HR Coordinator

Vacancy Notice 2016-15
Open to Internal and External Candidates
Position Title : HR Coordinator
Duty Station : Country Office Brussels, Belgium
Classification : General Service Staff, Grade G5
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : September 22, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the direct supervision of the IOM Brussels Country Office Chief of Mission, and the direct guidance of the Senior Regional Resources Management Officer (SRRMO), the incumbent will be responsible for the organization, implementation and follow-up of the activities related to human resources management and recruitment activities for the IOM Country (CO) and Regional Office (RO) in Brussels.
Core Functions / Responsibilities:
1. Maintain personnel files for Officials and Field employees at location as assigned, ensuring that all documentation is complete; monitor the contractual status of field employees; monitor within grade increment schedule and ensure the timely preparation and issuance of contract renewals contracts, personnel action forms and separation clearances; obtain verification of terms of appointment and availability of funds;
2. Ensure adherence to IOM’s human resource and personnel policies, manuals, rules, regulations and guidelines and circulars are adhered to, filed and circulated to staff as appropriate.
3. Provide advice to staff members on their rights, entitlements and responsibilities when required. Refer sensitive questions/queries to supervisor as appropriate.
4. Maintain and administer the Organizational Management in PRISM (OM) by creating and updating the organizational structure of CO and RO in Brussels including monthly uploads of cost distribution.
5. Coordinate and administer the recruitment and selection of international and local staff of CO and RO Brussels: including establishment of TORs, vacancies, drafting interview protocol, candidate interviews, reference checks and management of the applications mailbox, coordinating with interview panels and REC unit as appropriate;
6. Streamline and improve the recruitment and selection tools and techniques in coordination with the SRRMO and Head of Units including composition of the selection panel, keeping the balance gender/ competences background;
7. Support the SRRMO and the CoM in the assessment of training needs, assessment of training options and facilities (course schedules, curricula and cost).
8. Identify and highlight to supervisor the need for improvements/adjustments in HR processes in the functional area.
9. Coordinate HR actions with Head of Units of RO and CO Brussels, CoM, Regional Director, central units of MAC/PAC, RO and HQ as and when appropriate.
10. Backstop other HR functions as and when required.
11. Perform other related tasks as required.
Required Qualifications and Experience
• University degree in Law, Public Administration, Human Resources Management or a related field from an accredited academic institution, with three years of relevant professional experience, preferably in similar roles; or
• Completed High School degree from an accredited academic institution, with five years of relevant professional experience.
• Experience in Administration and Human Resources Management;
• Experience in coordination of recruitment processes;
• Familiarity with UN common system or similar systems is an advantage
• High level of computer literacy. Knowledge of SAP a distinct advantage.
Fluency in English is required. Fluency in French and/or Dutch is an advantage.
Required Competencies
• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to ROBrusselsrmhr@iom.int by 22 September 2016 at the latest, referring to this advertisement.
To download Personal History Form please refer to:
In order for an application to be considered valid, IOM only accepts applications duly completed.
Only shortlisted candidates will be contacted.
Posting period:
From 01.09.2016 to 22.09.2016