Regional Grants Officer
BACKGROUND
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.
The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 22 regional offices in cities across the United States, the IRC also helps refugees resettle in the US and become self-sufficient.
The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.
IRC-UK
Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. IRC-UK comprises approximately 50 staff across five departments.
Our European headquarters, IRC-UK, were established in London in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with European policy-makers on behalf of the people we serve. IRC-UK comprises approximately 50 staff across five departments.
THE INTERNATIONAL PROGRAMMES TEAM
The International Programmes Team (IPT) leads the International Rescue Committee’s engagement with European donors. By closely working with the regional and country offices, it acts as the intermediary between major European statutory donors, field offices and the New York headquarters. IPT coordinates the reporting and accounting of grants and offers its financial and management expertise to field offices. IPT team members are also contributing to project design, negotiating with partners and are responsible for proposal development and compliance issues. With a deep understanding of the programmatic requirements of the various regions the IRC works in, and shifting donor strategies, the IPT is well placed to advocate on key issues on behalf of the IRC and was responsible for raising over $200 million in the 2012/2013 financial year. The IPT has forged good working relationships across the sector and is regularly called on by the IRC to offer advice and to assist with strategic planning.
The International Programmes Team (IPT) leads the International Rescue Committee’s engagement with European donors. By closely working with the regional and country offices, it acts as the intermediary between major European statutory donors, field offices and the New York headquarters. IPT coordinates the reporting and accounting of grants and offers its financial and management expertise to field offices. IPT team members are also contributing to project design, negotiating with partners and are responsible for proposal development and compliance issues. With a deep understanding of the programmatic requirements of the various regions the IRC works in, and shifting donor strategies, the IPT is well placed to advocate on key issues on behalf of the IRC and was responsible for raising over $200 million in the 2012/2013 financial year. The IPT has forged good working relationships across the sector and is regularly called on by the IRC to offer advice and to assist with strategic planning.
JOB PURPOSE
The International Programmes Team’s key objective is to enable the organisation to increase and improve the quantity and quality of support to beneficiaries by ensuring sustained programme funding. Regional Grant Officers (RGOs) are central to this work. RGOs:
• Provide support to country field offices in relation to quality reporting and donor requirements during programme implementation
• Manage the successful implementation of IRC European donor contractual requirements and reporting, ensuring compliance, accurate information and good quality narratives on programme outputs
• Ensure good and professional working relationships with European donors.
The International Programmes Team’s key objective is to enable the organisation to increase and improve the quantity and quality of support to beneficiaries by ensuring sustained programme funding. Regional Grant Officers (RGOs) are central to this work. RGOs:
• Provide support to country field offices in relation to quality reporting and donor requirements during programme implementation
• Manage the successful implementation of IRC European donor contractual requirements and reporting, ensuring compliance, accurate information and good quality narratives on programme outputs
• Ensure good and professional working relationships with European donors.
WORKING RELATIONSHIPS
• Report to the Senior Grants Manager
• Works as part of the wider IPT team Close coordination with:
• the RPM covering same geographical region
• field country offices
• regional staff for programme implementation
• finance department on matters of financial management.
• Report to the Senior Grants Manager
• Works as part of the wider IPT team Close coordination with:
• the RPM covering same geographical region
• field country offices
• regional staff for programme implementation
• finance department on matters of financial management.
TASKS AND RESPONSIBILITIES
A. Contribute to Project Cycle Management
• Managing a regional portfolio of European grants
• Responsible for ensuring quality project implementation
• Reviewing narrative and financial reports; consulting with and ensuring input from relevant technical and financial staff
• Monitoring projects to ensure progress against objectives and compliance with donor guidelines, including:
o Monitor cash flow and risks on contracts, and advise field where required
o Track expenditure disallowances, ensuring that lessons are learned and fed into operational training
o Review procurement decisions for European grants against donor requirements.
• Ensuring lessons learned from finalised projects are feed into the design of follow on or related proposal.
A. Contribute to Project Cycle Management
• Managing a regional portfolio of European grants
• Responsible for ensuring quality project implementation
• Reviewing narrative and financial reports; consulting with and ensuring input from relevant technical and financial staff
• Monitoring projects to ensure progress against objectives and compliance with donor guidelines, including:
o Monitor cash flow and risks on contracts, and advise field where required
o Track expenditure disallowances, ensuring that lessons are learned and fed into operational training
o Review procurement decisions for European grants against donor requirements.
• Ensuring lessons learned from finalised projects are feed into the design of follow on or related proposal.
B. Build and Maintain High Quality Knowledge Base
• Providing best practice advice related to European grant management
• Assisting in developing training materials and occasionally carrying out training of IRC field staff on European donor rules
• Assisting in the development and maintenance of work-processes and checklists for grant implementation and report review
• Participating in donor strategies, taking the lead in grant management related issues around a specific donor or identified topic.
• Providing best practice advice related to European grant management
• Assisting in developing training materials and occasionally carrying out training of IRC field staff on European donor rules
• Assisting in the development and maintenance of work-processes and checklists for grant implementation and report review
• Participating in donor strategies, taking the lead in grant management related issues around a specific donor or identified topic.
C. Liaise with the International Development Community
• Representing IRC externally at country specific meetings, and stakeholder networks
• Assisting in advocating with European donors for manageable and reasonable rules and regulations.
• Representing IRC externally at country specific meetings, and stakeholder networks
• Assisting in advocating with European donors for manageable and reasonable rules and regulations.
D. Other
• Maintaining tracking systems for grants and other office systems, including inputting raw data into IPT’s tracking systems (grants database)
• Providing support to the IPT and more generally to IRC-UK staff as required
• Contributing to the strategic planning of IPT and IRC UK
• When timely, working with Regional Programme Managers on developing new proposals, supervised by the RPM’s.
• Maintaining tracking systems for grants and other office systems, including inputting raw data into IPT’s tracking systems (grants database)
• Providing support to the IPT and more generally to IRC-UK staff as required
• Contributing to the strategic planning of IPT and IRC UK
• When timely, working with Regional Programme Managers on developing new proposals, supervised by the RPM’s.
PERSON SPECIFICATION
Essential qualifications, skills and experience
• Experience and a good understanding of European institutional donors and their requirements
• Good understanding of humanitarian aid and development programming
• Experience in working at a distance and supporting field-based staff
• Experience of writing, reviewing and editing narrative and financial reports and excellent attention to detail
• Good financial management and budgeting skills
• Ability to analyse and synthesise information
• Excellent communication skills including active listening and verbal and written English
• Good IT skills (Word, Outlook, Excel)
• Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload
• Self motivated, flexible and adaptable to the needs of the team and organisation
• Committed to IRC values and mandate
Essential qualifications, skills and experience
• Experience and a good understanding of European institutional donors and their requirements
• Good understanding of humanitarian aid and development programming
• Experience in working at a distance and supporting field-based staff
• Experience of writing, reviewing and editing narrative and financial reports and excellent attention to detail
• Good financial management and budgeting skills
• Ability to analyse and synthesise information
• Excellent communication skills including active listening and verbal and written English
• Good IT skills (Word, Outlook, Excel)
• Ability to work on own initiative and collaboratively as part of a diverse team and manage a varied workload
• Self motivated, flexible and adaptable to the needs of the team and organisation
• Committed to IRC values and mandate
Desirable qualifications, skills and experience
• Degree in a subject related to IRC’s work
• Worked in a developing country, preferable in a international NGO context
• Able to communicate effectively in French
• Advanced excel
• Degree in a subject related to IRC’s work
• Worked in a developing country, preferable in a international NGO context
• Able to communicate effectively in French
• Advanced excel
How to apply:
To apply, please send your CV (two page max) and a cover letter describing:
• Your relevant skills and experience and how you meet the person specification for this position
• Where you saw the job advertised
• If you are interested in the permanent or temporary positions
• Current salary
• Your relevant skills and experience and how you meet the person specification for this position
• Where you saw the job advertised
• If you are interested in the permanent or temporary positions
• Current salary
Please send to: applications@rescue-uk.org
The closing date is: 10am Monday 30th December 2013 (GMT)
Interviews will be held the week commencing 13th January 2014, please confirm your availability for this date.
In order to minimise administrative costs, IRC-UK will only contact short-listed candidates.
Candidates must have the right to work in the UK.
IRC-UK strives to be an equal opportunities employer. IRC-UK is committed to equality of opportunity and to non-discrimination for all job applicants and employees, and we seek to ensure we achieve diversity in our workforce regardless of gender, race, religious beliefs, nationality, ethnic/national origin, sexual orientation, age, marital status or disability.
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