Tuesday, February 2, 2016

FINANCE AND ADMIN ASSISTANT


The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization that works in more than 35 countries around the world. DRC has recently established a presence in Greece where aims at delivering immediate assistance and protection-guided emergency response to refugees and migrants in the Greek island of Lesvos based on international humanitarian standards and in line with the Greek government strategy.
BACKGROUND
The number of persons transiting the Greek Island of Lesvos, in search of safety elsewhere in Europe, has significantly increased since June 2015. As numbers increased to several thousand new arrivals per day, reception facilities and the capacity of primary duty-bearers as well as the humanitarian community in Greece was overstretched. As a consequence, persons awaiting registration before continuing their journey onwards have been exposed to conditions that can be below standard and conducive to an unsecure protection environment, especially for the most vulnerable cases.
With the overall objective of urgently improving the quality of the protection environment and conditions for those persons likely in need of international protection, this project seeks to support primary duty-bearers (Ministry of Migration Policy as the primary actor) to the furthest extent possible through the implementation of small scale construction to improve infrastructure, systematic information dissemination on available services and the registration process to persons of concern in a language they understand, development of site profiles and continuous monitoring of service provision, management of available accommodation facilities to ensure adequate shelter and priority to the most vulnerable, and conducting protection monitoring and support for the development and implementation of an adequate referral system for vulnerable cases.
PURPOSE
The Finance and Admin Assistant’s, main responsibility is to support in managing and delivering and effective financial and administrative services across all projects and filed sites. This includes implementing, monitoring and following up across all financial tasks to ensure that DRC’s standard policies and best practice is followed.
KEY RESPONSIBILITIES
Bookkeeping
  • Ensure that budgets and accounts are in accordance with DRC and donors’ requirements in coordination with Senior Finance staff.
  • Maintain proper filing and monthly scanning of all financial documents
  • Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
  • Review order requests according to budgets.
Cash Management
  • Make timely payments accordingly with procedures.
  • Manage petty cash and clear cash advances, upon request, ensuring safe custody of cash.
  • Ensure daily cash counting and reconciliations.
  • Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity of invoices.
  • Follow up for bank transactions and reconciliations.
  • Support on cash flow management
Office Administration & Management
  • Oversee and administer contract management and its filing relevant to the office management such as lease contracts, maintenance contracts, phone lines, etc.
  • Oversee and administer the day-to-day activities of the office.
  • Provides assistance in the understanding and interpretation of DRC policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the office.
  • Oversees and facilitates resources management, administration procedures and documentation.
  • Act as focal point and arrange maintenance for office and guesthouses.
  • Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analysing, and, handling day-to-day problems and situations.
  • Supervise and coordinate cleaning and maintenance services.
  • Collect staff time sheets and leave requests.
  • Support in recruitment procedures and documents.
  • Ensure that DRC internal documents (code of conduct, personal data form, self-declaration form, e-mail policy form) are filled in correctly.
REPORTING ARRANGEMENTS
The position is supervised by: Head of Finance and Administration
PERSONAL SPECIFICATIONS
  • University degree in accounting, business administration, finance or related areas
  • Good knowledge of Microsoft Programmes (E.g. Excel and Word)
  • Able to communicate both verbally and in written in English and Greek
  • Excellent interpersonal skills with the ability to maintain confidentiality
  • Cultural sensitivity and ability to work in a cross-cultural environment
  • Experience working in Lesvos is a plus.
  • Experience work with No Profit Organization is a plus.
  • Punctuality and respect for rules and procedures.
TERMS AND CONDITIONS
This position is requested for a period of three months with potential to extend based on performance, DRC requirements and availability of funds.
We offer a fair compensation package depending on your qualification and experiences. DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.
The position will be based in Mytilene, Lesvos (Greece)

HOW TO APPLY:
APPLICATION PROCESS
Interested? Then apply for this position by clicking here.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.
Applications close on 11 February.
Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.
About DRC
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than twenty five countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
The protection and assistance to conflict affected population is provided within a long-term, regional and rights-based approach in order to constitute a coherent and effective response to the challenges posed by today’s conflicts. Assistance consists of relief and other humanitarian aid, rehabilitation, support to return and repatriation as well as promotion of long-term solutions to displacement and its causes. In addition, support and capacity building of local and national authorities and NGOs form an integral part of DRC’s work.

Popular Posts

Labels

Accountant ACDI/VOCA ACTED Action Against Hunger ActionAid ADB African Development Bank ADB Asian Development Bank Administrative Administrative Assistant Advisor Afdb African Development Bank Afghanistan afr Africa Development Bank Africa Nazarene University Africa Union African Barrick Gold Africare AfricaRice Aga Khan University Agricultural Airtel Jobs Algeria American Embassy American Bar Association American Red Cross Amnesty Amnesty International Amref AngloGold Ashanti Angola Argentina ASIA DEVELOPMENT BANK ASIA JOBS Asian Development Bank AdB AU AFRICAN UNION Auditor Australia Austria Aviation Jobs BA British Airways Bank for International Settlements BANK JOBS BANK OF RWANDA Bank of Tanzania Barclays Bank Barrick Gold BBC WORLD SERVICE Belgian Development Agency Belgium Brussels BiRD Bureau for Institutional Reform and Democracy Botswana Brazil British Council British Red Cross Burkina Faso Burundi CANADA Cardno Care International Carter Center Catholic Relief Services Chad CHAI Clinton Health Access Initiative Chemonics International Chevron ChildFund International Chile CHINA Christian Aid CIMMYT International Maize and Wheat Improvement Center Civil Engineers Climate Change Coca-Cola Company Coffey International COMESA Commonwealth Communications Officer Community Development Congo Conservation International Consultancy COOPI Côte d'Ivoire Crown Agents Group Danish Refugee Council (DRC) DataBase Management Dell Deloitte Denmark DFID DHL Diageo Director DRC Democratic Republic of the Congo DRIVER EAC EAST AFRICAN COMMUNITY EAST AFRICA COMMUNITY Economist ECOWAS Education Egerton University EGPAF Elizabeth Glaser Pediatric AIDS Foundation EGYPT Electrical Engineer Electrical Engineering Embassy Jobs EMBL - European Molecular Biology Laboratory Energy Careers EngenderHealth Engineering England Environmental Ethiopia Etihad Airways EU Delegation European Union Jobs Family Health International Fao Food and Agriculture Organization FHI360 Fiji FINANCE Finance and Administration Finca Finland Ford Foundation France Freedom House Futures Group Geita Gold Mine GEOLOGIST Germany Ghana Goal Ireland Gold Fields Goldfields Google Jobs Governance Greenpeace Guatemala Haiti HANDICAP INTERNATIONAL Health and Medical HEALTH JOBS HelpAge International Honduras HOTEL JOBS Huawei Human Resources Human Rights Human Rights Watch I-TECH IAEA International Atomic Energy Agency IATA Air Transport Association IAVI International AIDS Vaccine Initiative IBM Software Group ICAP ICC International Criminal Court ICT JOBS IFAD International Fund for Agricultural Development IFC International Finance Corporation IGAD region IITA International Institute of Tropical Agriculture ILO International Labour Organization ILRI International Livestock Research Institute IMF International Monetary Fund Indonesia Industrial Insurance Inter-American Development Bank International AIDS Society International Alert International Criminal Court INTERNATIONAL GRAINS COUNCIL International Potato Center (CIP) International Rescue Committee Internews Europe INTERNSHIP OPPORTUNITIES Internships INTERPOL IntraHealth IOM International Organization for Migration Iraq IRC International Rescue Committee IRCT International Rehabilitation Council for Torture Victims Islamic development bank Islamic Relief Israel Italy ITU International Telecommunications Union IUCN The International Union for Conservation IWMI International Water Management Institute J/P HRO Japan Jhpiego JOB IN INDIA Jobs in India JOBS IN RWANDA Jordan KCB Kenya Commercial Bank Kenya Airways Kenyatta University Korea KPMG Kuwait Latin America Lecturer LEGAL JOBS Lesotho Liberia LIBRARIAN Libya Logistics LWR Lutheran World Relief Maersk Makerere University Malaria Consortium Malawi Malaysia Mali Management Systems International (MSI) MANAGERS Marie Stopes International Marketing MCC Millennium Challenge Corporation Mechanical Engineer Médecins Sans Frontières MEDIA JOBS Mekong River Commission Mercy Corps Mexico Microsoft Middle East Jobs MINING Moi University Mombasa Monitoring and Evaluation Manager Mozambique Msh Management Sciences for Health MTN Group Myanmar Namibia National University of Rwanda NATO Nederland NEPAD Netherlands New Zealand NGO JOBS Nigeria Nokia Norway Norwegian Refugee Council OCHA UN Office for the Coordination of Humanitarian Affairs Office Attendants Oikocredit Oil and Gas OPEC Open Society Foundations Operations Organization for Security and Co-operation in Europe Oxfam Pact International PAHO Pan American Health Organization Pakistan Pan American Health Organization Panama Path International Pathfinder International Peace Corps Peru PHILIPPINES Plan International Poland Presbyterian University of East Africa Procurement Progressio Psi Population Services International Public Relation Puma Energy PwC PricewaterhouseCoopers Qatar Quality Assurance RECEPTIONISTS RECORDS MANAGEMENT Red Cross Jobs Republic of Kenya Researcher Restless Development Revenue Watch Institute Rio Tinto Room to Read Russia SABMiller SADC SAFARICOM JOBS SALES Sales and Marketing Saudi Arabia Save The Children Scholarships SECRETARY SECURITY JOBS Senegal Shell Group Shelter For Life Sierra Leone Sightsavers International Singapore SNV International Software Engineering SOKOINE UNIVERSITY OF AGRICULTURE Solidarités International somalia Sony Ericsson South Africa South America South Sudan Jobs Spain SPC Secretariat of the pacific community Sri Lanka sSierra Leone Standard Bank Group STATISTICIAN Stores SUPPLIES OFFICER Survey Swaziland Sweden Switzerland TANESCO Tanzania Tanzania Investment Bank Teaching TECHNICIANS Technoserve TELECOM JOBS Tender Tetra Tech ARD Thailand The Commonwealth The European Chemicals Agency Tigo Timor Leste Togo Tourism Tourism and Hospitality Toyota Transparency International (TI) Trócaire Tunisia Turkey UGANDA JOBS UK United KingDom UNAIDS UNDP UNESCO UNFPA UNICEF Unilever Careers United Arab Emirates United Nations Jobs United States Of America UNIVERSITY University of Cambridge University of Edinburgh University of Ghana University of Nairobi University of Oxford University of Pretoria University of Swaziland Unwomen US Embassy USAID Utumishi Jobs Vodacom Vodafone Group Volunteers VSO War Child International WaterAid International Web Development WEST AFRICA JOBS Western Union Company Wetlands InternationaL WFP World Food Programme Winrock International World Bank Jobs World Food Programme World Health Organization World Society for the Protection of Animals World Vision Jobs WorldFish Center WWF International Yahoo Yemen Zambia Zanzibar Zimbabwe