Senior Project Development Assistant

Vacancy Notice 2016 - 16
Open to Internal and External Candidates
Position Title : Senior Project Development Assistant
Duty Station : Country Office Brussels, Belgium
Classification : General Service Staff, Grade G6
Type of Appointment : Special Fixed Term, six months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : September 23, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
Under the direct supervision of the Chief of Mission (CoM), the incumbent will be responsible on one side for assisting in the development of new projects, including liaison with the Belgian Government (GoB) and on the other side for providing technical support on policy and outreach on Migration and Development, including migration and gender.
Core Functions / Responsibilities:
1. Research, analyse and present GoB’s institutional framework and policies and other related date for consideration by appropriate parties;
2. Understand and communicate donor priorities and funding opportunities in Belgium and identify new programmes/projects opportunities that correspond to IOM’s institutional and country-specific strategies, expertise and action plan;
3. Assist in presenting IOM policies and activities to institutions in Belgium and other Partner Organizations represented in Brussels and participate in various technical level inter-agency and relevant coordination meetings in Brussels;
4. Assist in the development of project documents for GoB funding, and assist in the development of policy papers for submission to EU Institutions and GoB;
5. Regularly update and share internal SOP’s that allow the IOM Brussels CO to keep track and speed up project development, endorsement, project code issuance and timely start of projects;
6. Be aware of the reporting requirements for the different projects. Assist the project managers in drafting intermediary and final donor reports for the projects and submit these in coordination with the CoM, resource management and for submission of the final reports Donor Relations Division (DRD) and the Regional Office (RO);
7. Technical assistance to ensure compliance with contractual requirements during project implementation;
8. Assist the CoM in all matters related to the plan of action of the IOM Brussels CO, including the contribution to the reporting of the IOM Brussels CO to HQ and RO
9. Undertake duty travel relating to project development, programme assessment and liaison with donor counterparts as required by the CoM;
1. Assist the CoM in the identification and analysis of current policies and factual information on M&D at international, European and Belgian levels;
2. Provide technical advices to colleagues with regards to donor priorities and funding opportunities in M&D related subjects;
3. Assist in drafting concept notes/project proposals in the area of M&D and of Migration & Gender or other themes linked to Labour Human Development (LHD);
4. Prepare for, participate in and follow-up on meetings/conferences in the field of M&D where relevant;
5. Provide overall assistance to colleagues on topics related to LHD (includes Labour Migration and Integration of Migrants & Social Cohesion);
6. Any other tasks as may be required.
Required Qualifications and Experience
• University degree in International Affairs, Political and Social Sciences, Economics and Law or a related field from an accredited academic institution, with four years of relevant professional experience, preferably in similar roles;
• Completed High School degree from an accredited academic institution, with six years of relevant professional experience.
• Working experience in the area of project development, implementation, reporting or monitoring of programmes including migration related topics;
• Demonstrated experience in dealing with resettlement issues is an advantage;
• Sound knowledge of the EU/GoB funding mechanisms;
• Experience in liaison with governmental and non-governmental institutions is required.
Fluency in oral and written English. Good knowledge of Dutch and/ or French is a distinct advantage.
Required Competencies
• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism - displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness - displays awareness of relevant technological solutions;
• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.
How to apply:
Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to by iombrusselsapplications@iom.int by 23 September 2016 at the latest, referring to this advertisement.
To download Personal History Form please refer to:
In order for an application to be considered valid, IOM only accepts applications duly completed.
Only shortlisted candidates will be contacted.
Posting period:
From 02.09.2016 to 23.09.2016