Administration and Communication Assistant

Day to day management of an office with a small, vibrant and friendly team of 5 persons in Brussels.
The main tasks of the Administration and Communication Assistant are:

Communication:

•  Draft statements, press releases and articles
•  Information gathering and writing of internal e-bulletin (+/- weekly) and EU-Report (3-4 times per year)
•  Power Point presentations
•  Working with graphic designers regarding design of brochures, programmes and other communication material
•  Coordinate the CEWEP Communication Working Group

Events:

•  Organisation of Congresses (every 2 years): From selecting and working closely with the venue, processing registrations and invoicing, ensuring that the technical equipment is ordered and that the congress itself runs smoothly
•  Organisation of workshops, panel discussions and dinner/ lunch debates in the European Parliament
•  Organise technical visits to Waste-to-Energy Plants: Contact plant, arrange transport, draft schedule, send out invitation, process registrations and send confirmations

Meetings:

•  External meetings (2-3 times per year): Arranging venue, draft invitation
•  Internal meetings (6-8 times per year): Ordering supplies (including lunch), laying the meeting table, making tea and coffee, etc.
•  Travel arrangements: Making travel arrangements for the team (booking hotels and flights)
•  Write minutes of the CEWEP General Assembly and Presidency meetings
•  Attend meetings on CEWEP’s behalf and report back to the Managing Director

Administration:

•  Working with suppliers and tech nicians to ensure that all the materials necessary for the activities of CEWEP office to work efficiently are available.
•  Accounting (incl. processing membership invoices)
•  Human Resources related work
•  Keep CEWEP’s databases up-to date
•  Website: Use the content management system to up-load items onto the CEWEP website (news, press releases etc.)

Skills needed:

•  Excellent organisation skills
•  Ability to multi-task and to prioritise
•  A team player that can also work autonomously
•  Creative and adaptable
•  English mother tongue or equivalent, fluent French (German an asset, although not obligatory)
•  Good computer skills (Microsoft Word, Excel, PowerPoint and Outlook)
•  Working knowledge of the European Institutions

Starting Date: 15th October 2014, CEWEP office in Brussels, Boulevard Clovis 12A

To apply:
Qualified candidates should submit via e-mail a max. one-page cover letter and a short CV (in English) to Ms Siân Davies at applications@cewep.eu by 15st September 2014.

Please mention in the title of your application “Application Administration and Communication Assistant at CEWEP”.

CEWEP is the umbrella association of the owners and operators of Waste-to-Energy plants (waste incineration with energy recovery) across Europe. They thermally treat household and similar waste that remains after waste prevention, reuse and recycling by generating energy from it. This is how they replace fossil fuels, such as coal, gas and oil, used by conventional power plants. At the same time Waste-to-Energy plants help to reduce Greenhouse gas emissions by diverting waste from landfills.
Waste-to-Energy: creating reliable, cost-effective, local energy from waste, which is not feasible for recycling.