Event Coordinator / Financial Officer

ILGA-Europe is looking for an Event Coordinator / Financial Officer to work with the staff team in Brussels. Closing date for receipt of applications: Wednesday 2 November 2016.

Please note that only completed application forms are accepted

* We will only accept properly completed application forms. We will not accept CVs.
* Applications that do not meet the basic requirements set out below will not be considered.
* Unsolicited placement of this advertisement in other media is not appreciated.

1. About ILGA-Europe

You have an opportunity to make a difference.
Experience how one of Europe’s most influential LGBTI human rights organisations operates. From our annual fundraising events to Europe’s largest annual conference on LGBTI rights – you will be the person implementing and overseeing the details of these important, life-changing occasions. On a daily basis, ILGA-Europe are forced to handle the complexities of operating as a large NGO in Brussels. We are largely a grant financed organisation – requiring the organisation to operate within a structured environment. Whether it is for a training session on asylum, a roundtable at the Council of Europe or even an internal meeting on best practices – all funds must be accounted for and reported according to our funder’s requirements.
ILGA-Europe is comprised of over 490 member organisations throughout the European Region. From Iceland to Italy and Russia to Malta, ILGA-Europe is the voice for thousands of individuals at the European-level. Without ILGA-Europe and a strong team in Brussels, thousands of voices would go unheard. Therefore, at ILGA-Europe, we value and encourage our employees. We understand that the movement is only as strong at its people. And we ensure our people remain our greatest asset. We are willing to offer a strong remuneration package, including pension payments, insurance plans, trainings and much more. We look forward to you joining our team!

2.The job

The Event Coordinator & Financial Officer will be responsible firstly for providing financial services to support management of ILGA-Europe’s finances in compliance with grant regulations and budget constraints.  The Event Coordinator & Financial Officer will also be responsible for the coordination of ILGA-Europe’s annual conference and other events.
Candidates should be strongly committed to working for human rights and equality, and have competencies and demonstrated experience in:
  • solid experience in administrating project budgets, processing of financial documents (in accordance with grant requirements) and implementing financial procedures and policies
  • experience with planning and coordinating large events (over 400 participants), including coordinating logistics (e.g. registration, accommodation, social programme), ensuring effective communication channels with all parties involved, coordinate input towards programme development
Qualifications, experience and other requirements are: 
  • Ability to compile financial information in a timely fashion and ensuring very high level of accuracy in preparing financial information
  • Ability to ensure compliance of costs with various grant and project regulations
  • Ability to assist with yearend and annual audits and financial closes
  • Ability to handle multiple projects at once and determine priority
  • Excellent event planning, coordinating and organising skills
  • A high standard of written and spoken English; working knowledge of French, Dutch or Russian (highly desirable)
  • Excellent communication skills including the ability to operate computerized accounting, spreadsheet and word-processing programs at a highly proficient level
  • Ability to work as part of a diverse team, and maintain excellent working relationships, in a high-paced environment
  • Ability to work in an administrative and support role, including experience with setting up and managing administrative systems
  • Demonstrated capacity to adapt to rapidly changing environments
  • Sensitivity to working in a multicultural and diverse environment and commitment to promoting respect for equality and diversity
  • Ability to implement diversity into your everyday work
  • Ability to think constructively on sensitive issues relating to the security of the staff and members
  • Capability to plan and work independently
  • Willingness to relocate to Brussels and travel in Europe
  • Experience of working with and/or in an NGO (highly desirable)
Employment information: 80% position for two yearsSalary scale: Euros 35,130 – 36,480 in two annual increments, starting at the beginning of the scale. The organization has a generous remuneration package, including contributing to local transportation costs, luncheon vouchers, hospitalisation insurance, a pension scheme for employees and ‘family friendly’ policies. Relocation support from within Europe to Brussels will be given where appropriate.
Closing date for receipt of applications: Wednesday 2 November, 201610.00am CETFor an application packwhich also contains more information about the job.


ILGA-Europe has a policy and a strong commitment to equal opportunity. This policy applies both to ILGA-Europe’s implementation of its work programme, and its employment practices.
ILGA-Europe is committed to opposing direct and indirect discrimination on grounds of disability, ethnicity or national origin, colour, race, creed, gender, marital status, domestic circumstances, age, HIV status, sexual orientation, gender identity or expression, sex characteristics, or any other grounds.
ILGA-Europe will do all within its power to apply the above policies in its day-to-day operations and in its employment practices.