Workshops Assistant

The Telecommunication Standardization Bureau (TSB) fulfills the objectives of the Union relating to telecommunication standardization, by providing secretariat support to groups studying technical, operating and tariff questions and facilitating the adoption of recommendations in these areas with a view to standardizing telecommunications and information technology on a global basis. In order to achieve these objectives, the Telecommunication Standardization Bureau works in accordance with the instructions of the World Telecommunication Standardization Assemblies (WTSA), Telecommunication Standardization Study Groups and the Telecommunication Standardization Advisory Group. TSB, headed by an elected Director, provides the technical, administrative and logistic support for the assemblies and for the meetings of the groups mentioned.

Organization Unit: Within the Telecommunication Standardization Bureau (TSB), the Telecommunication Standardization Policy Department (TSP) is responsible for the policy plans related to the purpose of ITU-T and the maintenance of its pre-eminent position in the global standardization arena. The Department oversees the implementation of the WTSA Action Plan. Particular attention is given to "Bridging the Standardization Gap", i.e., to strengthen the participation of developing countries in the standards making process. The Department ensures the promotion of the Sector and the organization of ITU-T workshops and other activities in particular ICTs and climate change, accessibility, and cybersecurity. The Department is also responsible for the TSB Technology Watch activity which identifies emerging technologies and analyses technology trends in order to advise membership on future standardization developments.

Duties / Responsibilities

Under close supervision of the Workshops Coordinator, the incumbent performs the following duties: Process, type and format the workshop documentation (e.g. programs, presentations, biographies, etc.) to be posted relevant to the workshop web pages, keep up with programme changes and regularly transmit updates for web posting. Maintain the roster of workshop speakers, chairmen and contact points from external organizations; maintains the calendar for the tracking of workshop activities and deadlines. Process, type, format and proofread documents for the division, including circular letters for events, letters of appreciation to host countries, speakers and moderators after each event. Type and dispatch standard requests for sponsorship, track and process replies according to instructions. Prepare, distribute and collect evaluation forms for each event and compile results. Set up conference calls for workshop organization, take notes of main action items during conference calls, and prepare a brief summary. Perform other administrative duties as may be requested by the supervisor.

Qualifications required

Education: Complete secondary education with a diploma OR complete equivalent technical or commercial studies with a diploma.

Experience: At least three years of experience in the field of the post.

Languages: Knowledge of English at advanced level and knowledge of another official language at intermediate level. Knowledge of a third official language would be an advantage.

Competencies: Advanced computer literacy in standard desktop applications (word processing, data capture, e-mail, spread-sheets and Internet applications). Very good interpersonal skills and ability to work in a team, under pressure and concurrently on various tasks.

Applicants will be contacted directly if selected for written test. Interviews may be used as a form of screening.

For further information concerning the Conditions of Employment please click the following link

Workshops Assistant