When Actually Employed (WAE) Administrative Clerk

Open To
U.S. Citizen Eligible Family Members (USEFMs) only – All Agencies, eligible to obtain and maintain a Top Secret security clearance

Position Title:
When Actually Employed (WAE) Administrative Clerk

Reference:
15/72

Opening Date:
July 24, 2015

Closing Date:
Open Until Filled

Work Hours:
When Actually Employed

Salary:
Up to Grade FP 9 (Final Grade and Salary to be confirmed by Washington based on applicant’s qualifications and prior work experience).

Are you looking for variety in your work? Do you excel when taking on new challenges? If so, an opportunity has arisen within the Embassy which will offer exactly that.

As a WAE Administrative Clerk, you will have the opportunity to work in a range of different sections across the Embassy, providing emergency and regular secretarial/administrative support for those experiencing staffing shortages.

While your tasks will primarily consist of routine administrative work, your duties will vary and will also encompass assisting with special projects, supporting VIP visits and assisting special events such as July 4th.

As your work schedule will be irregular, the key to your success in this role will be a flexible attitude; you may be requested to work for a few hours or few weeks with an office, and/or early mornings, evenings or weekends – especially for VIP visits. We will need you to tap into your excellent customer care skills in order to develop strong working relationships with a variety of Embassy personnel. As you move between sections, your ability to work independently, maintain confidentiality and demonstrate good judgment will be essential.

Please note: This position requires a Top Secret clearance.

The following qualifications are also required. It is very important that you address each selection criterion detailed below with specific and comprehensive information supporting each item in your application and resume/CV. This will help you in our short listing process.

Qualifications Required:

NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Education:

High School Diploma or equivalent academic qualification is required.

Prior Work Experience:

Administrative/secretarial work experience is required.

Language Proficiency:

Level IV written and spoken fluency in English is required.

Knowledge:

Knowledge of PCs, PC based software (MS Office, Access, Excel, Word and PowerPoint) plus E-mail and the internet is required. Basic understanding of the operations of U.S. Embassy, London is required. Knowledge of basic office procedures is required. Knowledge of grammar, spelling, punctuation and required formats to recognize and correct such errors in correspondence, reports and telegrams is required. Knowledge of the programs of the post as they relate to the office management/support functions of the unit or section is required. Understanding of the importance of customer care and the principles of confidentiality is required.

Skills and Abilities:

Good typing skills are required. The ability to operate office equipment such as facsimiles, color printers and copiers is required. Ability to organize routine data and maintain established procedures is required. Ability to gather data and to draft to supervisor’s requirements is required. Ability to use judgment to analyze information and take appropriate actions (phone calls, prioritizing work, etc) is required. Very strong interpersonal and communication skills, together with good customer care skills are required. The ability to be extremely flexible and to be able to work under pressure in order to meet deadlines is required. The ability to work evenings, weekends, early mornings as needed is required. A positive attitude to changing priorities is required.

INTERESTED CANDIDATES FOR THIS VACANCY MUST SUBMIT THE FOLLOWING FOR CONSIDERATION OF THEIR APPLICATION:

• The London DS0-174 Application Form (PDF): – This is our preferred form of application, as it aims to focus the candidate on the essential criteria of an advertised vacancy.

OR

• Universal Application for Employment UAE/DS-174 (PDF)

Please reference our instructions on how to complete the UAE/DS-0174 form (PDF, 150Kb)/

You must ALSO include the following information in your application for employment:

• Your current curriculum vitae/resume.

• Evidence of your legal right to work in the UK such as a copy of your passport biographical page, work visa page and, or, birth certificate. Please do not send originals by mail. Copies are acceptable. Short-listed applicants will be asked to provide, prior to interview, original documentation in support of their legal right to work in the UK.

• Evidence of Appointment Eligible Family Member Preference (such as copy of your sponsor’s orders) or U.S. Veteran Preference (DD214 – Member 2 or Member 4), if applicable. Please do not send originals by mail. Copies are acceptable.

PLEASE NOTE, IF YOUR APPLICATION PACKAGE IS INCOMPLETE, YOU WILL NOT BE CONSIDERED FURTHER FOR THIS VACANCY.

Submitting your Application

As an environmentally aware employer, our preference is for you to submit your application by email toLNDRecruit@state.gov.

Please ensure documents are in Microsoft Word and/or Adobe Acrobat PDFformat.

JPEG, TIFF, SkyDrive or files other than in the 2 formats specified above will not be accepted and your application will be determined invalid.

Similarly, if your application exceeds 5Mb, your application will be determined invalid.

Alternatively, your application can be mailed to:

Recruitment
The HRD Office
American Embassy
24 Grosvenor Square
London W1K 6AH

Please quote reference 15/61.