Secretary Tanzania Civil Aviation Authority

Reporting to:

The Senior Administrative Officer

Basic Function:

She/he will be responsible for providing secretarial services to Heads of sections and Units.

Duties and responsibilities

To perform all secretarial duties including word processing, taking dictations and notes

To receive and direct official guests to responsible officers

To keep and maintain diary of events, appointments, commitments and other information necessary for working

To draft simple letters and other correspondence of routine nature To respond and take note of all incoming calls/fax/telex and circulate information to appropriate officers.

To make sure that there are necessary facilities for proper job performance i.e. typing papers, computer, erasing ink.

To relay verbal messages and instructions from the head of department to his/her subordinates.

To make safari arrangements, confirmation of hotel bookings and reservations individual objectives/targets and performance standards as part of the individual performance agreement in consultation with the immediate superior

To perform any other related duties as may be assigned by supervisor

Minimum Qualifications

Holder of Certificate/Diploma in Secretarial Services from Tanzania Public

Service College or any other recognized institution and computer application skills in windows, Microsoft Office, Excel, Access, Power point, Internet, E-mail : and Publisher

Working Experience

At least 3 years work experience in the related field

Salary:According to the TCM Salary structure

Application Instructions:

Term of Office:

Successful candidates will be appointed initially on one year probation period and thereafter if successful on un specified period depending on the age of the employee.

Legal Requirement:

All officers of the Authority are required to observe the TCM Code of Conduct

Other terms and conditions of service are as will be promulgated in the TCM Staff Rules.

The Respective post applied for should be clearly marked on top of the envelope

TCM is an equal opportunity employer. All are encouraged to apply.

For drivers who will be interested to work at Dodoma Tabora and Tanga should address their letters to the following addresses

Civil Aviation Manager, P.O.Box 164, Tabora Civil Aviation Manager, P.O.Box 250, Dodoma Civil Aviation Manager, P.O.Box 41, Tanga

Director General, Tanzania Civil Aviation Authority Aviation House, Banana Ukonga, P.O. Box 2819,

DAR ES SALAAM