The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization that works in more than 35 countries around the world. DRC has recently established a presence in Greece where aims at delivering immediate assistance and protection-guided emergency response to refugees and migrants in the Greek island of Lesvos based on international humanitarian standards and in line with the Greek government strategy.
The number of persons transiting the Greek Island of Lesvos, in search of safety elsewhere in Europe, has significantly increased since June 2015. As numbers increased to several thousand new arrivals per day, reception facilities and the capacity of primary duty-bearers as well as the humanitarian community in Greece was overstretched. As a consequence, persons awaiting registration before continuing their journey onwards have been exposed to conditions that can be below standard and conducive to an unsecure protection environment, especially for the most vulnerable cases.
With the overall objective of urgently improving the quality of the protection environment and conditions for those persons likely in need of international protection, this project seeks to support primary duty-bearers (Ministry of Migration Policy as the primary actor) to the furthest extent possible through the implementation of small scale construction to improve infrastructure, systematic information dissemination on available services and the registration process to persons of concern in a language they understand, development of site profiles and continuous monitoring of service provision, management of available accommodation facilities to ensure adequate shelter and priority to the most vulnerable, and conducting protection monitoring and support for the development and implementation of an adequate referral system for vulnerable cases.
The Finance and Admin Assistant’s, main responsibility is to support in managing and delivering and effective financial and administrative services across all projects and filed sites. This includes implementing, monitoring and following up across all financial tasks to ensure that DRC’s standard policies and best practice is followed.
  • Ensure that budgets and accounts are in accordance with DRC and donors’ requirements in coordination with Senior Finance staff.
  • Maintain proper filing and monthly scanning of all financial documents
  • Prepare and review payment vouchers and invoices for accuracy and reconcile discrepancies
  • Review order requests according to budgets.
Cash Management
  • Make timely payments accordingly with procedures.
  • Manage petty cash and clear cash advances, upon request, ensuring safe custody of cash.
  • Ensure daily cash counting and reconciliations.
  • Review payment requests for accuracy, completeness, compliance, level of authorisation and clarity of invoices.
  • Follow up for bank transactions and reconciliations.
  • Support on cash flow management
Office Administration & Management
  • Oversee and administer contract management and its filing relevant to the office management such as lease contracts, maintenance contracts, phone lines, etc.
  • Oversee and administer the day-to-day activities of the office.
  • Provides assistance in the understanding and interpretation of DRC policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
  • Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the office.
  • Oversees and facilitates resources management, administration procedures and documentation.
  • Act as focal point and arrange maintenance for office and guesthouses.
  • Provides and/or oversees provision of staff support to the office, maintaining calendars and travel arrangements, screening, analysing, and, handling day-to-day problems and situations.
  • Supervise and coordinate cleaning and maintenance services.
  • Collect staff time sheets and leave requests.
  • Support in recruitment procedures and documents.
  • Ensure that DRC internal documents (code of conduct, personal data form, self-declaration form, e-mail policy form) are filled in correctly.
The position is supervised by: Head of Finance and Administration
  • University degree in accounting, business administration, finance or related areas
  • Good knowledge of Microsoft Programmes (E.g. Excel and Word)
  • Able to communicate both verbally and in written in English and Greek
  • Excellent interpersonal skills with the ability to maintain confidentiality
  • Cultural sensitivity and ability to work in a cross-cultural environment
  • Experience working in Lesvos is a plus.
  • Experience work with No Profit Organization is a plus.
  • Punctuality and respect for rules and procedures.
This position is requested for a period of three months with potential to extend based on performance, DRC requirements and availability of funds.
We offer a fair compensation package depending on your qualification and experiences. DRC provides training opportunities to develop and strengthen the quality of its services as well as its staff members’ professional and personal development.
The position will be based in Mytilene, Lesvos (Greece)

Interested? Then apply for this position by clicking here.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English.
Applications close on 11 February.
Due to the urgency of the position DRC reserves the right to recruit a candidate who matches the required profile before the above deadline.
About DRC
The Danish Refugee Council (DRC) is a private, independent, humanitarian organization working on all aspects of the refugee cause in more than twenty five countries throughout the world. The aim of DRC is to protect refugees and internally displaced persons (IDPs) against persecution and to promote durable solutions to the problems of forced migration, on the basis of humanitarian principles and human rights. DRC works in accordance with the UN Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in Disaster Relief.
The protection and assistance to conflict affected population is provided within a long-term, regional and rights-based approach in order to constitute a coherent and effective response to the challenges posed by today’s conflicts. Assistance consists of relief and other humanitarian aid, rehabilitation, support to return and repatriation as well as promotion of long-term solutions to displacement and its causes. In addition, support and capacity building of local and national authorities and NGOs form an integral part of DRC’s work.