Program Associate, Transparency Fund

The Open Society Foundations work to build vibrant and tolerant societies whose governments are accountable and open to the participation of all people.

We seek to strengthen the rule of law; respect for human rights, minorities, and a diversity of opinions; democratically elected governments; and a civil society that helps keep government power in check.

We help to shape public policies that assure greater fairness in political, legal, and economic systems and safeguard fundamental rights.

We implement initiatives to advance justice, education, public health, and independent media.

We build alliances across borders and continents on issues such as corruption and freedom of information.

Working in every part of the world, the Open Society Foundations place a high priority on protecting and improving the lives of people in marginalized communities.

Purpose of Position

Provide administrative and programmatic support as part of a team; work is carried out under general supervision.

Essential Duties & Responsibilities

Essential duties and responsibilities include the following. The Open Society Foundations may add, change, or remove essential and other duties at any time.

• Provide administrative support to the Director;
• Generally assist in program administration and carry out office duties, including: photocopying, faxing, mailings, preparing expense reports, and updating electronic and paper files;
• Perform research and assist with special projects as requested;
• Coordinate logistics for internal meetings, including scheduling, booking rooms, preparing materials, and setting up conference calls;
• As directed, coordinate travel including arranging itineraries, tickets, visas, and travel authorizations for project staff and non-OSF colleagues;
• Handle correspondence for program/department staff as needed;
• Provide administrative support to the grants management, legal and finance departments as needed in order ensure smooth and timely processing of grants, contracts and payments;
• Processes and tracks payment requests and budget allocations;
• Act as a point of contact (telephone and/or e-mail) for grant- and program-related inquiries and respond to routine telephone and written inquiries from applicants and others;
• Assist in the preliminary reviews of the quality and completeness of documentation of proposals and request additional information from applicants as directed;
• Prepare necessary internal paperwork to ensure timely payment of grants; produces pro-forma financial reports on grant spending;
• Track and monitor consultancy payments;
• Attend strategy meetings with program staff Assist in compiling, editing and drafting program material, including updates to the website;
• Perform other duties as assigned;
• Travel may be required.

Education / Experience

Bachelor’s degree from a four-year college or university and minimum of two to three years of relevant experience and/or training; or equivalent combination of education and experience.

Skills Required

• Excellent written, verbal, organizational, analytical and interpersonal skills;
• Excellent computer skills, proficient in Microsoft Office;
• Excellent listening and communication skills with sensitivity to cultural communication differences;
• Shows discretion and ability to handle confidential issues;
• High level of self-motivation and at ease working independently when necessary;
• Poised and works well under pressure, attentive to detail and prioritizes and works well under pressure;
• Flexibility and willingness to work simultaneously on a wide range of tasks and projects and ability to prioritize tasks;
• Pleasant, diplomatic manner and disposition in interacting with senior management, co-workers and the general public.

Compensation

Commensurate with experience. Excellent benefits package.

Application Instructions

Please email resume and cover letter with salary requirements before December 7, 2012, to: HumanResources@opensocietyfoundations.orgInclude job code in subject line: PGA-USP-TIF.