Cost Proposal Coordinator

Are you passionate about joining an organization that helps to empower people to break the cycle of poverty?  Do you enjoy working with a culturally diverse team? Do you want to utilize your past background, experience, and skills to support developing countries worldwide? 

We are currently recruiting for a position based in Bethesda, MD for a Program Budget Coordinator who will be instrumental in working with the Business Development, Finance and Program teams to develop budgets for upcoming programs and realign budgets for active implementation.  The position will support a non-profit organization founded over 50 years ago with a presence in multiple developing countries and regions. 

The position will provide support in the cost and pricing areas of business development and programs, playing an integral role in helping SNV USA secure and implement funding from USAID and other donors.  Experience working with USAID grants and contracts is essential.  

This role will require an entrepreneurial spirit, high energy, and eagerness to grow to support the organization’s mission.  The ability to interact with in-office and field office staff at all levels is critical, as well as critical problem solving ability.   Attention to detail and ability to analyze data will be vital to the success of the candidate.  Exceptional communication and relationship-building skills are essential for success.

Key Responsibilities:

Cost Proposals

• Prepare budgets, supporting documentation, and other materials for proposals in order to submit to prime implementers, USAID, and other donors.  Activities will include:
  • Developing cost strategies and budget models to respond to specific requirements of RFPs and RFAs;
  • Preparing budget narratives/justifications;
  • Developing cost-related responses to post-submission questions/requests for revisions;
  • Preparing proposal budget templates and modifying existing templates to meet the demands of solicitations;
  • Reviewing country office inputs to cost proposals, partnering with country offices as required to ensure thorough, accurate, and timely submissions;
  • Supervising and monitoring the use of resources and tools to support full cost recovery;
  • Completing all other cost requirements identified in RFPs.
• Provide support and collaboration with respect to organization-wide cost proposal efforts originating from the head office.
• Conduct organizational competitive pricing analysis.
• Assist in organizational efforts to develop and examine new business models.
• Organize and analyze budgetary, expenditure, contract and other financial and quantitative data.
• Participate in discussions concerning bidding strategy.
• Follow-up with local and field business development, program, and financial staff to obtain and/or verify financial and budget information to ensure quality of routine and complex proposal models.
• Advise and assist local and field business development and program staff on allowability and compliance issues related to budgeting.
• Advise/assist local and field business development and program staff regarding methods to ensure full cost recovery and minimize cash outlay from cost share requirements.

Contracts and Grants Management/Administration

• Advise/assist local and field business development and program staff regarding key grant and contract compliance issues.
• Work with business development staff and donors regarding required agreement modifications and/or budget revisions.
• Draft and submit for review sub-grant agreements with subcontractors and internal agreements with country offices.
• Develop and maintain templates for each type of agreement entered into with field offices or third-party contractors.

Required Qualifications:

• BS/BA in Accounting or Finance or related field, plus 2+ years of relevant experience with budgeting, cost proposals, and/or contract/grants administration;
• Excellent verbal and written communications, relationship-building, and presentation skills (in English);
• Exceptional editing/proofreading skills to ensure production of documents that are clear, concise, responsive, and grammatically correct;
• Excellent organizational skills and attention to detail;
• Demonstrated ability to manage complex tasks and  prioritize competing demands in order to meet deadlines;
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) with advanced Microsoft Excel skills;
• Prior experience with international development and/or non-profit organizations, and/or working in a start-up business environment (preferred); and
• Foreign language skills in French or Spanish (preferred).

Additional Qualifications:

• Strategic thinker who is adept at multi-tasking in fast paced environment and is able to plan, prioritize, and organize individual and group activities and processes;
• Outgoing, straightforward, and creative;
• Able to work independently and take initiative;
• Results oriented;
• Team-focused, must enjoy working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers in the development of their own professional skills in order to ensure the team’s success; and
• Must possess a high degree of maturity, honesty, trust, sophistication, and integrity and cultivate these qualities in others.
• Must be willing to travel to developing countries.

To Apply: 

Please email a cover letter and resume todcresume@snvworld.org with 'Cost Proposal Coordinator' in the subject line. No phone calls please. 

Closing date: 

Monday, August 31, 2015

Type of contract: 

Local