and trainees (e.g. vacancy announcements, schedule and setting up interviews, finalising recruitment procedures);
• Administer employment contracts and related procedures;
• Coordinate and manage the procedures and needs related to incoming and departing staff;
• Create and maintain complete individual HR files and enter and maintain them updated in the HR information system (Empower);
• Contact and coordination with Belgian authorities and protocol related to ID cards and VAT matters;
• Proof reading of HR and general Administrative documents in English;
• General HR-related issues.

Qualifications

• A commercial diploma or equivalent within the field of HR or other relevant subjects.

Experience

• Five years of relevant work experience within HR/Personnel;
• Excellent knowledge of standard MS Office products;
• Experience in use of HR systems and web-based recruitment tools;
• Experience in supporting line managers in HR-related matters;
• Experience from working in an international organisation would be an asset.

Skills

• Strong administrative skills with an eye for details;
• Service-minded, flexible and capacity to deal simultaneously with multiple tasks;
• Enjoy working both independently and within an international team;
• Ability to draft documents concisely and clearly in the English language;
• Ability to maintain confidentiality and exercise discretion.

Languages

• Fluency in written and spoken English;
• Fluency in French and/or Dutch;
• Knowledge of another EFTA language would be an asset.

Employment Terms

Grade: B5 
Annual salary: EUR 47,140

Appointments are made at the first step of the grade. The Secretary-General reserves the right to appoint a candidate at a level different from that advertised.

The tax conditions are highly favourable. In addition but depending on the candidate’s family status, attractive benefits and allowances may apply.

Interested applicants should apply online via the e-recruitment tool: http://jobs.efta.int/.

Please be aware of the following:

• Your application will only be considered if submitted via our e-recruitment tool;
• All requested information on education, work experience, motivation, etc, should be inserted in the application form.

Deadline for application: 3 August 2014.