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Resource Management Officer

5:59:00 PM

Classification : Official, Grade UG

Type of Appointment : Special short-term

Reference Code : CFCV2012/14(O)-EXT

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This is a request for CVs/expression of interest for the position of Resource Management Officer. IOM is looking for qualified personnel in the field of Administration and Finance for its operations worldwide, in particular in the Middle East region. Fluency in English and Arabic essential.

Applications from qualified female candidates are especially encouraged.

Salary ranging from USD 7,000 - 10,000 per month as granted in the United Nations Common System, depending on the category of hardship/ duty stations. The recruitment/ appointment entitlements are subject to funding availability/confirmation.

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Context:

Under the direct supervision of the Chief of Mission (CoM) and in coordination with relevant units at Headquarters (HQ)/ Geneva, the Administrative Centres in Manila and Panama and the respective Regional Office, the Resource Management Officer (RMO) is responsible and accountable for coordinating the budgetary, financial, human resources and administrative functions of the Mission and its sub-offices.

Core Functions/ Responsibilities:

  1. Monitor and oversee the financial management for all activities in the Mission including the oversight of financial expenditure and accountability; undertake financial analysis of projects in the Mission.

  2. Prepare donor financial reports in accordance with IOM regulations and established procedures.

  3. Forecast cash flows according to activities in the Mission and ensure daily control of funds disbursed; ensure funding is received in accordance with donor agreements.

  4. Prepare annual budget for the Mission, monitor budget control and analyze variances between budget and actual expenditures, and assist in the preparation of budgets for new programmes.

  5. Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.

  6. Make recommendations on procedural improvements and assist in training local staff in the relevant areas of administration and finance.

  7. Assist in the supervision of the Mission's administrative functions, including recruitment, retention, promotion, separation, and other related activities, in accordance with the Organization's policies and procedures.

  8. Liaise with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.

  9. Liaise with relevant units at HQs, relevant Administrative Centre and Regional Office with regard to the financial and administrative activities of the Mission and report regularly.

  10. Coordinate with the security of the facilities and personnel, training of security staff and coordination with the UN security cells; ensure that all reasonable measures are taken in regards to security of the office premises and equipment.

Technical Competencies:

• effectively applies knowledge of relevant financial discipline

• develops / follows internal control procedures to prevent fraud and mismanagement

• ensures application of institutional financial policies and guidelines

• advocates incorporation of financial considerations into processes and procedures; effectively applies knowledge of multiple financial disciplines to monitor and manage the work of staff

• effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes

• delivers Human Resources solutions customized to the needs of IOM

• anticipates and understands internal and external issues and opportunities that may impact the human resources landscape of IOM

• adapts best Human Resources practices to the requirements of IOM to facilitate the achievement of strategic objectives

Qualifications and Experience:

• completed advanced University degree from an accredited academic institution preferably in Accounting/Business Administration with a preferred certification as chartered accountant or certified public accountant

• five years (or seven years for holders of a Bachelor’s degree) in finance, accounting, budgeting and business administration

• good knowledge of human resource management

• experience in liaising with governmental and diplomatic authorities as well as with international institutions

• high level of computer literacy, in particular experience in computerized accounting systems and software; knowledge of IPSAS and SAP a distinct advantage • knowledge of IOM accounting systems, software and procedures a distinct advantage

Languages

Thorough knowledge of English and Arabic.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by July 06, 2012 at the latest, referring to this advertisement.

For further information, please refer to: http://www.iom.int/jahia/Jahia/pid/165

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

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