Administrative Assistant

Administrative Assistant

Summary: Pact is seeking an administrative assistant to support implementation of an anticipated project that is funded by the United States Government. This position is contingent upon award. The Administrative Assistant provides administrative support services to all staff.

Specific Duties • Provide administrative support to all staff • Assist with travel accommodations, travel reconciliations, and attaining work visas • Assist with meetings and conferences • Assist staff with filing • Prepare consultant agreements, check requests and post documents on SharePoint • Process incoming field staff, arrange hotel accommodations and scheduling orientation/meetings • Maintain electronic filing system, including scanning and filling • Manage conference room, reservations, setting up conference calls, set up AV, etc. • Maintain Organization calendar • Provide backup to receptionist during lunch hour and when receptionist is out on leave. • Performs other duties as assigned.

Minimum Qualifications Bachelor’s Degree

Preference for: • Work experience in a similar role • High energy and ability to multitask • Attention to details and deadline oriented • An demonstrated interest in international development • Fluency in English

Skills and Abilities

Behavioral Competencies • Strong in all areas

Leadership • Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations • Basic understanding of Pact’s strategy and how tasks contribute to the greater good • Consistently works within internal process and procedures • Strong interpersonal skills • Engagement in corporate initiatives, as requested

Project Management • Good planning and time management skills • Good written and oral communication skills • Ability to problem-solve • Ability to multitask, adapting to frequently changing priorities • Good negotiating and conflict resolution skills

Technical Skills • Experience in one of Pact’s technical project areas or a support function • Basic knowledge and understanding of donor policies and regulations • Competence using common desktop applications

How to apply:

To apply, please email your CV to kthinkohkaew@pactworld.org