Human Resources Administrative Specialist Bioversity International Rome, Italy

Human Resources Administrative Specialist

 

Bioversity International (“Bioversity” for short) is the world’s largest organization undertaking research on agricultural biodiversity, dedicated to addressing global issues related to food security, poverty, climate change and environmental degradation. We are a non profit organization, active in over 100 countries worldwide, with more than 350 staff working from some 16 country offices. We are one of 15 centres of the Consortium of International Agricultural Research Centres (CGIAR). This is an exciting time to join Bioversity International. We have recently developed new and ambitious goals, clear objectives and performance indicators for the next ten years. Two strategic priorities have been set ? to improve the useof biodiversity by smallholder farmers and the conservation of plant diversity.

 

For further information on Bioversity International, consult the Web page at

http://www.bioversityinternational.org

 

Purpose of Role

Working as a member of the Human Resources and in collaboration with staff across other organizational units, the Human Resources Administrative Specialist will be responsible for delivering efficient and effective administrative services to Bioversity staff at Headquarters’ and in regional offices around the globe. The position is located at Bioversity’s Headquarters’ in Maccarese, near Rome, Italy.

 

Main responsibilities

Under the supervision of the Manager of Human Resources, the incumbent’s will have the following specific responsibilities:

_ Provide advisory services to unit staff and staff across the organization on policies and procedures related to contracts, entitlements and social security scheme;

_ Coordinate the administration of employment contracts for Bioversity staff including preparing draft offers of employment, new contracts, probationary period and contract renewals procedures, and ensuring that all administrative decisions are taken in accordance with the provisions of the Personnel Policy Manual (PPM);

_ Coordinate the administration of staff entitlements and social security benefits (insurances and retirement plan) including establishing and monitoring eligibility to these benefits in accordance with the provisions of the PPM; liaising with AIARC (social security service provider) to ensure timely enrolment of new staff and dependents, notification of changes in status affecting the scheme (e.g. salaries, voluntary contributions, number of dependents, separations, etc), and resolving related issues;

_ Prepare monthly payroll changes and ensure that these changes are accurate and communicated within established deadlines to the Payroll unit;

_ Brief staff, upon appointment and separation, on eligibility for entitlements, social security benefits, and

related policies and procedures;

_ Oversee and monitor the input of administrative data in the HR management information system to ensure it is accurate, complete and current;

_ Prepare periodical statistical reports and analysis thereof in support of a number of organizational processes;

_ Regularly review administrative processes and procedures to ensure services are delivered in the most

efficient and effective manner, and make recommendations for improvement;

_ Perform other duties as requested.

 

Qualifications and competencies

 

Essential qualifications & competencies

• University degree in business administration or a related field, or equivalent qualifications.

• Minimum of 5 years’ relevant experience, preferably in an international working environment.

_ Proficiency in relevant software packages (Microsoft Word, Excel, and PowerPoint).

_ Very good knowledge of and experience in the use HR information management systems to provide

efficient and effective administrative services.

_ Strong interpersonal and communication skills, and the ability to establish and maintain effective

collaborative working relationships with people of diverse cultural and national backgrounds.

_ Strong organizational skills, including priority setting, ability to work on a range of activities

simultaneously and attention to detail.

_ Demonstrated ability to combine analytical and creative skills to find effective solutions to problems.

_ Excellent command of the English language, both verbal and written.

_ High degree of judgment and initiative and the ability to work with a high degree of independence within

assigned areas.

_ Strong client orientation and service approach.

 

Desirable qualifications and competencies

• Knowledge of other major international languages.

• Experience with the implementation of human resources information systems.

 

Terms and conditions: This is a locally recruited support position, at Bioversity’s headquarters. All benefits are denominated and paid in EURO. The position is level 6, in a scale of eight levels, with level 8 being the highest.

The salary range starts from Euro 43,554 per annum. Bioversity’s remuneration package includes a competitive salary, leave provisions, medical and life insurance, and non-contributory retirement fund. As this is a locally recruited position, relocation costs are not covered. The initial contract will be for one year, renewable, subject to a probationary period of six months.

 

Applications: Please apply online through Bioversity Job Opportunities web page

(http://www.bioversityinternational.org/about_us/job_opportunities.html) by clicking the “Apply” button, completing the online application and attaching the required information. The closing date for the vacancy is 16 December 2012, but we will continue accepting applications until the position is filled. Please note that in the application you are required to provide the contact details (address, telephone number and e-mail address) of at least three referees, which Bioversity will contact for short listed applicants. The status of the selection process can be monitored in the “Job Opportunities” section of our web site.

 

Bioversity is an equal opportunity employer and strives for staff diversity.

 

Women and candidates from developing countries are encouraged to apply.