WWF International, Assistant, Programme Office Management Unit

We are looking for an Assistant, Programme Office Management Unit (50%) to support all Programme Office Management staff based in Gland effectively in all administrative and operational functions on a day-to-day basis.

Location:

WWF International office in Gland, Switzerland

Main responsibilities:

• Assists other POM staff in their functions of operations support, programme management and communications;
• Organises travel/accommodation for POM Unit staff, including negotiating fares, costs, air-mile/CO² calculations, visa applications and itineraries;
• Based on the above, ensures travel forms are properly filled in and submitted prior to the trip;
• Keep tracks of leave of all POM staff as well as PO Reps and ensures leave forms are submitted and signed properly;
• Prepares and ensures follow-up of POM unit meeting and other internal meetings as required, and arranges travel and meeting schedules for POM's visitors;
• Maintains filing in hard copies and on POM intranet site as necessary, archiving systems, contact database, and telephone and address lists for POs;
• Supports POM with other administrative tasks, for example keeping track of PO dashboard documents
• Working closely with the Officer Programme Office Management Support and covering as necessary in each others’ absence.

What you need:

Required Skills and Competencies

• Strong organisational and prioritisation skills and attention to detail;
• Proactive attitude and ability to take initiative and work independently;
• Excellent team player with good networking and interpersonal skills;
• Good awareness and sensitivity of different cultures and ability to communicate effectively cross-culturally;
• Strong oral and written communication skills in both English and French;
• Excellent knowledge of office computer applications including - Word, Excel, PowerPoint, and familiarity with intranet, internet, website and database applications
• Passion and commitment for conservation and sustainable development
• Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging

Please consult the attached job description for more information on the position. 

How to apply?

Email a cover letter and CV to int.recruitments@wwfint.org

Please make sure to add the following reference in your e-mail subject line in order to receive an email confirmation: Assistant, POM Unit

Deadline for applications: November 4th 2012