Operations Manager Burundi
"A seasoned finance manager with knowledge of and experience in HR management and administration speaking near native French."
War Child programme in Burundi
War Child has been working in Burundi since 2008 through partners, and is currently implementing psychosocial, child protection and education programmes through a community based and child rights approach. Its use of creative methods across all the activities significantly contribute to the psychosocial wellbeing of children and young people who have suffered from almost 15 years of civil war. War Child is one of the few international child protection NGOs with a strong presence in the war torn Bujumbura Rural, Bubanza, Cibitoke and Bururi provinces.
The Burundi programme will support options for cooperation and exchange with War Child offices in the Great Lakes Region (Uganda, D.R. Congo). War Child is committed to add value to the development of a sustainable programme which suits the local needs and works closely with Burundian local organizations and relevant government institutions.
Your challenge
You ensure that Finance and the Operation is set up and running effectively and efficiently to enable programme staff and other stakeholders to carry out the War Child Programme. You ensure transparent and reliable processes and you generate management information for the stakeholders. You manage 3 national staff members: the Logistic Officer, the Finance Officer and the Human Resources & Administration Officer. You report to the Country Director (CD).
Responsibilities
1. Financial Management & Administration
* Advises and supports the CD in maintaining efficient financial control (of cash flows, local payment, etc.) accountability standards, procedures and records;
* Ensures financial management policy and guidelines are developed and adhered to;
* Preparation of budgets, financial management and financial management information for stakeholders (CD and HQ);
* Enhances the planning & control cycle within the operation in line with head offices guidelines;
* Ensures accurate, timely and correct bookkeeping;
* Reports the relevant developments on finance administration in the field to the support department at HQ;
* Is involved in proposal development for donors to ensure proper reporting;
* Manages money transfers and bank relations;
* Plays a crucial role in Risk management;
* Uses the software and formats as determined by HQ.
* Advises and supports the CD in maintaining efficient financial control (of cash flows, local payment, etc.) accountability standards, procedures and records;
* Ensures financial management policy and guidelines are developed and adhered to;
* Preparation of budgets, financial management and financial management information for stakeholders (CD and HQ);
* Enhances the planning & control cycle within the operation in line with head offices guidelines;
* Ensures accurate, timely and correct bookkeeping;
* Reports the relevant developments on finance administration in the field to the support department at HQ;
* Is involved in proposal development for donors to ensure proper reporting;
* Manages money transfers and bank relations;
* Plays a crucial role in Risk management;
* Uses the software and formats as determined by HQ.
2. Human Resource, Administration and Policy
* Analyses HR requirements based on organizational needs;
* Advises CD and other managers on organizational development and personnel related issues;
* Ensures that the National Staff HRM policies (HRM instruments and systems) are in place and adhered to;
* Ensures proper HR administration;
* Ensures that HR (administrative) policies and practises are in line with local legislation.
* Analyses HR requirements based on organizational needs;
* Advises CD and other managers on organizational development and personnel related issues;
* Ensures that the National Staff HRM policies (HRM instruments and systems) are in place and adhered to;
* Ensures proper HR administration;
* Ensures that HR (administrative) policies and practises are in line with local legislation.
3. Logistics, security and Information & Communication Technology
* The FM oversees logistics, security and ICT;
* Establishes security measures and reports to the CD;
Ensures update of operational manuals as needed.
* The FM oversees logistics, security and ICT;
* Establishes security measures and reports to the CD;
Ensures update of operational manuals as needed.
4. Capacity building staff & local partners
* Build capacity of the support staff in the country office through on-the-job training as well as trainings and workshops;
* Indicates training needs and advices managers on possible trainings for the support staff;
* Build capacity of local partners in finance/HR/admin/logistics processes.
* Build capacity of the support staff in the country office through on-the-job training as well as trainings and workshops;
* Indicates training needs and advices managers on possible trainings for the support staff;
* Build capacity of local partners in finance/HR/admin/logistics processes.
Identifying and training a staff member to prepare for the possibility that the position could be nationalized.
5. Management of staff
* Manages the finance, logistics (including ICT & Security) and HR/Adminnistration support staff at the country office and provides technical supervision to support staff in the different field locations;
* Manages his/her staff by guiding, coaching, instructing and Motivating.
* Manages the finance, logistics (including ICT & Security) and HR/Adminnistration support staff at the country office and provides technical supervision to support staff in the different field locations;
* Manages his/her staff by guiding, coaching, instructing and Motivating.
6. Overall
* Advises the Country Director on the above subjects;
* Reports relevant developments on Finance, HR, Logistics and ICT in the field to the support departments at Head Office.
* Advises the Country Director on the above subjects;
* Reports relevant developments on Finance, HR, Logistics and ICT in the field to the support departments at Head Office.
Experience
* Knowledge of financial administration (minimum BSc level), logistic management and procedures (including maintenance), IT (computer, network, communication means) and HR-administration;
* A minimum of 5 years of relevant experience in a management position within an international (NGO) environment, preferably within the field in a developing country and/or (post) conflict area;
* Experience in HR administration and the development of HR policies;
* Experience of working with automated accounting systems, SAGE experience is an added value;
* Experience living and working in complex security contexts;
* Proactive search for and utilize organizational resources;
* Excellent social and communication skills;
* Planning and organizational capabilities;
* Capability to decide in tactical and operational issues;
* Team player and hands-on mentality;
* Result focused and cost-conscious;
* Required: fluency in French and English (verbal and written).
* Knowledge of financial administration (minimum BSc level), logistic management and procedures (including maintenance), IT (computer, network, communication means) and HR-administration;
* A minimum of 5 years of relevant experience in a management position within an international (NGO) environment, preferably within the field in a developing country and/or (post) conflict area;
* Experience in HR administration and the development of HR policies;
* Experience of working with automated accounting systems, SAGE experience is an added value;
* Experience living and working in complex security contexts;
* Proactive search for and utilize organizational resources;
* Excellent social and communication skills;
* Planning and organizational capabilities;
* Capability to decide in tactical and operational issues;
* Team player and hands-on mentality;
* Result focused and cost-conscious;
* Required: fluency in French and English (verbal and written).
Organization: War Child Holland (WCH)
Job Location: Bujumbura, Burundi, with frequent travels -up to 50% of the time- in Bubanza, Cibitoke, Bururi and Bujumbura rural provinces where most of the activities are implemented.
Starting date: a.s.a.p.
Job Location: Bujumbura, Burundi, with frequent travels -up to 50% of the time- in Bubanza, Cibitoke, Bururi and Bujumbura rural provinces where most of the activities are implemented.
Starting date: a.s.a.p.
Duration contract: Till 31 March 2016. Extension possible, depending on available funding and capacity needs.
The position is an unaccompanied post.
War Child offers a challenging job, within an inspiring and motivated team of people and the backup of a strong and professional organisation in The Netherlands. War Child offers good remuneration and excellent benefits. Please visit our websitewww.warchildholland.org for more information on the organisation and the programme.
How to apply
Interested and qualified candidates are invited to apply before 2 August 2015.Make sure to use the following hyperlink to apply and mention where you found this vacancy:http://warchild.onlinevacatures.nl/en/Vacancy/Apply/49945
(your motivation letter and CV should not exceed 5 pages).
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The safety of children is essential to War Child. War Child does not tolerate or accept any form of abuse. This subject is addressed in our recruitment and selection procedures.
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