Senior Subcontract Administrator

ICF International is currently seeking a Sr. Subcontract Administrator, to work within our Procurement & Subcontracts group. The Sr. Subcontracts Administrator; will assists in moderately complex, and routine subcontract administration functions to include review and negotiation of Nondisclosure Agreements, Teaming Agreements, subcontracts, consulting agreements, and other contractually related documents.

Key Responsibilities:

• Ensures timely processing of subcontract requisitions through processing or preparations of Request for Quotes (RFQ), and/or Request for Proposals (RFP). To include verification of accuracy and completeness of proposal packages. May need to coordinate with other divisions to clarify and ensure that all necessary data has been included in the solicitation.
• Receives subcontractors' responses to RFQ/RFP and determines each subcontractor's ability to meet Company and Procurement requirements. To include preparation of justifications, price/cost analysis, and negotiation memorandums.
• Prepares, negotiates and issues subcontract documents and amendments, including identification and inclusion of flow down requirements from the prime contract commensurate with delegated procurement authority.
• Prepares reports and contractual correspondence for project manager, contracts group, small business liaison office, and clients.
• Establishes and maintains accurate tracking records tailored to each subcontract.
• Maintains and updates subcontractors' files for internal and external audits by applying ICF’s values, best practices, policies and procedures.
• Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage.
• Attend and serve as Subcontract representative at program and project meetings. Interface with other divisions including, but not limited to, Sales, Capture / Business Development, Accounting, Contracts, Pricing, Program Control, Program Support and Senior Management teams. Can also include Procurement and Subcontracts related training and or seminars.

Qualifications

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Basic Skills:

• 9+ years experience with cradle-to-grave International, Federal and/or State Government subcontract administration
• USAID experience
• Advanced knowledge of relevant laws, regulations, terms, conditions, and policies governing assigned contracts, including FAR, DFAR, and CAS

Preferred Skills:

• Bachelors Degree
• Knowledge of Deltek Costpoint
• Knowledge of Selectica or other Contracts Mgmt related SW is a plus
• Knowledge of CPSR requirements is a plus
• Masters Degree in Business or other related field
• Familiarity with Small Business Reporting and ESRS is a plus

Professional Skills:

• Excellent verbal, interpersonal and written communication skills
• Strong analytical, problem-solving, organizational, critical thinking and decision making capabilities
• Team player with the ability to work in a fast-paced high volume environment
• Ability to multi-task in a fast-paced environment
• Demonstrated outstanding level of professionalism in providing administrative support, including ability to exercise good judgment, discretion, tact, and diplomacy
• Sound business ethics, including the protection of proprietary and confidential information
• Ability to apply detailed knowledge of organizational procedures to make independent decisions and serve as a credible resource for a senior management team
• Ability to work with all levels of internal staff, as well as internal/external clients and subcontractors
• Excellent problem solving skills with ability to analyze situations, identify existing or potential problems and recommend solutions
• Strong oral and written communication skills
• Superior interpersonal skills including courtesy, professionalism, and a cooperative attitude
• Proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
• Ability to be flexible to handle multiple priorities and to work limited overtime as necessary

ICF offers an excellent benefits package, an award winning talent development program, and fosters a highly skilled, energized and empowered workforce.

ICF International is an Equal Opportunity and Affirmative Action Employer - M/F/D/V

For a listing of other career opportunities at ICF, please visit our Career Center at www.icfi.com/careers/