The Telecommunication Development Bureau (BDT) is responsible for the organization and coordination of the work of the Telecommunication Development Sector of the Union (the Union has three functional sectors: Standardization, Radiocommunication and Development) which deals mainly with development policies, strategies, programming, as well as technical cooperation activities (expert missions, training programmes, field projects, seminars, etc.).
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Organization Unit:
Within the Telecommunication Development Bureau (BDT) of ITU, the Deputy to the Director and Chief of the Administration and Operations Coordination Department (DDR) is responsible for assisting and advising the Director in the direction and management of the Bureau including on all questions related to personnel, finance and operational planning process. The Department is responsible for leading the operational planning, assessment and reporting process within the framework of the Action Plan as adopted by the World Telecommunication Development Conference in coordination with the Heads of the other Departments in the Bureau and Regional Directors. The Department is responsible for management of the Administration Division (ADM), the Support Division (SUP), the IT Support Service and the Field Operations Support Service. The Department is also responsible for coordinating conferences and events preparation and for monitoring the implementation of decisions emanating from ITU and BDT governing bodies including Council, Conferences and Assemblies of the other Sectors for matters of relevance to BDT as well as from the Telecommunication Development Advisory Group. The Department is responsible for coordination of the Bureau's cooperation with other Sectors and General Secretariat. |
| Duties / Responsibilities |
Under the supervision of the Chief, ADM, the incumbent prepares the BDT budget and Financial Plan and performs the following duties:
Advises and guides HQ managers and ITU Field Offices on the preparation of budget proposals for BDT operations and activities. Analyzes financial problems/ discrepancies and develops and/or negotiates solutions to financially-related issues.
Supervises and advises on the use of funds provided by donors and administrations; Reviews and contributes to the financial terms in all project documents/ contracts.
Monitors, controls and analyses the implementation of all BDT activity budgets and regularly meets with project coordinators to discuss and advise on related issues. Supervises on-going financial services, monitors accounts, availability of funds and commitment of expenditures etc., identifies discrepancies and takes action to resolve problems in accordance with ITU's financial regulations and procedures and relevant agreements.
Under guidance of Chief, ADM, acts as focal point for, and prepares replies to comments and questions by the internal and external auditors.
Ensures the smooth functioning of the financial and internal monitoring systems, periodically evaluating and submitting recommendations for improvements to the Chief, ADM; ensures compliance with the procedures and regulations of ITU and the relevant agreements.
Coordinates, organizes, researches, prepares inputs for and participates in performance assessment meetings for BDT Operations.
Coordinates and supervises the work of the ADM Budget and Programming Control staff.
Advises ITU-D staff on interpretation of ITU's financial regulations and procedures; In liaison with HQ and ITU Field Offices, analyses and suggests workable solutions for other administrative issues arising within ITU-D, researching best practices of other organisations and reviewing with other ITU departments where applicable, making appropriate recommendations to Chief, ADM, Deputy to the Director or Director, BDT.
Coordinates and contributes to the refinement of user guides, working methods and internal monitoring procedures for BDT operations, complementing and consolidating work of the P2 Operational Planning and Performance Management Officer.
Handles complex or delicate administrative matters, including complementing work of HR Officer in Personnel cases, coordinates information, responses, reports and correspondence for other sensitive administrative or financial cases.
Participates in UN inter-agency meetings on administrative, budget and finance issues.
Performs other duties such as leading or participating on sector or organization-wide special projects.
May be appointed to represent BDT on the ITU Contracts Committee.
Assumes other responsibilities as and when required by Chief, ADM or BDT Management; Replaces the Head of Service in his/her absence. |
| Qualifications required |
Education:
Advanced university degree in public/business administration, management or a related field OR education in a reputed college of advanced education with a diploma of equivalent standard to that of an advanced university degree in one of the fields above. For internal candidates, a first university degree in one of the fields above in combination with ten years of qualifying experience may be accepted in lieu of an advanced university degree for promotion or rotation purposes. |
Experience:
At least seven years of progressively responsible experience in the field of the post, including at least three at the international level. A Doctorate in a related field can be considered as a substitute for two years of working experience. |
Languages:
Knowledge of one of the six official languages of the Union (Arabic, Chinese, English, French, Russian, Spanish) at advanced level and knowledge of a second official language at intermediate level. Knowledge of a third official language would be an advantage. (Under the provisions of Resolution No. 626 of the Council, a relaxation of the language requirements may be authorized in the case of candidates from developing countries: when candidates from such countries possess a thorough knowledge of one of the official languages of the Union, their applications may be taken into consideration.) |
Competencies:
Ability to interpret, implement effectively and justify changes from standard practice in relation with public sector, UN, and ITU general administrative, financial, and personnel policies as well as guidelines (including IPSAS).
Ability to provide related information, advice and support.
Ability to use budget and financial policy and procedural knowledge in effectively controlling and monitoring BDT budget implementation, recommending changes and developments where appropriate.
Ability to assess budget and requirements and to integrate these into overall operational planning process.
Detailed understanding of financial systems and ability to extract data/information and use this to provide financial advice, reports and support for managerial decision-making purposes and in support of future financial planning.
Ability to work across divisions, departments and sectors to understand and balance operational needs; Capacity to use specialist knowledge in all areas of administration, personnel, finance and budget to actively contribute to working groups, projects, etc.. and address concerns and aid resolution of problems as effectively as possible.
Excellent communication skills and ability to establish and maintain effective-working relations with officials at all levels and to work under tight deadlines.
Ability to function effectively in a team and in a multicultural environment.
Proven ability to draft reports and documents.
Ability to use financial databases and advanced computer applications such as SAP, spreadsheets, etc. |
| Remuneration |
Annual Salary: (Net of Tax)
135,868.- USD - 176,065.- USD without dependants
145,904.- USD - 190,345.- USD with dependants
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| Applicants will be contacted directly if selected for written test. Interviews may be used as a form of screening. |
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| For further information concerning the Conditions of Employment please click the following link |
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