Finance Manager - DFID Nepal

Reference: DFIDJOB-0220

Closing date: 15 June 2012

Interview date: Not Specified

Number of vacancies: 1

Salary: - B1

Location: Kathmandu, Nepal

Appointment Terms: Permanent

Working Arrangements: Full-time

Specific requirements: Staff appointed in country (SAIC)

Brief description: A Finance Manager is sought to lead in the effective management and control of administration, programme and capital resources including budgeting, cash flow and actions in minimising the risk of fraud.

Purpose of Job:

To effectively and efficiently manage the budgeting process, and to accurately record receipts and all expenditure payments of DFIDN in accordance with DFID standards.

Main Duties

1. Corporate Compliance and Financial Planning

To lead in the effective management and control of administration, programme and capital resources so that DFIDN makes maximum contribution to the South Asia Performance Framework.

• Lead and manage financial work throughout the office to ensure that overall finances are planned and deployed effectively.
• Support senior management by providing robust monthly analysis of financial data. This data will be key to better decision making and enabling a clearer assessment of decisions taken affect the Department, Division and overall corporate financial position.
• Prepare detailed Administration and Front Line Delivery (FLD) budgets for both pay and non pay before the start of the financial year.
• Provide robust forecasts, and subsequent commentary of material outturn variances for discussion with Directors, Cabinets and Divisional Accountants. Ensure variances from budget are identified and investigated, and proper corrective action is taken on a timely basis.
• Improve forecasting performance, by challenging the assumptions of the four programme teams and the admin budget holders where necessary. Monitors forecast accuracy in –month and draw inference against the validity of the full year forecast total.
• Managing corporate compliance requirements and reporting (e.g. production of standard financial returns, forecasts, year end packs,, resource allocations (RAR’s, assets returns etc)
• Support year-end accounting process via submission of robust year-end packs.
• Ensure approved programme budgets reconcile to resource budgets, identifying where programme budget is not yet allocated and agreeing with heads of office the strategy for assigning any unallocated budget.
• Support cost reduction/VFM plans locally and explore opportunities to reduce admin costs.
• Act as the first source of advice on financial matters within the office/department; provide guidance, training on accounting principles and procedures, use of ARIES, ARIES Finance training etc.
• Ensure project imprest accounts and administrative asset inventories are accurately maintained.
• Add to DFO capacity across DFID by raising issues and sharing knowledge with others through the DFO Network, attending regular VCs of South Asia Finance Network and regular interaction with Divisional Accountant.
• Ensure budget monitoring reports are timely and accurate.

2. Staff Management

Lead on staff management in line with corporate values, with a view to increasing the DFIDN scores on the `Pulse Survey’ leading to better results.

• Manage the distribution of tasks in the department and provide quality leadership to the team. Maintain a high performing, motivated team through ongoing transitions and ensure a healthy work-life balance is maintained.
• Improve financial management skills of the team by encouraging formal professional courses, on-the-job training, and coaching mentoring.
• Give regular feedback to staff on their performance, acknowledging good work, and agreeing clearly what action is needed where support is needed following poor performance;
• Manage one B2, one C1 and one C2 in accordance with DFID HR guidance.

Key competencies required

• Planning and Delivery of Work (Level III)
• Analysis and use of information (Level II)
• Working with Others (Level II)
• Decision Making (Level III)
• Organisation Awareness (Level III)

Send completed applications to recruitment-nepal@dfid.gov.uk. Only completed applications made on the prescribed application form will be considered.

Closing date for application is 15 June 2012.