IGAD JOBS SEP 2012

Introduction

Intergovernmental Authority on Development, a Regional Economic Community of the African Union, has received some assistance from the USAID and other development partners towards the development and implementation of the Drought Disaster Resilience and initiative. As part of the agenda for establishing the coordinating mechanism for the initiative - the Drought Resilience and Sustainability Platform, IGAD will apply part of the funds towards strengthening institutional development and capacity building efforts to ensure that the requisite skills and support structures are in place that IGAD will play its expected role in providing leadership to the initiative. The purpose of this advert is to invite skilled personnel from the IGAD region who ably satisfy the attached criteria and competences to apply for the available posts that are expected to contribute substantially to the Drought resilience agenda in the region." It is important to note that IGAD is a equal opportunity employer and women and young candidates are especially encouraged to apply. Canvassing will lead to a disqualification without further reference to the applicant.

Position Title: Senior Internal Auditor
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Head Internal Audit
Deadline: September 25, 2012

I. Overall Purpose

Advise management on the compliance with the internal controls existing and any changes that may be required to enhance accountability, transparency, effectiveness and efficiency of IGAD and IGAD Specialized institutions.

Carry out regular risk assessments of the organizational strategies and operational plans and ensure compliance with best practices in mitigating the assessed risks. Make recommendations to management and the Chief Internal Auditor on how to improve systems and processes in the organization with a view of improving efficiency and effectiveness of delivery of the key mandates and objectives of the organization. Assist the Head Internal Auditor in making audit plans and their implementation for all the operational areas of IGAD including satellite stations. Provide independent and objective assurance and consulting services designed to add value and improve IGAD‟s operations and performance.

II. Core Duties and Responsibilities

1. Overall implementation of the Audit Plans designed agreed with the Chief Internal Auditor (CIA/Head of Audit at IGAD) in accordance with the auditing standards and as per audit manual procedures,
2. Carry out quarterly reviews of the planned audit areas (financial, strategic plans and program activities) Evaluate the adequacy and effectiveness of the management controls over those operations.
3. Evaluate whether different divisions and satellite and specialized institutions are performing their planning, accountability, risk management and control activities in compliance with applicable policies and procedures in a manner that is consistent with the IGAD’S mission and regulatory frameworks.
4. Assist/participate in the preparation of annual audit plan including risk based audit programs and in consultation with head of Internal Audit and respective divisions and offices.
5. Engagement of the auditees and ensuring proper communication of audit observations and attendant risks.
6. Make Reports quarterly on audit assignments to the CIA and ensuring proper closure of audit assignments on a quarterly basis.
7. Conduct periodic internal audit of IGAD’s systems, policies, processes and procedures.
8. Carry out special investigations and any other assignments as required by management and or Audit Committee of the Council.
9. Coordinate and liaise with external auditors during the annual audit

III. Minimum Qualifications and Experience

a. At least a Bachelor’s Degree in Finance, Accounting or other relevant field.
b. A professional qualification: CPA, ACCA, CIA, CISA or equivalent is a must (minimum level 2 qualifications are required).
c. At least 8 years of audit experience in a busy environment in a member state public sector, regional and/or international organization or a private sector or civil society setting
d. Computer literacy and especially familiarity with common accounting and auditing software
e. Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
f. Demonstrated ability to make recommendations and use independent judgment;
g. Ability to interact and collaborate with professionals at all levels within and external to the organization;
h. Excellent written and oral communication skills including the ability to communicate and generate reports effectively
i. Experience in at least two IGAD member states will be an added advantage
j. Proficiency in English is a must and French will be added advantage

IV How to Apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1204. Senior Internal Auditor

JOB DESCRIPTION

Position Title: Technical Editor
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Director Administration and Finance

I. Job Summary

Under the overall supervision of the Program Manager Information documentation the technical editor shall oversee publication production, including artwork, layout, computer typesetting, and printing, ensuring adherence to deadlines and budget requirements. Confer with management and editorial staff members regarding placement and emphasis of developing news stories. Assign topics, events and stories to individual writers or reporters for coverage. Monitor news-gathering operations to ensure utilization of all news sources, such as press releases, telephone contacts, radio, television, wire services, and other reporters.

II. Core Duties and Responsibilities

a. Read copy or proof, or prepare, rewrite and edit copy to improve quality and readability, or supervise or cause others to undertake this function;
b. Read, evaluate and edit manuscripts or other materials submitted for publication and confer with authors regarding changes in content, style or organization, or publication;
c. Plan the contents of publications according to the publication's style, editorial policy, and publishing requirements;
d. In collaboration with the communication of expert and others verify facts, dates, and statistics, using standard reference sources;
e. Review and approve proofs submitted by composing room prior to publication production.
f. In collaboration with the communication of expert and others allocate print space for story text, photos, and illustrations according to space parameters and copy significance, using knowledge of layout principles;
g. In collaboration with the communication of expert and others develop story or content ideas, considering reader or audience appeal;
h. Make manuscript acceptance or revision recommendations to publishers;
i. In collaboration with the communication of expert and others select local, state, national, and international news items received from wire services, based on assessment of items' significance and interest value;
j. In collaboration with the communication of expert and others arrange for copyright permissions;
k. Read material to determine index items and arrange them alphabetically or topically, indicating page or chapter location;

III. Minimum Qualifications and Experience

• At least a Masters degree in editing and / or related qualifications in Communication, Journalism and or any other relevant field
• At least 10 years experience as an editor or in a relevant field
• Proven knowledge of the structure and content of written documents
• Verifiable knowledge of media production, communication, and dissemination techniques and methods.
• Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules

IV. Key Skills and Competencies

• Proven record of Reading and Comprehension skills
• Effective Communication and writing skills
• Active Listening and critical thinking skills
• Time management judgment and decision making skills
• ability to read and understand information and ideas presented in writing
• Ability to communicate information and ideas in writing so others will understand
• Attention to details and flexibility
• Creative thinking ability
• Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
• Demonstrated ability to make recommendations and use independent judgment;
• Ability to interact and collaborate with professionals at all levels within and external to the organization;
• Excellent written and oral communication skills including the ability to communicate and generate reports
• Experience in at least two IGAD member states will be an added advantage

V. How to apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

with copy to abdullahi.busuri@igad.int

2. In the Subject line, please write: Ref: HR1212 Technical Editor

Position Title: Knowledge and Information Management Expert
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Program Manager, Information and Documentation

I. Job Summary

Under the overall supervision of the PM Information documentation the knowledge and information management officer will oversee the overall management of knowledge and information management for data entry, data output and training. The incumbent will lead and manage a team responsible for developing, implementing, monitoring, and continuously improving systems, reporting mechanisms, and data infrastructure to support IGAD’s advancement and its initiatives and operations as they relate to information data base and disseminations. The Knowledge and information officer will create an organizational culture and develop a technological infrastructure that encourages the sharing of knowledge. He/she is responsible for promoting and utilizing IGAD’S knowledge assets. Assess how information will be disseminated in a smooth and systematized process.

II. Core Duties and Responsibilities

a. E-Based services

• Develop knowledge management strategy, and provide leadership
• Initiate and develop projects related knowledge management functions including the web-site, portal, discussion groups, production of journals and visibility materials among others
• Promote knowledge sharing among IGAD HQ, IGAD specialized institutions, member states, partners and programme beneficiaries through its operational business processes, strengthening links; between knowledge sharing and information systems, and improving integration of information systems;
• Participate in periodic reporting and event management including planning, resourcing and communication strategies;

b. Data Analysis, Monitoring, Auditing and Security

• Develop procedures to ensure the integrity and security of database information
• Develop data quality statistics and track performance over time
• Use statistical and data analysis to sample and test existing databases, determine error rates, establish minimum quality standards, and summarize and effectively present information.
• Develop development partner and implementing partner prospect lists and analyze current donor prospect lists for cultivation and solicitation.

c. Reporting and Documentation

• Identify, develop and implement procedures, training and documentation for database software. (System documentation and training materials for all supported applications, including user manuals or reference guides, and accurate recording of all relevant information).
• Provide means of updating users when new policies and procedures are developed
• Generate reports, lists, mailing labels, merge files and other information needed by staff. Make improvements to the software system and departmental reports on an ongoing basis.
• Develop policy and performance standards to ensure consistency across the various data and knowledge sources across IGAD
• Measure the efficacy of knowledge management strategies and explore ways to
Improve them
• Develop internal processes and manage a team to ensure data in the knowledge
system is accurate, consistent and up-to-date
• Train support staff, student workers, administrative staff and temporary workers in the use of the software, other computer systems and office systems
• Source equipment, supplies, software and related items, which requires knowledge and selection of appropriate purchasing procedures, related paperwork, vendors, and maintaining detailed hardware, software, license agreements, and other information management
• Perform other duties as assigned

III. Minimum Qualifications and Experience

• At least a Master degree in knowledge Management – with candidates with PhD having an advantage
• Additional qualifications in Information and Communication Technology (ICT) or related field will be an added advantage
• Extensive relevant experience of 10 years in knowledge Management including database and related technologies or an equivalent business process design expertise in CRM; SQL and MS Access; and statistical packages

1. Key Skills and Competencies
• Proven ability to conceptualize, develop, implement and review complex systems and applications;
• Ability to work as part of a multi-disciplinary team and provide leadership and direction to others;
• Ability to analyze and review operational procedures, identify problem areas and optimize performance through procedural changes.
• Strong communication, relationship and people management skills
• Professionalism, personal initiative and good judgment
• High level organizational skills, attention to detail and the ability to prioritize, meet
• Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
• Demonstrated ability to make recommendations and use independent judgment;
• Ability to interact and collaborate with professionals at all levels within and external to the organization;
• Excellent written and oral communication skills including the ability to communicate and generate reports
• Experience in at least two IGAD Member States will be an added advantage
• Proficiency in English and French will be a definite advantage

IV. How to apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

with copy to abdullahi.busuri@igad.int

2. In the Subject line, please write: Ref: HR121 Knowledge and Information Management Expert

Position Title: Senior Communication Officer
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Program Manager Information Documentation

I. Job Summary

Under the overall supervision of the PM Information Documentation the Communication officer will be responsible to scale up IGAD’s impact through communication and advocacy. The communications Officer is responsible for setting annual communication targets and contributing to, and monitoring their implementation. In particular, s/he will produce and disseminate materials for communicating information about IGAD and its activities and Programs; coordinate the content of the IGAD website and the production of a quarterly newsletter; and maintain an updated database of contacts and an effective communication system within the Secretariat.

II. Core Duties and Responsibilities

1. Develop and maintain a suite of materials using diverse media to effectively communicate IGAD’s mission, vision and main messages to key global audiences and stakeholders including IGAD member States UN agencies, donors;
2. Contribute to the development and implementation of a plan to successfully promote IGAD’s organizational development and capacity building activities ;
3. Package and disseminate IGAD’s standards, reports, case studies, tools and other materials to maximize their use;
4. Coordinate the production of IGAD’s quarterly newsletter and other general updates according to the communication and advocacy objectives;
5. Gather information (including interviews) with IGAD MS, partners and beneficiaries;
6. Establish translation guidelines and monitor their implementation;
7. Identify key materials and manage their translation in languages relevant to the main countries of operation;
8. Maintain an updated database and internal communication system;
9. Work collaboratively and develop other appropriate approaches towards the achievement of IGAD’s strategic targets;
10. Coordinate advocacy and communication activities with Member States ;
11. Participation in the development and maintenance of the IGAD intranet
12. Participate in the management of the IGAD portal and website and ensure IGAD’s presence on the World Wide Web;
13. Monitor the implementation of content and style guidelines;
14. Ensure that structure meets the needs of users and page managers;
15. Perform any other related duties as assigned

III. Minimum Qualifications and Experience

1. At least an advanced university degree in communication or equivalent professional qualification in the field of communication, journalism, public relation or any other related field;
2. At least five years experience in communications, information-based work, or advocacy-related communication;
3. Evidence of good and quality writing and editing ability;
4. Experience in editing and proofreading corporate communication documents for public dissemination;
5. Familiarity with relevant information technology, including website content management experience.
6. Computer literate skilled and confident user of office applications such as MS
a. Word, Excel, PowerPoint, e-mail and calendar applications.

IV. Key Skills and Competencies

1. Good written and oral communication skills,
2. Demonstrated ability to work effectively with stakeholders from various institutional Arrangements;
3. Ability to deal with discretion on sensitive issues and to respond positively to challenges;
4. Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
5. Ability to maintain, nurture and develop existing and new media contacts;
6. Ability to analyze complex information from different sources and to synthesize into coherent briefs and communication documents;
7. Proactive approach to meeting deadlines and delivering results with limited supervision;
8. Flexibility, creativity and effectiveness in working collaboratively in a multicultural team;
9. Demonstrated ability to make recommendations and use independent judgment;
10. Ability to interact and collaborate with professionals at all levels within and external to the organization;
11. Excellent written and oral communication skills;
12. Ability to communicate and generate reports
13. Experience in at least two IGAD member states will be an added advantage
14. Proficiency in English and French will be a definite advantage

How to apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1210 Communications Officer

Position Title: Accountant
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Director Administration and Finance

I. Job Summary:

Oversee the proper processing of office related financial transactions; as well as maintenance of records. Ensure accurate recording and reporting of financial information. Produce financial statements, analyze financial information and provide advice on financial matters. Establish and maintain effective accounting records and preparation of financial statements and ensuring compliance with IGAD internal control systems.

II. Description of the Post Financial Transactions

a. Ensuring the preparation of accounting records like Payment vouchers, journals etc to be able to prepare appropriate financial statements.
b. Liaise with IGAD headquarters finance team in retiring advances and accounting for advances of funds in accordance with the laid down procedures
c. Verify the correct application of contract and grant award procedures
d. Verify the existence of adequate and reliable supporting documents for commitments, payments and any recoveries
e. Verify the contractual and financial details of each invoice payment request and interim or final itemized statement of account
f. Prepare payroll, update lists of staff and their pay
g. Manage fixed assets records and update the register
h. Prepare statutory payments
i. Prepare budgets for the office and coordinating with head office during the Budget cycle process
j. Handle administrative matters regarding performance and appraisal and office logistics and operations

III. Reporting

a. Prepare timely and accurate quarterly financial reports
b. Participate in periodic financial reviews as appropriate.
b. Perform other related duties

IV. Minimum Requirements

a. Bachelor’s Degree in finance with accounting major,
b. A professional qualification a must (minimum level 2 for ACCA or III for CPA)
c. Computer Literacy a must and especially accounting software and spreadsheets as well as other complimentary packages
d. Work experience of not less than 3 years is required and preferably from a donor funded environment
e. Other requirements
f. Ability to work well with others under deadline situations and respond to changes in priorities
g. Good written and verbal communication skills and strong organizational skills
h. Ability to work independently, take initiative, set priorities
i. Person of Integrity with good background and references

V. How to apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1207. Accountant

Position Title: Procurement Expert/Officer
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Director Administration & Finance

I. Job Summary

Under the overall guidance of the Director of Administration and Finance the Procurement officer deals with the planning and purchase of supplies and equipment. The incumbent uses his independent judgment and initiative in the preparation and review of specifications, the receipt of bids or quotations, and the checking of bills, invoices against orders. Prepares contract specifications, develops and manages appropriate procurement strategies to provide value for money on a wide variety of Works, Services and Supplies contracts to support IGAD‟s objectives.

II. Core Duties and Responsibilities

a. Develop and implement procurement policy and strategy, co-ordinate procurement practices and optimize the use of funds;
b. Set up the typical procurement process flow and system that will ensure efficiency and effectiveness of procurements
c. Liaise with and assist officials of all divisions in the secretariat to determine purchasing needs and specifications; Generate purchase reports as required.
d. Use the information in (c) above to develop and implement quarterly, half yearly and annual procurement plans for IGAD and manage and control the procurement budget;
e. Institutionalize the use of the approved procurement procedures and policy in IGAD and IGAD specialized institutions
f. Ensure that internal controls, policies and procedures related to procurements are complied with;
g. Liaise closely with the Finance section to integrate a purchase order processing (procurement) module in the existing Financial accounting (SUNSYTEM) system to automate procurement orders and payments system links; identify the most suitable supplier from the pre-qualified suppliers;
h. Participate in the development and production of tender documents;
i. Participate in receiving, examining and processing requisitions; preparing bid specifications and other necessary documents related to the purchase of supplies, materials and equipment; locating source of supply, and place orders with appropriate bidder(s);
j. Act as Secretary for the Procurement Committee in charge of evaluating and awarding contracts and orders;
k. Develop and maintain a data base of vendors / suppliers and set up a prequalification list of service providers for IGAD for all key goods and services
l. Follow up vendor queries and ; keep key information on new products (reference prices, vendor reference checks, market information and new technologies) and market conditions and procurement trends(e.g. e-procurement);
m. Collect and collate information/statistics in preparation for negotiations and renewal thereof of service contracts for services and any equipment and machinery;
n. Assists in the supervision and training of assistant procurement offers/purchasers and procurement teams in specialized institutions of IGAD;
o. Perform related work as required.

III. Minimum Qualifications and Experience

a. At least Bachelor’s degree in procurement, supplies management, purchasing, Finance or related qualifications with part professional qualifications in procurement like CIP
b. Additional qualifications in business administration, marketing or related field will be an added advantage
c. Possession of a Professional procurement qualification, such as C.I.P.S
d. At least ten years procurement and administration experience in a similar position required.
e. Knowledge of and experience in vendor management, market analysis, competitive analysis IT literacy: adequate knowledge of Word, Excel and PowerPoint

IV. Key Skills and Competencies

a. Strong organization and planning analytical and negotiation skills
b. Good communication skills and keen attention to detail
c. High level of Integrity for the position is required
d. Ability to work with deadlines, schedules and with minimal supervision
e. Computer literacy and especially familiarity with common accounting and spreadsheet software
f. Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
g. Demonstrated ability to make recommendations and use independent judgment;
h. Ability to interact and collaborate with professionals at all levels within and external to the organization;
i. Excellent written and oral communication skills including the ability to communicate and generate reports
j. Experience in at least one or two IGAD member states will be an added advantage
k. Proficiency in English is a must and French will be an added advantage

V. How to Apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1208. Procurement Expert/Officer

Position Title: Technical Assistant to the Executive Secretary
Job Group: Professional
Duty Station: IGAD Secretariat, Djibouti
Accountable to: Executive Secretary
Deadline:

I. Job Summary

Under the overall guidance of the Executive Secretary the Technical Assistant of the Executive Secretary will be responsible for managing the Executive Office. He/she manages and coordinates the Executive Secretary’s workflow, schedule, and communication with senior staff, donors, partners and other Stake holders. The Executive Assistant shall bring an entrepreneurial spirit and enthusiasm to work in a cross-functional, fluid environment to help the Secretariat

II. Core Duties and Responsibilities

1. Ensure the effective day-to-day functioning of the office of the ES;
2. Plan and design the Executive Secretary’s long-range calendar, which includes Policy Organ meetings, donor meetings, conferences, Satellite office visits;
3. Be responsible for ES daily schedule and communicate all details with relevant stakeholders to ensure effective time management and workflow;
4. Prepare agendas and materials for Executive Secretary’s daily meetings
5. Arrange Executive Secretary’s global and domestic trip itineraries;
6. Coordinate ES correspondence, which includes liaising with colleagues on messages, drafting remarks, and preparing documents for his review;
7. Create and manage the Executive Office budget, which includes meetings and global leadership management activities;
8. Help plan and event manage Policy organ and other meetings;
9. Assist with all administration, logistics, reporting, and communication with the Policy Organ meetings;
10. Plan and event manage periodic leadership team meetings;
11. Coordinate regular communication between satellite offices and headquarters
12. Manage short-term projects assigned on an ad hoc basis;
13. Plan and mange regular management and staff meetings;
14. Perform any other related work as assigned.

III. Minimum Qualifications and Experience

• BA degree/equivalent experience in a relevant field
• Postgraduate qualifications a definite advantage,
• Experience with an international organization,
• A minimum of 10 years of relevant work experience in similar positions support the executive,
• Experience in scheduling meetings, preparing and disseminating related communications, coordinating complex travel arrangements,

IV. Key Skills and Competencies

• Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
• Demonstrated ability to make recommendations and use independent judgment;
• Ability to interact and collaborate with professionals at all levels within and external to the organization;
• Excellent written and oral communication skills;
• Proficiency in Microsoft office, Word, PowerPoint, Excel, and in web/internet search engines and tools, familiarity with Social Media tools;
• Proficiency in the English and French language

V. How to apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1206. Technical Assistant to the Executive secretary

Position Title: Human Resource Officer
Job Group: Professional
Duty Station: IGAD Secretariat Djibouti
Accountable to: Human Resources and Administration Officer
Deadline: September 25, 2012

I. Job Summary

Under the general guidance of the Human resources and Administration officer The HR officer will Support human resources processes by administering tests; scheduling appointments; conducting orientation; maintaining records and information of staff.

II. Core Duties and Responsibilities

• Maintains quality service by following organization standards.
• Contributes to team effort by accomplishing related results as needed.
• Maintains employee information by entering and updating employment and status-change data in the HRA software system.
• Provides support for any administrative routine matters like maintaining equipment and supplies for cleaning and related jobs
• Manages the attendance and overtime sheets support processes and ensures that appropriate controls regarding these processes are maintained
• Participate in human resources assessment including performance assessment
• Schedules examinations by coordinating appointments.
• Substantiates applicants' skills by administering and scoring tests.
• Conduct orientation processes for new staff.
• Submits employee data reports by assembling, preparing, and analyzing data.

III. Minimum Qualifications and Experience:

• At least a Degree in Human Resource Management or relevant fields including Public Administration, Business Administration, or Human Resources management as added advantage;
• At least 5 years of human resource management experience in a busy environment in a member state public sector, regional and/or international organization or a private sector or civil society setting,
• Computer literacy and especially familiarity with common human resource management software
• Ability to work under pressure, remaining flexible, proactive, resourceful and efficient with a high level of professionalism and confidentiality is crucial;
• Demonstrated ability to make recommendations and use independent judgment;
• Ability to interact and collaborate with professionals at all levels within and external to the organization;
• Excellent written and oral communication skills including the ability to communicate and generate reports
• Experience in at least two IGAD member states will be an added advantage
• Proficiency in English and French will be a definite advantage

IV. Key Skills and Competencies:

• Good communication, presentation, and analysis skills;
• Proactive and self motivated
• Good Reporting writing Skills,
• Excellent interpersonal skills
• Ability to handle pressure and work with minimum supervision
• Team player and dependable
• Computer literacy is essential

V. How to Apply

1. Send your Applications to the Following Addresses:
Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

2. In the Subject line, please write: Ref: HR1205. Human Resources and Administration Officer

Head, Transnational Organized Crime Pillar

Dead Line for Application: September 14, 2012
Position title: Head, Transnational Organized Crime Pillar
Duty Station: Addis Ababa
Organizational Unit: IGAD Security Sector Program (ISSP)

Duties and Responsibilities:

Under the overall guidance of the Head of IGAD Security Sector Program (ISSP), the Head of Transnational Organized Crime Pillar will be responsible for the overall objective of containing the intensity and impact of transnational organized crime on IGAD Member States. This include managing the activities of the Pillar by initiating and planning different projects, coordinating research and organizing workshops, designing policies and seek to enhance the building of institutional infrastructure for regional coordination mechanisms for combating organized crime. He/She shall:

• Assist the ISSP head in formulating, policies and programs and in monitoring the implementation of programs relating to transnational organized crime for implementation at the IGAD regional level.
• Follow-up, monitor and report on important activities on transnational organized crimes and crime and mainstream money laundering, illicit flow of small arms and light weapons, human trafficking, trafficking in narcotic drugs and psychotropic substances, cyber crime and intellectual property related crimes control and crime prevention into the programs at the ISSP;
• Analyze policies and strategies for strengthening IGAD member states to cooperation and to combat transnational organized and crime prevention;
• Promote IGAD and International regional cooperation in collaboration with States, communities and other inter-governmental organizations, particularly in implementing the IGAD Plan of Action on Transnational organized crime in IGAD region;
• Facilitate the assessment of the over-all Transnational organized crimes control situation on the Continent, including the needs of law enforcement authorities and institutions implementing transnational organized crimes reduction programs, and compile and distribute policy directives on a six-monthly basis aimed at reducing and eventually stop the transnational organized crimes;
• Prepare meetings in relation to the implementation of the Plan of Action on transnational organized crimes as well as the Conference of the law enforcement agencies in charge of transnational organized crimes;
• Produce and submit reports on transnational organized crimes and crime prevention and specific missions;
• Coordinate with other UN Agencies, NGOs and CSOs on transnational organized crimes and crime prevention issues
• Facilitate the research, conceptualization, drafting and reviewing of transnational organized crimes action plans for the IGAD secretariat;
• Research, design and draft model national transnational organized crimes control programs to be made available on the ISSP web-site, which would include addressing the links between transnational organized crimes and development, as well as relevant information on cost-effective projects for the training of law enforcement agency personnel, on transnational organized crimes awareness and preventive education, and on training of transnational organized crimes reduction;
• Facilitate and coordinate the implementation of the UN and AU Declaration and Plan of Action; and
• Perform any other duties as assigned by the ISSP Head and IGAD Secretariat.

Minimum Qualifications:

Education & work Experience:

• A Masters Degree in relevant Social Science, Law and Political Science,
• Police or Law enforcement background,
• At least 8 years of appropriate experience in the development and implementation of regional and national transnational organized crimes control programs, with at least 4 years of transnational organized crimes reduction post qualifying experience.

Skills and Abilities:

• Working knowledge of policy analysis and development and program/project management, implementation and monitoring;
• Knowledge of, and involvement in, programs implemented by regional and international organizations such as Interpol, UNODC, and Africa Union are highly desirable.
• Experience in establishing law enforcement networks, analyzing information and deducing policy indicators.
• Management experience, excellent interpersonal skills, ability to organize and motivate others, and to work in a multi-cultural environments;
• Excellent drafting and reporting skills; communication and negotiating skills; and planning and organizational skills;
• Excellent oral and written communication skills
• Must be computer literate.

Language requirements: Fluency in English is required. Proficiency in French and/or Arabic are an added advantage.

Tenure of Appointment: The appointment is for one (1) year renewable subject to availability of fund and satisfactory performance

Woman applicants are highly encouraged

How to Apply

1. Send your Applications to the Following Addresses:

Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
*E-mail hr@igad.int

With a copy to:

IGAD Security Sector Program Office
P.O. Box 11880
Tel: 251 113724720/2
Fax: 251113724719
*Email: issp@igad.int

2. In the Subject line, please write: Ref: HR1203. Head, Transnational Organized Crime Pillar

Head, Security Institutions Capacity Building Pillar

Dead Line for Application: September 14, 2012
Position title: Head, Security Institutions Capacity Building Pillar
Duty Station: Addis Ababa
Organizational Unit: IGAD Security Sector Program (ISSP)

Duties and Responsibilities:

Under the overall guidance of the Head of IGAD Security Sector Program (ISSP), the Head of Security Institutions Capacity Building Pillar will be responsible for the overall objective of enhancing the capacity of states in the IGAD region to provision security effectively and efficiently. This include managing the activities of the Pillar by initiating different activities and projects such as the study of the existing national legal frameworks in which security institutions operate, envisage conduct of national needs assessment for security institutions culminating in a regional needs database and the development of regional and national training packages, and aim at the development of human and material capacity for Security Institutions.. He/She shall:

• Assist the ISSP head in formulating, policies and programs and in monitoring the implementation of programs relating to security institutions capacity building for implementation at the IGAD regional level;
• Assist the head of ISSP in the overall management and administration of the pillar in all its components and activities;
• Support the head of ISSP in the identification and development of synergies and partnerships with other actors (national and international) on Security Sector Reform issues at the strategic, technical and operational levels;
• Develop the Pillar’s work plan in close collaboration with the Head of ISSP by consulting the law enforcement advisors, including reporting on work plan implementation;
• Provide strategic advice on key policy and operational issues to senior security institutions leadership as required;
• Develop and coordinate the implementation of a comprehensive national capacity development support strategies on SSR;
• Provide overall coordination and financial responsibility for the programming and implementation of voluntary funds for SSR and small arms, including funds made available through ISSP;
• Establish guidelines and reporting standards for monitoring and evaluation of SSR and small arms activities in the IGAD region;
• Ensure the effective integration of institutional IGAD resources, knowledge and capacities on SSR and small arms within IGAD peace and security framework; and
• Perform any other duties as assigned by the ISSP Head.

Minimum Qualifications:

Education & work Experience:

• Post graduate degree in security sector reform, justice, political science, development or related fields.
• At least 5 years of experience with progressive responsibility in designing and implementing security sector reform programming, preferably in a post-conflict setting.
• Substantive expertise and experience in: strategic planning and development of the security sector infrastructure, internal accountability, small arms and light weapons reduction, gender-based violence, violence against youth, juvenile delinquency, human resources and financial management, and executive oversight of the security sector.

Skills and Abilities:

• Sound understanding of knowledge management and networking in an international organization. Solid project and resource management, planning and monitoring skills.
• Excellent facilitation and coordination skills proven in multicultural environments. Excellent interpersonal skills with staff at all levels. Demonstrates passion, commitment and innovation in the field of SSR.
• Knowledge of IGAD rules and regulations, policies, practice and procedures. Commands thorough theoretical and practical knowledge of security reform issues.
• Sound knowledge of crisis prevention and recovery and democratic governance issues. Builds strong partnerships – establishes lasting relationships and substantive dialogue with partners and clients that create valuable intervention opportunities for the section.
• Shows strong corporate commitment – works to achieve the goals of IGAD as a whole.
• Conversant with early recovery program systems.
• Must be computer literate.

Language requirements: Fluency in English is required. Proficiency in French and/or Arabic are an added advantage.

Tenure of Appointment: The appointment is for one (1) year renewable subject to availability of fund and satisfactory performance

Woman applicants are highly encouraged

How to Apply

1. Send your Applications to the Following Addresses:

Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
E-mail: hr@igad.int

With a copy to:

IGAD Security Sector Program Office
P.O. Box 11880
Tel: 251 113724720/2
Fax: 251113724719
Email: issp@igad.int

2. In the Subject line, please write: Ref: HR1202. Head, Security Institutions Capacity Building Pillar

Head, Maritime Security Pillar

Dead Line for Application: September 14, 2012
Position title: Head, Maritime Security Pillar
Duty Station: Addis Ababa
Organizational Unit: IGAD Security Sector Program (ISSP)

Duties and Responsibilities:
Under the overall guidance of the Head of IGAD Security Sector Program (ISSP), the Head of Maritime Security Pillar will be responsible for the overall objective of enhancing the capacity of states in the IGAD region to deal with maritime security threats. This include managing the activities of the Pillar by initiating and planning different projects, coordinating research and organizing workshops, work towards promoting and developing the human resource capacity of states with the development of training manuals. He/She shall:

• Initiate the formulating of policies, plans of action, programs and project proposals relating to the maritime security;
• Facilitate the implementation and conducting the monitoring, supervision and evaluating of maritime security in the IGAD region;
• Prepare and coordinating studies and research in the areas of maritime security;
• Organize and servicing workshops, seminars and meetings on maritime security matters;
• Conduct to the work of the specialized technical committee(s) and sub-committees on maritime security;
• Maintain working relations with other regional and international organizations in maritime security;
• Ensure overall management of the ISSP maritime security unit including preparation of its budget and supervising subordinate staff and short-term experts in conformity with relevant rules procedures in force;
• Produce and submitting periodic reports on activities and specific missions to head of ISSP; and
• Perform any other duty as may be assigned by the ISSP Head and IGAD Secretariat.

Minimum Qualifications:

Education & work Experience:

• At least a Masters Degree in International relations, Law, Peace and Security, Economics, or equivalent qualification.
• A higher qualification will be and added advantage
• At least 5 years of progressively relevant experience in Maritime security and border control, of which at least 3 years be in senior management position.

Skills and Abilities:

• Working knowledge of policy analysis and development and programme/project management, implementation and monitoring;
• Management experience, excellent interpersonal skills, ability to organize and motivate others, and to work in a multi-cultural environments;
• Excellent drafting and reporting skills;
• Good communication and negotiating skills; excellent oral and written communication skills in English.
• Good planning and organizational skills.
• Must be computer literate

Language requirements: Fluency in English is required. Proficiency in French and/or Arabic are an added advantage.

Tenure of Appointment: The appointment is for one (1) year renewable subject to availability of fund and satisfactory performance

Woman applicants are highly encouraged.

Please note that the position is open only to the citizens from the IGAD Member States.

How to Apply

1. Send your Applications to the Following Addresses:

Division, Administration & Finance
IGAD Secretariat
P.O.Box 2653
Tel: 253 354050
Fax: (253) 356994,353520
*E-mail hr@igad.int

With a copy to:

IGAD Security Sector Program Office
P.O. Box 11880
Tel: 251 113724720/2
Fax: 251113724719
*Email: issp@igad.int

2. In the Subject line, please write: Ref: HR1201. Head, Maritime Security Pillar.