Grants and Contracts Officer

Grants and Contracts Officer

Summary: Pact is seeking a Grants and Contracts Officer to support implementation of a project that is funded by the United States Agency for International Development. The Grants and Contracts Officer will be responsible for managing the solicitation of subgrants and procurements; coordinating the issuance, modification, suspension and/or termination of the subgrants and contracts issued; and handling closeout of subgrants under his/her portfolios. In achieving the above mission, the Grants and Contracts Officer will work closely with program and finance staff to ensure that the subgrants process is conducted in accordance with the donor and with Pact policies and procedures. Tasks may include any part of the grant and contracts lifecycle.

The Grants and Contracts Officer will report to the Grants and Contracts Manager.

Responsibilities:

• Carry out responsibilities for subgrant and procurement management in accordance with Pact’s grant systems;

• Responsible for completeness of grant and procurement files;

• Prepare Quarterly Workplan;

• Coordinate with program units on subgrant and procurements issues;

• Choose appropriate instruments for procurements and subgrants;

• Manage solicitation and procurement processes; review subgrant solicitations;

• Review and negotiate budgets with subgrantee and contractors together with assigned program staff;

• Write Negotiation Memos in collaboration with Program and Grant Finance team;

• Write Selection Memos;

• Draft agreements for signing by Country Representative or his designees by using approved templates;

• Train other staff on grants management and procurement processes;

• Enter applicable subgrantee data into Pact’s subaward database;

• Monitor subgrantee compliance with terms of agreement and workplan;

• Other projects and activities as assigned.

Minimum Qualifications:

• Bachelors Degree in Law, Business Administration or related field;

• Four years of experience managing the award and administration of grants, cooperative agreements and contracts funded by USAID, other US Federal agencies, or international donors.

• Knowledge of US regulations applicable to grants and contracts administration.

• Ability to exercise sound business judgment to wisely prioritize and successfully perform multiple and complex tasks.

• Proficiency in word processing, spreadsheets and database skills

Skills and Abilities:

Behavioral Competencies

• Keep Our Promises

• Driven by Passion and Curiosity

• Takes Action with Conviction

• Promote Shared Success

• Exercise Discernment

• Building for Tomorrow

• Providing Inspiration

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Leadership

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations

• Strong understanding of Pact’s strategy and how tasks contribute to the greater good

• Consistently works within internal process and procedures

• Strong interpersonal and team building skills

• Engagement in corporate initiatives

Project Management

• Strong planning and time management skills, ability to handle high-volume, fast-paced work environment.

• Strong written and oral communication skills, including the ability to make a presentation

• Ability to problem-solve difficult issues

• Ability to multitask with ease, adapting to frequently changing priorities

• Good negotiating and conflict resolution skills/problem-solving skills

• Strong understanding of budgets

• Ability to promote compliance with policies and procedures

• Attention to detail

• Creativity and flexibility

• Highest standards of ethics and integrity

Technical Skills

• Good experience in one of Pact’s technical areas or a support function

• Working knowledge and understanding of donor policies and regulations

• Competence using common desktop applications and internal systems, including Microsoft Office Suites, CRM databases, sub-award management or document management systems.

How to apply:

To apply, please email your CV to kthinkohkaew@pactworld.org