Administrative Assistant Internship
Net European Consulting is looking for a 6th months paid internship in the administrative field, with possibility for extension. The internship shall be based in Brussels and provide an administrative support to the Net European Consulting, a Belgian society representing private enterprises and professional associations and providing technical assistance on European projects.
Main duties and responsibilities
Management / Administration:
• Managing correspondence, telephone calls, incoming and outgoing communications;
• Managing database and information to ensure its accessibility and utility: classification and archiving of documentation;
• Ordering office supplies;
• Receiving of visitors;
• Managing internal agenda and calendar of events;
• Supporting in drafting of agreements / service contracts, letters, notes, invitations;
• Translation of documents;
• Managing relationships with customers and suppliers;
• Supporting administrative issues in proposals’ submission;
• Reporting and managing information: summaries, daily financial duties, briefing notes, such as background notes, political profiles, talking points, reports and dossiers;
• Participation in meetings, working groups and conferences.
• Managing correspondence, telephone calls, incoming and outgoing communications;
• Managing database and information to ensure its accessibility and utility: classification and archiving of documentation;
• Ordering office supplies;
• Receiving of visitors;
• Managing internal agenda and calendar of events;
• Supporting in drafting of agreements / service contracts, letters, notes, invitations;
• Translation of documents;
• Managing relationships with customers and suppliers;
• Supporting administrative issues in proposals’ submission;
• Reporting and managing information: summaries, daily financial duties, briefing notes, such as background notes, political profiles, talking points, reports and dossiers;
• Participation in meetings, working groups and conferences.
Finance / Accountability
• Preparing and managing invoices / credit notes, accounting records;
• Accounting;
• Calculation of expenses and mission costs, management of the bank account of the company, payments;
• Supporting the accountant in the preparation of tax forms, balance sheet, statement of VAT
• Preparing and managing invoices / credit notes, accounting records;
• Accounting;
• Calculation of expenses and mission costs, management of the bank account of the company, payments;
• Supporting the accountant in the preparation of tax forms, balance sheet, statement of VAT
Planning, Coordination and Organization:
• Logistical and organizational support in planning and events coordination: schedule attendees, book conference rooms, arrange catering, presentations, invitations, agenda, meeting materials, background notes for the meeting, power point presentations, follow-up activities;
• Logistical and organizational support in planning and events coordination: schedule attendees, book conference rooms, arrange catering, presentations, invitations, agenda, meeting materials, background notes for the meeting, power point presentations, follow-up activities;
• Managing the travel arrangements and logistics for Manager’s missions and consultants travels (prepare itinerary, booking/ordering travel, trip file and supplies, prepare expense report tools, presentations, complete expense reports after trip);
• Assisting in the coordination of project proposals, relations and meetings with project partners
• Assisting in the coordination of project proposals, relations and meetings with project partners
Skills required
Good Knowledge of Microsoft tools, internet, social platform application’s
Good writing and editing skills
Excellent knowledge of French and good command of Italian and English
Knowledge of European Union Institutions
Study and/or training experiences in an international environment
Manage time efficiently as well as maintain project calendar and deliver communications within assigned deadlines
Good Knowledge of Microsoft tools, internet, social platform application’s
Good writing and editing skills
Excellent knowledge of French and good command of Italian and English
Knowledge of European Union Institutions
Study and/or training experiences in an international environment
Manage time efficiently as well as maintain project calendar and deliver communications within assigned deadlines
Education
Bachelor degree or Secondary school degree in accounting/economy/management or any other relevant field.
Bachelor degree or Secondary school degree in accounting/economy/management or any other relevant field.
Start date
15 March 2014
15 March 2014
Application
Please send a motivation letter and CV to info@neteconsulting.com before February 15th 2014.
Please send a motivation letter and CV to info@neteconsulting.com before February 15th 2014.
Only selected candidates will be contacted.
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