Administration Coordinator Shanghai, China

Context/Scope:
	Dimensions:
	a)     Financial
	b)    Market Complexity		Shanghai
	c)     Leadership Responsibilities
	Purpose of Role		This role will support office administration Manager to manage all company events. Help to manage budget and seeking more effective way to manage the events and to be a central main point  among PA/admin team of company wider events/workshops
	Top 3-5 Accountabilities		Key outputs -       Support all companywide events and if any GC workshops or AP workshops happened in Shanghai (ie. Company annual event, CNY party, happy hour, DLPP, DCDP, Family day) -       Welfare committee which include - whole year plan execution - budget control - Regional office coordination(HK/BJ/CD/GZ/SZ) - Family/BBS Wall - All other events lead by Welfare committee -       Event centralize management so we could make sure we have cost control  -       Visa coordinator for all travelers who without PA support -       Support local hire employees to renew work visa -       Manage HRG monthly expense and PO arrangement which include DCL/DSL/CWS -       Vendor management(which include HRG, Visa Agency, PR agency, hotel) -       Projects follow up - work closely with IS for meeting room system problems - work with Procurement on HRG complains and improvements -       All other administrative tasks and co-ordinate among PA/Admin team as requested
	Qualifications and Experience Required		-          Experience in a administration or eventorganization and coordination preferred -          Experience in hotel hospitality/Catering Service is preferred -          Good English both in written and oral -          Good execution  -          Good communication skill -          Highly details oriented and proactive -          Good interpersonal skill with quick response   PERSONAL CAPABILITIES Ideas Authentic. Strive for delivering great performance. Creative and innovative in finding solutions. Ability to use formal and informal channels to overcome obstacles and achieve goals. Demonstrate leadership capabilities. Emotional Energy Have humanity and willingness to receive, seek feedback and act on development actions/plan. Posses high EQ. Responds positively to direction and shows energy in delivering what is expected. Flexible to work as required delivering results. Controls negative emotion to focus on end results. Anticipates and avoids future problems. Edge Operates in a determined fashion to achieve goals. Makes objective decisions and generally pushes these in the face of disagreement or criticism. Independent. Living the Values Shows an interest in consumers, customers and brands. Gains respect and trust from others Proud of what they and their team stand for, helps others to share this sense of pride. Connect to Diageo Purpose. People Performance Is interested in own impact on others and has a growing ability to vary their personal style. Is accepting of the need for personal change and is able to adapt to meet new challenges. Has sound interpersonal skills and is influential with their peer group and usual contacts. Supports the development of others as required by their role and in response to requests for help.

Administration CoordinatorShanghai, China