Assistant to Director, Network Performance & Evolution

Assistant to Director, Network Performance & Evolution (50%)

We are looking for an Assistant to Director, Network Performance & Evolution to assist the Director, Network Performance & Evolution in the day-to-day management of the team with designed administrative duties.

Location/Contract Details:

WWF office in Gland, Switzerland. This is a 50% position, requiring a daily presence in the office.

Main responsibilities:

• Assist the Director in various management and leadership functions, i.e. networking with the International Secretariat, PO Offices, region-based staff, the wider WWF Network, as well as other organisations;
• Coordinate logistics for relevant internal meetings and external events as necessary, prepare documentation for assigned meetings and monitor follow-up;
• Organise agenda, meetings and appointments for the Director and streamline requests and workload;
• Handle mail for the Director and edit enquiries and correspondence, reports and documents as required. Translate from and into French when necessary;
• Track and maintain record of unit expenses against budget, processes payments as necessary, and prepare monthly unit expenditure reports for Director;
• Maintain unit webpages, filing, archiving systems and contact database;
• Assist the Unit to compile the relevant information, analyses and materials for training courses and reports, and distribute those products as required;
• Assist other Unit staff in their functions of operations support, programme management and communications;
• Organise travel/accommodation for Unit staff, including negotiating fares, costs, air-mile/CO² calculations and itineraries;
• Perform other duties as requested by the Director, Network Performance & Evolution
• Perform other duties as requested by other Unit Directors.

What you need:

Required Qualifications, Skills and Competencies

• Excellent organisation skills, ability to prioritize; attention to details;
• Proactive attitude and ability to take initiative and work independently;
• Excellent team player with good networking and interpersonal skills;
• Good awareness and sensitivity of different cultures and ability to communicate cross-culturally;
• Strong oral and written communication skills in both English and French;
• Excellent computer knowledge and office software, including Excel, graphs, PowerPoint, internet, intranet, and database;
• An interest in the field of nature conservation and natural resource management
• Adheres to WWF’s values, which are: Knowledgeable, Optimistic, Determined and Engaging.

Please consult the attached job description for more information on the position.

How to apply?

Upload your covering letter and CV on Linkedin. We will not accept applications without CV and Covering Letter. Please make sure they are saved together as one file.

Deadline for applications: Monday 26th May 2014

WWF is an equal opportunity employer and committed to having a diverse workforce.