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Finance & Support Services Director -- Bujumbura

2:59:00 PM , ,

Provide overall leadership and management to the Finance, Supply Chain, Admin & IT functions, by promoting financial stewardship, accountability, reliability and accuracy of financial information to be used by senior management for decision making.
Ensure compliance at all levels to both local Statutory and Partnership policies and procedures,
Proactively mobilise and ensure effective utilization of resources, and manage the financial risks.


KEY RESPONSIBILITIES:

      Strategic networks
    • Develop good networks and relationships with other NOs, SOs, other partnership areas, other NGO, Banking entities, etc.
    • Promote shared resource networks within the Sub-region, Africa and the partnership.
    • Attend and actively participate in strategic regional meetings.

      Promote effective networks within WV through effective communication, relationships and twin citizenship.Strategic financial planning and management
    • Alignment of partnership budgets between National office, projects, grants, MyPBAS and support offices.
    • With the National Office Leadership, advise management on strategic resource acquisition and allocation in line with Regional Working Group (RWG) recommendations approved by the Regional Leader.
    • Manage NO budget, cash flow and project funding, in collaboration with the Operations Director
    • Coordinate the budgeting process as per budget guidelines, and as part of annual business planning.
    • Contribute on the preparation of the annual operating plan as per guidelines.

      Cost efficiency and effectiveness
      Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:
    • Promote benchmarks for determining effective resource utilization at all levels.
    • Contribute to the development of appropriate policies and procedures for procurement of goods and services.
    • Ensure cost effectiveness through competitive bidding process and quality products/outputsStrategic financial planning and management
    • Alignment of partnership budgets between National office, projects, grants, MyPBAS and support offices.
    • With the National Office Leadership, advise management on strategic resource acquisition and allocation in line with Regional Working Group (RWG) recommendations approved by the Regional Leader.
    • Manage NO budget, cash flow and project funding, in collaboration with the Operations Director
    • Coordinate the budgeting process as per budget guidelines, and as part of annual business planning.
    • Contribute on the preparation of the annual operating plan as per guidelines.

      Promote financial accountability and reporting
    • Design systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.
    • Submission of timely, accurate and complete relevant reporting.
    • Definition and implementation of efficient and effective internal control systems.
    • Provide oversight on MFI financial management.
    • Management of fixed assets.
    • Adhering to partnership policies and guidelines as stipulated in the International Financial Manual and other policies.
    • Complying with year-end closing process including of year-end reports, appendices and carryforward guidelines.
    • Inputting project financial reports in Notes (Field Financial Reporting) FFR database.
    • Reconciling MyPBAS to FFR monthly with action plans for addressing outstanding items.
    • Play the role of Disclosure Officer whenever an allegation is received by WVI under the Integrity and Risk Reporting (IRR) policy with regards to his/her specific office.

      Visit ADPs and other project sites at least on a quarterly basis in order to monitor on accountability issues, follow up on implementation of audit findings and provide support

      Risk Management and Control
    • Ensure that appropriate financial systems and controls are in place to avoid significant audit risk ratings, both at the NO and project levels.
    • Ensure that management responses to audits performed to the NO and projects are sent on time to the Audit Department , and that audit recommendations are implemented
    • Ensure adequate preparation for GC and external audits.
    • Monitor the Africa Financial Risk Matrix

      Capacity building
    • Ensure competent and motivated staff are hired and retained.
    • Ensure there is a capacity development plan for finance staff.
    • Coordinate and conduct training in areas like accounting, SunSystem, risk management, grant compliance and other key financial areas to NO and project finance staff.
    • Facilitate ND, operations and other non-finance staff in understanding and interpretation of financial statements.
    • Ensure a continuing professional education.
    • Participate in the relevant National, Regional, Africa and partnership capacity building initiatives.
    • Ensure partnership finance policies and procedures are understood by senior management, operations/technical staff, communities and board.
    • Promote on the job coaching processes and specific tailor made training programs for staff.
    • Develop a succession plan for key finance positions

      Strategic networks
    • Develop good networks and relationships with other NOs, SOs, other partnership areas, other NGO, Banking entities, etc.
    • Promote shared resource networks within the Sub-region, Africa and the partnership.
    • Attend and actively participate in strategic regional meetings.
    • Promote effective networks within WV through effective communication, relationships and twin citizenship.

      Provide leadership to Supply Chain & Admin Department
    • Represent SC&A department in NO senior management/ Leadership team meetings.
    • Provide leadership to the SC&A department and ensure smooth running and efficient delivery of services.
    • Ensure WV Policies and Procedures are followed in all the activities of the department.
    • Ensure the office gets quality goods and services at the best prices.
    • Ensure staff working conditions are conducive and there is efficient facilitation of staff and visitors

      Provide leadership to ICT Department
    • Represent ICT department in NO senior management/ Leadership team meetings.
    • Provide leadership to the ICT department and ensure smooth running and efficient delivery of services.
    • Ensure WV Policies and Procedures are followed in all the activities of the department.
    • Ensure there is excellent connectivity in the NO and in the field ADP sites.
    • Facilitate staff with working tools including computer equipment and ensure they are in good working condition..


KNOWLEDGE, SKILLS & ABILITIES:
      REQUIRED:
    • Degree in Finance, Business Admin, or Accounting.
    • Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls
    • Knowledge of and experience with government grant regulations and financial reporting requirements preferred
    • Experience in establishing and enforcing common protocols and standards throughout a large organization
    • Senior leadership experience in strategic financial management
    • Fluent English & French communication skills
    • Track record of successfully training, developing/mentoring and supervising finance staff
    • Working knowledge of the WV Partnership preferred and ability to interface sensitively with people from various departments in both field and support offices

      PREFERRED:
    • MBA or equivalent preferred

Finance & Support Services Director -- Location: Bujumbura

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