Programmes Assistant

PROGRAMMES ASSISTANT

WORLD VISION IRELAND was established as a registered Irish charity in 1983 and currently has 21 staff located in Dublin. World Vision Ireland’s primary objective is to support our field operations, both in terms of our core long-term development programmes and humanitarian & emergency relief. We do this by raising private, institutional and Governmental funds, by informing the Irish public about humanitarian issues as witnessed first-hand by World Vision in the field, and by influencing Irish Governmental policy in the areas of long-term development and emergency relief. World Vision Ireland is a member of the World Vision International partnership, which is both the largest emergency relief and Child Sponsorship agency in the world.

EBODAC Programme: World Vision Ireland, as part of a multi-partner consortium, is implementing a 3-year programme called EBODAC: Ebola vaccine Deployment, Acceptance & Compliance. This Programme is funded by Innovative Medicines Initiative (a partnership between the European Union and the European pharmaceutical industry, represented by the European Federation of Pharmaceutical Industries and Associations). The overall objective of this Programme is to develop a communication strategy, including the development of appropriate technology and tools, in order to maximise Ebola vaccination impact in the targeted population.

CONTRACT DETAILS

• Job Location: Rathmines, Dublin (with some overseas travel)
• Starting Date: To be Determined – but as soon as possible
• Contract Length: Initial 1 (one) year contract
  (Six months probationary period applies on initial appointment)
• Contract Type: Fix-Term and Full-time contact
• Hours: 9.00am-5.30pm Mon-Thurs, 9.00am- 4.30pm Friday (36.5 hours)
• Salary: € 25,000 – € 28,000 pa (dependent on qualifications and experience)
• Reporting To: Director Global Health Programmes, Strategic Partnerships and Innovation

SKILLS AND PERSONAL QUALITIES

• Alignment with World Vision’s core values and mission
• Good communication skills with an ability to liaise with people at all levels – government partners, donors, communities and staff with diplomacy and tact
• Ability to work in a facilitative, participatory and collaborative manner
• Work as a member of a team
• Ability to multi-task with flexibility in day to day activities and working hours
• Willingness to travel

QUALIFICATIONS

• Minimum: an undergraduate degree (essential)
• Postgraduate degree in a public health or community development related field or working towards same (will be an added advantage)

ROLE AND RESPONSIBILITIES

Personal Assistance:

• Assisting the Director Global Health Programmes, Strategic Partnerships and Innovation with programme coordination and administrative duties
• Assisting the EBODAC Programmes Coordinator and team in World Vision Sierra Leone with organising, reviewing and ensuring timely submission of programme narrative and financial reports to the donor and stakeholders
• Supporting the EBODAC Programmes Coordinator and team in World Vision Sierra Leone with the coordination and completion of EBODAC activities, as and when may be required
• Supporting the EBODAC Programme’s team with the coordination of human resource, recruitment and management processes, in collaboration with P&C and Governance Executive
• Providing support to the EBODAC Programme’s M&E framework including checking programme data, supporting analysis and assisting the team in planning evaluations and reviews.
• Providing administrative support to legal processes and related EBODAC consortium agreements
• Assisting the EBODAC Programmes team with the coordination of the relationship with the EBODAC consortium members
• Facilitating and supporting the bi-monthly EBODAC update calls within the World Vision partnership
• Managing the Programmes team’s travel schedule, in collaboration with the P&C and Governance Executive, as well as organising all necessary travel logistics, preparations for participation in conferences, workshops and events as may be required. Further details below
• Assisting with research and follow up on funding opportunities and alerting the Programmes team
• Representing the Programmes team in internal and external meetings as may be required
• Liaising with Programmes country teams, other Support Offices, Regional Offices and the World Vision International Global Office as may be delegated by the Programmes Director

Administrative:

• Facilitating quarterly Programmes team meetings, developing agendas and gathering necessary reports / updates for circulation, in collaboration with the Programmes Director
• Distributing regular updates and reports on programme results to donors/stakeholders
• Maintaining and updating regularly a database of country and programme level information that is useful for multiple purposes
• Supporting the Communications and ARC teams in the preparation of stories, photos and updates from the field for social media purposes
• Coordinating and acting as administrative lead for organising all travel to the field/workshops/learning events; liaising with host teams and participants from programme countries, presenters and other participants
• Ensuring that all relevant documentation, invitation letters, travel visa requirements, accommodation and all related logistical support for participation in such events is organised and delivered efficiently, in collaboration with host National Office logistics team

Additional Duties:

• Working closely and in collaboration with the Programmes team, providing relevant support as and when required
• Liaising and working in conjunction with the Advocacy/Communications and ARC teams
• Any other duties that may be determined from time to time by the organisation commensurate with the position of Programmes Assistant

HOW TO APPLY:

Candidates will be interviewed as they are shortlisted. Background checks and detailed consideration of references coupled with mandatory Garda Vetting will be undertaken.

Please advise of notice period with your application.

All applicants called for interview will be required to complete a Personality Profile Analysis questionnaire.

Please send your CV and cover note for the attention by email to IrelandHR@wvi.org

This job description only serves as a guide for the position available. World Vision Ireland reserves the right to change this document. Due to the volume of applications we are only able to respond to those who have been shortlisted for interview and all candidates attending for interview will be expected to have researched the organisation and have a full understanding of our work.

Applicants must be authorized to work lawfully in the EU. We will not sponsor applicants for work visas.

World Vision Ireland is an equal opportunities employer