Purchase Order Cycle Analyst

Diageo Mexico, as a growing IMC, is increasing the investment behind its brands to ensure recruitment of LDA+ consumers. This context implies spending more time on A&P PO creation, reporting and invoice processes. 
Today, the A&P @ Diageo México is led by the Brand Manager but also involves some spending from CMO and Sales stakeholders (Commercial A&P). The ABM role currently manages the creation of PO for their brands what implies lack of efficient use of their time and no accuracy on reporting due to confusion on GL code assignment, etc. 
During F15 the Marketing Department will have at least +8% additional A&P, so, as a consequence it is crucial to centralize the PO / Invoice cycle and A&P reporting in order to find efficiencies and have only one head controlling this area.
The POLO (Purchase Order Life Cycle Team Leader) resource will work in partnership with Marketing, CMO Finance and POLO resource at LA&C on raising all the A&P POs and driving improved PTP Performance and building end-user compliance. Purchase to Pay (PTP) process covers a wide range of activities starting from respecting business needs to payment of supplier invoices. This person will report in the short term to the Johnnie Walker Marketing Manager (as it has the major part of the A&P investment) .

Purpose of Role:

• To be the main point of contact to raise POs from the entire A&P (Marketing, CMO, Sales) by working in partnership with POLO resource at Bogotá ensuring the accurate, efficient and timely set up and approval of purchase orders within SAP, and coordinating the receipt of goods / services and issue resolution of blocked invoices, whilst ensuring that the surrounding internal control procedures are strictly adhered to.
• Ensure PO Housekeeping (every PO should be at the right Cost Centre, GL Code, etc), owning the accuracy of the A&P report generation, along with Finance Team
• To ensure that all queries are resolved promptly and courteously through either personal intervention or escalating the issue
• To contribute ideas, energy, enthusiasm and support to the continuous improvement of the “Source to Pay” process

Key Outputs:

• Process purchase orders of every A&P activity via the POLO role at Bogota, according to the PTP process within agreed timeframes. Investigate, chase and escalate all problematic items according to agreed process. Analyse the weekly blocked and parked report and work with others as necessary to resolve the issues that are causing invoice blocks and prevent invoices from payment
• Work with Finance and Marketing Team to carry out appropriate “housekeeping” of PO’s and help instil in them a sense of responsibility for the accuracy of the relevant financial codes (GL code, cost centre, internal order number)
• Generate A&P investment reports along with Finance leaders
• Ensure compliance control guidelines for Purchase to Pay processing are being adhered to
• Able to overview and analyse own area and can come up with constructive ideas to improve the PTP process in Diageo Mexico

Qualifications and Experience Required:

• Purchase to Pay Process Knowledge - Good knowledge of relevant process(es).
• Good understanding of basic accounting principles
• Ability to build and maintain successful relationships across key stakeholders of his business (Marketing, CMO, Finance, Procurement)
• PC skills/System knowledge - MS Excel, Outlook, SAP management desired
• Attention to Detail/Accuracy - Demonstrates sound commitment to importance of “right first time” principle through ensuring own work is 99% error free
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Purchase Order Cycle Analyst