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Procurement Officer IRENA Abu Dhabi, United Arab Emirates

Department Services : Division of Administration and

Management Category : P3

Job Title : Procurement Officer, P-3

Job Detail :

Vacancy Announcement No : HR/VA/2012/O/3272

Indicative Net Annual Salary :

USD 56,091 to 64,143 (without dependents)

USD 60,091 to 68,845 (with dependents) plus post adjustment, provident fund and other benefits

Duration of Temporary Appointment : Eleven months

Duty Station : Abu Dhabi, United Arab Emirates

Expected Date for Entry on Duty : As soon as possible

IRENA is an inter-governmental organization, mandated by Governments worldwide to promote the widespread and increased adoption and sustainable use of all forms or renewable energy. In order to do so, IRENA will facilitate access to all relevant renewable energy. It facilitates and analyses the sharing of best practices and lessons learned regarding policy frameworks, capacity-building activities, available financial mechanisms and relevant technologies on renewable energy.

The Division of Administration and Management Services (AMS) is responsible for providing the Secretariat with an efficient support in managing its human and financial resource and ensures effective and timely delivery of information technology, procurement and logistical services.

Under the overall guidance of the Director of Administration and Management Services, and the immediate supervision of the Chief Procurement Officer (CPO), the Procurement Officer will support IRENA’s on-going demand in various procurement activities and will perform the following duties:

1. Work on management of the full procurement process for all the procurement activities of IITC, PACB, KMTC, AMS and GSO events, workshops, conferances management both locally and internationally;
2. Conduct market research and analyises for renewable consultancy, printing services, graphic design outreach and communication, or any other field as required in order to enter into long term agreements as and when required;
3. Assist in ERP implementation of procurement module at IRENA, through data migration, testing and validation of information;
IRENA SECRETARIAT
4. Review, record and prioritize purchasing requests and obtain additional information/documentation as required; provide assistance to requisitioners in preparing scope of work and specifications of goods and services; achieve cost savings; ensure with requesting office the availability of funding sources based on IRENA’s Financial Regulations and Rules to award order(s) to the selected suppliers who are able to meet the specifications and offer the best terms;
5. Identify potential suppliers and issue Request for Quotations (RFQ) and Requests for Proposals (RFP) inviting vendors to submit their quotations/prices or proposals based on the nature of the requirements and cost of procurement involved;
6. Prepare abstracts or comparison matrix of offers and compile data contained in quotations, proposals and bids to determine which supplier can deliver the required goods/services at the best terms and lowest costs possible with due consideration to quality, delivery time, prompt payment and other discounts, transportation costs;
7. Finalize purchase orders and contracts for approval by the CPO; organize approvals in line with delegated signature authority;
8. Maintain relevant internal databases and files; keep track of any contractual agreements, or purchase orders;
9. Perform research, develop database of vendors, retrieve and present information from a variety of internal and external sources on sources of supply, vendors by commodity, as well as obtain specifications for new products and equipment on the market;
10. Submit the completed draft Purchase Order(s) together with the quotations and the price analysis and draft statement of award to the relevant Unit supervisor or CPO for procurement authorization and signature as appropriate;
11. Provide clarifications and advice on IRENA’s procurement procedures and practices; Respond to queries about the status of delivery raised by requisitioners and about payment and other matters raised by the suppliers; perform a wide range of office support, for events and workshops contributing to the efficient and effective management of Procurement Office;
12. Ensure the integrity, transparency of the procurement process and compliance with relevant IRENA’s regulations;
13. Perform other duties as required.

Competencies

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery procurement processes and managing relationship with vendors; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Excellent drafting ability and communication skills, both oral and written; ability to write reports that are clear, concise and meaningful; creates and promotes enabling environment for open communication; demonstrates openness in sharing information and keeping people informed.

IRENA SECRETARIAT

Teamwork: Works collaborative with colleagues to achieve organisational goals; is willing to learn from others; places team agenda before personal agenda; shares credit for team accomplishments, and accepts joint responsibility for team shortcomings.

Accountability: Take ownership for all responsibilities and honour commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; support subordinates, provides oversight and takes ownership of delegated responsibilities and authorities; take personal responsibility for his/her own shortcomings and those of the work unit, where applicable; operates in compliance with organizational regulations and rules.

Cient Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Qualifications

Education: Advanced University degree in business administration, public administration, law or any related field. A combination of relevant academic qualifications and extensive experience may be accepted in lieu of the advanced degree.

Experience: A minimum of five years of progressively responsible experience in procurement, contracts management at national and international level. Familiarity with UN business and the local as well as international market environment and private sector business practices is an asset. Knowledge of ERP systems is an advantage

Language: Excellent command of written and spoken English is required.

Knowledge of Arabic is an advantage.


Qualified candidates must apply for the above mentioned vacancy on-line by submitting a complete and comprehensive CV and a letter of interest, including details of two professional references who will be contacted if their application is shortlisted.

Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the final outcome of the selection process.

Posted Date : 03/09/2012
Expiry Date : 17/09/2012

To Apply:
http://www.irena.org/Jobs/desc.aspx?JobID=28&PriMenuID=13&CatID=58&SubCatID=0&mnu=Pri