Operations Support Officer , Veterinaires Sans Frontieres
Background:
Veterinaires Sans Frontieres Germany (VSF Germany) is a non-governmental, non-profit making international Organization, engaged in the field of veterinary relief and development work providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. With support in animal health, agriculture, marketing, and food safety VSFG works towards food security and strengthened livelihoods of pastoralist communities.
VSF Germany is registered and licensed in Ethiopia by charities and societies agency as a foreign charity since March 2010. In the region VSF Germany implements activities in Ethiopia, Sudan, Kenya, Somalia, and Tanzania.
VSF Germany is looking for a motivated and committed staffs to fill the following positions;
Operations Support Officer
JOB SUMMARY:
The purpose of Operation support officer position is to effectively implement logistics, human resources and administrative activities of VSF Germany. He/she ensures the proper implementation of these activities in the Addis Ababa, VSF Germany country office, in collaboration with other VS staffs.
Key duties and Responsibilities
Logistics
• Ensure competent quality execution of all regular purchasing duties
• Maintain updated purchasing records/data and pricing in the system
• Select and negotiate in terms of quality, price terms, deliveries and services with suppliers
• Purchase and issue order in accordance to the specification
• Negotiate with dealers to timely delivery and proper placement of goods.
• Keep updated inventory of fixed assets registers on quarter basis
Human Resource Management
• Carry out activities related to Human resource management
• Ensure that all staff contracts are in line with the Ethiopian labor law
• Ensure the filing system for personnel records, letters and documents are kept confidentially
• Keep staff files and follow up on travels, holidays etc.
• Monitor Contracts in close cooperation with the Country Representative
• Staff leave planning & movement tracking
Administration
• Carry out general office administrative tasks as required
• Follow up of maintenance and coordination of office compound
• Supervise and organize tasks for support staff under their supervision
• Follow up the timely settlement of monthly office bills.
• Handle document processing such as writing letters and correspondences, formatting reports and proposals.
• Prepare office & staff house contracts when required.
• To monitor and trace the usage of properties/assets, including vehicles, camera and IT equipment
• Arrange and facilitate venue and logistics required for meetings and training
• Help visitors in all administrative matters
• Develops central filing system and make sure that the office documents are properly filed
Essential Qualifications, Experience & Skills required.
• B.A degree in social science (Office Management, Management or related field).
• Minimum of 5 years of experience in a similar position
• Proficiency in Computer skills (MS Word, Excel, Power Point, Publisher & others)
• Good interpersonal communication skills
• Good command of English Language
• Experience working with an NGO is an added example.
Contract Duration: One year with possible extension
Number of positions: One
Place of work: Addis Ababa, Country office
Salary: as per the organization scale
Interested and qualified candidates should submit an application letter and CV to: postal address or via email address VSF Germany, P.O. Box 2278/1250, Addis Ababa, Ethiopia
Email: ethiopia@vsfg.org or admin_hr@vsfg.org , only short-listed candidates will be contacted for interviews. Closing date for receiving applications is Tuesday, 3rd July 2012, before 12:00 am midnight. Qualified Women are encouraged to apply.
Veterinaires Sans Frontieres Germany (VSF Germany) is a non-governmental, non-profit making international Organization, engaged in the field of veterinary relief and development work providing humanitarian aid and development assistance to pastoralists and vulnerable communities in areas where livestock is of importance. With support in animal health, agriculture, marketing, and food safety VSFG works towards food security and strengthened livelihoods of pastoralist communities.
VSF Germany is registered and licensed in Ethiopia by charities and societies agency as a foreign charity since March 2010. In the region VSF Germany implements activities in Ethiopia, Sudan, Kenya, Somalia, and Tanzania.
VSF Germany is looking for a motivated and committed staffs to fill the following positions;
Operations Support Officer
JOB SUMMARY:
The purpose of Operation support officer position is to effectively implement logistics, human resources and administrative activities of VSF Germany. He/she ensures the proper implementation of these activities in the Addis Ababa, VSF Germany country office, in collaboration with other VS staffs.
Key duties and Responsibilities
Logistics
• Ensure competent quality execution of all regular purchasing duties
• Maintain updated purchasing records/data and pricing in the system
• Select and negotiate in terms of quality, price terms, deliveries and services with suppliers
• Purchase and issue order in accordance to the specification
• Negotiate with dealers to timely delivery and proper placement of goods.
• Keep updated inventory of fixed assets registers on quarter basis
Human Resource Management
• Carry out activities related to Human resource management
• Ensure that all staff contracts are in line with the Ethiopian labor law
• Ensure the filing system for personnel records, letters and documents are kept confidentially
• Keep staff files and follow up on travels, holidays etc.
• Monitor Contracts in close cooperation with the Country Representative
• Staff leave planning & movement tracking
Administration
• Carry out general office administrative tasks as required
• Follow up of maintenance and coordination of office compound
• Supervise and organize tasks for support staff under their supervision
• Follow up the timely settlement of monthly office bills.
• Handle document processing such as writing letters and correspondences, formatting reports and proposals.
• Prepare office & staff house contracts when required.
• To monitor and trace the usage of properties/assets, including vehicles, camera and IT equipment
• Arrange and facilitate venue and logistics required for meetings and training
• Help visitors in all administrative matters
• Develops central filing system and make sure that the office documents are properly filed
Essential Qualifications, Experience & Skills required.
• B.A degree in social science (Office Management, Management or related field).
• Minimum of 5 years of experience in a similar position
• Proficiency in Computer skills (MS Word, Excel, Power Point, Publisher & others)
• Good interpersonal communication skills
• Good command of English Language
• Experience working with an NGO is an added example.
Contract Duration: One year with possible extension
Number of positions: One
Place of work: Addis Ababa, Country office
Salary: as per the organization scale
Interested and qualified candidates should submit an application letter and CV to: postal address or via email address VSF Germany, P.O. Box 2278/1250, Addis Ababa, Ethiopia
Email: ethiopia@vsfg.org or admin_hr@vsfg.org , only short-listed candidates will be contacted for interviews. Closing date for receiving applications is Tuesday, 3rd July 2012, before 12:00 am midnight. Qualified Women are encouraged to apply.
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