Associate Information Management Officer ,Tripoli, Lebanon

2.1 ORGANIZATIONAL CONTEXT.

There are currently over 1 million Syrian refugees registered with UNHCR in Lebanon, which makes Lebanon the highest refugee-hosting country per capita in the world. There are no approved camps in the country and refugees are spread over 1,750 localities. The refugee response is led by the Government and local actors, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field to support the Government. The structure brings together 13 UN agencies, 60 national and international NGO partners in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and other affected populations. The Lebanon national response falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response while UNDP facilitates the resilience and stabilization component. Through inter-agency coordination mechanisms, 9 sectors have been established in Lebanon, with UNHCR leading or co-leading the Protection, Basic Assistance, Shelter, and Health sectors. UNHCR is also providing information management support to all. The Office has grown substantially in the past years. Aside from the Branch Office in the capital city of Beirut, UNHCR has two sub-offices in Zahle and Tripoli and two field offices in Mt Lebanon, Tyr (South), and one field unit in Qobayat under the Tripoli Sub-Office The Associate Information Management Officer is responsible for assisting in the production and dissemination of information on the population of concern, including but not limited to Protection and Programme information. S/he may supervise data collectors or data entry personnel.

The incumbent operationalizes data standards developed at the central level in field operations, train field staff, compile data and analyse information from all populations of concern. S/he supports the Programme Team and UNHCR’s implementing partners in the choice of indicators for monitoring to be included in sub-agreements as well as the Protection Team in operationalizing protection monitoring systems.

2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.

Accountability (key results that will be achieved)

• The Office is able to implement its Information Management strategy which guides all IM activities in the country.
• The Office delivers reliable, accessible and user-friendly, relevant, predictable, appropriate and timely delivery of information.
• Global data standards, and where appropriate, the establishment of country-specific common data standards are adopted by UNHCR and its partners.

Responsibility (process and functions undertaken to achieve results)

• Assist in the implementation and operationalization of the country/operation-specific Information Management strategy.
• Operationalize country-specific common data standards and promote them with partners.
• Compile, aggregrate and analyze data and information elements required to produce standardized information products and implement data/information collection plans for baseline and context-specific data.
• Support the operation in the analysis of processed data and information and perform data quality and consistency control.
• Train field staff on the use of data collection forms, how to enter data and how to analyze it. Also, train field staff on the protection of sensitive data, including both hardcopies and electronic data.
• Facilitate the analysis of cross-border information between relevant countries.
• Support and leverage geographic data for map production and use in geographic information stems (GIS).
• Share UNHCR data with partner agencies and maintain Portal population figures in-line with aggreed frequencies.
• Provide technical Information Management support to Needs Assessment processes, specifically in data collection, processing/collation and analysis.
• Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

• Assist in the recruitment and training of data collectors and data entry personnel, if requested.
• Supervise Information Management Assistants.

2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.

• University degree in information technology, demography, statistics, social sciences or any related area.
• At least 4 years of relevant work experience (2 years with advanced university degree).
• Knowledge of the UN system and the humanitarian community.
• Experience in the context of partnership building and consensual decision-making.
• Proven skills to analyse statistical information.
• Advanced Excel skills (e.g. pivot tables, functions, etc.).
• Ability to formulate IM-related technical requirements and Operating Procedures.
• Ability to compile and holistically analyse diverse datasets.
• Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
• Excellent knowledge of English and working knowledge of another UN language.

(In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)

2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.

• Proficiency in a second official UN language is desirable.
• Knowledge of protection-related guidelines, standards and indicators.
• Successful participation in the Operational Data management Learning Programme is desirable.
• Experience in web design and software development is an asset.
• Experience with relevant software such as ArcGIS, Mapinfo, SPSS, EpiInfo6, SQL Server, and/or proGres is desirable.
• Experience with HTML, PHP, ASP and/or Java is an asset.

HOW TO APPLY:

If you wish to apply for this vacancy, please submit your letter of motivation and P11 Form by e-mail with the position Title/code, and location in the subject line to: lebbeprg@unhcr.org by Monday 12 December 2016. The Personal History Form (P11) is available at the following link: http://www.unhcr.org/recruit/P11_UNHCR.doc No late applications will be accepted. Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). Shortlisted candidates may be required to sit for written test and/or oral interview. References are obtained as part of the assessment process. UNHCR strongly encourage qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.