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Programme Associate UN Women Dhaka, Bangladesh

VACANCY ANNOUNCEMENT NO. UNWOMEN/FTA/BGD/2012/002

Date of issue: 18th September 2012
Closing Date: 10th October 2012

I. Position Information
Title
Programme Associate*
Organization
United Nations Entity for Gender Equality and Empowerment of Women (UN WOMEN)
Grade
G-7
Supervisor
Representative – UNWOMEN Dhaka
Duty Station
Dhaka, Bangladesh
Type of Contract
Fixed-term Appointment
Number of Positions
One
Duration
One year (renewable)
*Open only for Bangladeshi nationals
This vacancy is open to applicants of either sex with an approach to have a workforce which reflects diversity and gender balance, to promote equal opportunities. UN does not solicit or screen for information in respect of HIV or AIDS status. All selections are based on merit.
II. Organizational Context
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the centre of all its efforts, UN Women will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It will provide strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
In line with this mandate, UN WOMEN Bangladesh has been supporting gender equality and women's empowerment work through support to Government of Bangladesh, UN and other international organizations, and Civil Society Organizations.
Under the direct supervision of the Representative, the Programme Associate provides leadership in execution of services in the CO Programme Unit, supports the design, planning and management of the country programme/country Annual Work Plan by managing data and facilitating programme implementation. The Programme Associate promotes a client-oriented approach consistent with UN Women’s rules and regulations.
The Programme Associate supervises and leads the support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and project teams in the CO, UN Women Sub-regional Office and HQs staff for resolving complex programme-related issues and information delivery
III. Functions / Key Results Expected
Summary of Key Functions:
· Administration and implementation of programme strategies, adapts processes and procedures
· Support tomanagement of the Country Office programme
· Administrative support to the Programme Unit
· Support in creation ofstrategic partnerships and implementation of the resource mobilization strategy
· Facilitation of knowledge building and knowledge sharing
  1. Ensures administration and implementation of programme strategies, adapts processes and procedures focusing on achievement of the following results:
· Presentation of thoroughly researched information for preparation of Strategic Plan, Country Office Annual Work Plan, UNDAF, effective application of Results Based Management (RBM) tools and establishment of management targets. Establishment of the mechanisms to track use of RBM tools and maintenance of RBM database.
· Presentation of information/ reports for identification of areas for support and interventions.
· Implementation of the CO partnerships and resources mobilization strategies, preparation of reports.
  1. Provides effective support to management of the CO programme focusing on the achievement of the following results:
· Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
· Initiation of a project, entering project into Atlas, preparation of required budget revisions.
· Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
· Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports.
· Analysis of the situation in programme, identification of operational and financial problems, development of solutions.
· Preparation and conduct of audit of NEX projects, implementation of audit recommendations.
3. Provides administrative support to the Programme Unit focusing on achievement of the following results:
· Proper control of the supporting documents for payments, review of projects Financial Reports.
· Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
· Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
4 . Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:
· Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts.
· Track and reporting on mobilized resources.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
· Organization of trainings for the operations/ projects staff on programme.
· Synthesis of lessons learnt and best practices in programme.
· Sound contributions to knowledge networks and communities of practice.
IV. Impact of Results
The key results have an impact on the overall CO efficiency in programme and success in implementation of programme strategies. Accurate analysis and presentation of information enhances UN Women position as a strong partner. The information provided facilitates decision making of the management.
V. Competencies and Critical Success Factors
Core values and Guiding principles:
Integrity:
Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.
Professionalism:
Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.
Cultural sensitivity and valuing diversity:
Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.
CORE COMPETENCIES:
Ethics and Values:
Demonstrate and safeguard ethics and integrity
Organizational Awareness:
Demonstrate corporate knowledge and sound judgment
Development and Innovation:
Take charge of self-development and take initiative
Work in teams:
Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.
Communicating and Information Sharing:
Facilitate and encourage open communication and strive for effective communication
Self-management and Emotional Intelligence:
Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others
Conflict Management:
Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.
Continuous Learning and Knowledge Sharing:
Encourage learning and sharing of knowledge
VI. Recruitment Qualifications
Education:
Secondary Education, preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.
Experience:
Seven years of progressively responsible administrative or programme experience is required at the national or international level. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Language Requirements:
Fluency in the UN and national language of the duty station.
Interested applicants should apply for the vacancy, using the “Personal History Form - P 11” and the latest CV.

Application to this vacancy should be sent to
jobs.india@unwomen.org.

Please insert Vacancy Announcement Number in the Subject of the E-mail. Applications without the Vacancy Number or with the incorrect Vacancy Number will not be accepted. Applications received after the closing date will not be accepted.

NOTE: Only short-listed candidates will be contacted.