Administration and Finance Officer

ENNHRI - European Network of National Human Rights Institutions

Brussels, Belgium

1. Background

The European Network of National Human Rights Institutions (ENNHRI) comprises National Human Rights Institutions (NHRIs) from across wider Europe. NHRIs are state funded institutions, independent of government, with a broad legislative or constitutional mandate to promote and protect human rights. They are accredited by reference to the UN Paris Principles to ensure their independence, plurality, impartiality and effectiveness. ENNHRI is one of four regional groups of NHRIs, which together make up the International Coordinating Committee, which is the global association of NHRIs.

In 2013, ENNHRI established a Permanent Secretariat in Brussels The Secretariat supports and facilitates ENNHRI’s work, including: coordinating exchange of information and best practice between members; assisting in the establishment and accreditation of NHRIs; facilitating capacity building and training; engaging with regional mechanisms; and intervening on legal and policy developments at a European level. The Secretariat office is still institution building and developing organizational policies and procedures.

In the context of a Framework Partnership with the European Commission (DG JUST), ENNHRI seeks anAdministration and Finance Officer to oversee the efficient running of the Secretariat office.

2. Job Description

• Develop and implement robust administrative, financial and human resources policies and procedures;
• Prepare annual budgets and accounts, and quarterly accounts and cash-flow reports, in liaison with accountants;
• Manage the invoicing and processing of membership fees, including coordination of fee waiver procedure;
• Support the preparation of grant applications, and prepare financial reports and timesheets for grants received;
• Support human resources, including recruitment and liaison with Belgian social secretariat and other employment-related services;
• Provide administrative and logistical support to ENNHRI’s Secretariat, including for manual and computerised records/databases, and sourcing office materials;
• Support to the delivery of ENNHRI’s activities, including for meetings and events;
• Any other reasonable duties as are required by the ENNHRI Secretariat, in line with the general responsibility of the role.

3. Person Specification

Essential Criteria

• At least three years’ professional experience in office administration and finance;
• Experience of preparing budgets, accounts and cash-flow reports;
• Experience of financial reporting in the context of EU funding;
• Experience of coordinating staff time sheets, salaries and leave allowance;
• Excellent computer skills;
• Excellent organisational skills, including an ability to prioritise work and manage conflicting deadlines;
• Ability to work both in a team and independently, on own initiative;
• Excellent professional knowledge of English and working knowledge of French;
• Excellent interpersonal and communication skills;
• Experience of working in an international environment.

Desirable Criteria

• Experience of developing administrative, financial and human resources policies and procedures;
• Experience of managing budgets and financial reporting with various distinct income streams;
• Experience of working with the Belgian administration and local service suppliers;
• Experience of working for an international membership organisation; and
• Additional language skills.

4. Terms and conditions

This is a full time post to be performed at the ENNHRI Secretariat in Brussels, in close collaboration and supervised by ENNHRI’s Secretary General. The post holder could be asked to travel occasionally within Europe. The starting date is ideally early September 2015.

ENNHRI offers a fixed-term Belgian employment contract until the end of 2017, with the possibility of extension, subject to funding and performance. The salary range is €2,800 to €3,200 gross per month, according to level of experience and expertise. The contract includes statutory holiday payment and a 13th month (pro rata), as well as secondary employment benefits (such as monthly STIB travel pass and lunch vouchers). The holiday entitlement is 26 days (pro rata), plus public holidays.

5. Application Procedure

Applications are welcomed through the application form, which can be found at this link. Completed application forms should be sent to ENNHRI’s Secretariat at Jobs@ENNHRI.org Please use the subject line ‘Administration and Finance Officer’. Please note that we do not accept, and will not read, CVs and covering letters.

The deadline for applications is 10H CET 3 August 2015. Interviews will be held on 13 August 2015 in Brussels (in person) or by Skype. For further information, please contact: www.ENNHRI.org/vacancies or Jobs@ENNHRI.org.