Finance Assistant NonviolentPeaceforce Cotabato City, Philippines
Dept/Field Office: Main Office, Cotabato City, Philippines
Reports To: Finance Officer
Staff Supervised: None
Purpose: Assist the Finance Officer in ensuring that Finance Unit is updated in its task of monitoring all financial transactions of NP Philippines through daily recording in the QB system, systematic filing of documents and timely generation of financial reports for use of Management.
Key tasks and responsibilities
Daily Tasks
• Reviews and prepares cash and cheque payment vouchers to ensure completeness of documentation required;
• Assists the Finance Officer (FO) in monitoring and releasing of all cash advances to staff and field offices;
• Ensures implementation of finance policies and procedures based on established NP Philippines rules and guidelines to ensure effective project implementation;
• Ensures daily encoding of transaction/vouchers in the QuickBooks;
• Keeps and maintains finance files and documents in proper order and in secured place;
Monthly Tasks
• Assists FO in the preparation of NP-Philippines Financial Reports (for submission to NP Brussels, USA and Donors);
• Prepares payment schedules of SSS, Philhealth and Pag-ibig, withholding taxes and staff’s salary deduction for the personal payables on telephone calls;
• Assists the FO in reviewing liquidations submitted by the field offices and the Main Office;
• Ensures follow ups of field offices‘ monthly budgets and liquidations;
• Assists the FO in the preparation of monthly and weekly budget forecast that will be submitted to the Management Team;
• Updates cash advances ledger of field offices, Liaison office and Main office;
• Posts transactions every month and produce cash disbursement book, cash receipts book, journal book and subsidiary ledgers for cash advances, travel advances, telephone and salary advances;
• Generates monthly reports for FO’s review.
Duties applicable to all staff
• Assists in audit ( external and internal ) preparations;
• Performs other duties as may be required by the Finance Manager and Finance Officer.
Person Specification
EDUCATION & TRAINING
REQUIRED
University degree in related field (Accountancy, Banking,)
WORK EXPERIENCE
PREFERRED
Minimum 1 year relevant work experience
NGO/humanitarian work
Trainings related to Bookkeeping, Financial Management
KNOWLEDGE & SKILLS
PREFERRED
Knowledge in Financial Management, Bookkeeping
Skills in computer softwares e.g. MS Office operation, Accounting software
PERSONAL QUALITIES
PREFERRED
Personal/emotional maturity
Flexibility
Team Player
Remains effective & focused under volatile, stressful situations
Job Email id: HRM-NPP(at)nonviolentpeaceforce.org
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