Objective of the position
To provide a professional, business focus on finance, IT and logistics service, delivering a proactive solutions based approach for resolving issues and ensuring that the operational business requirements are effectively managed to deliver organisational results, and support the achievement of program outcomes.
Main tasks
Provide strategic direction and expert business advice to the Head of Mission
and Oxfam in Greece team 20%
  • Providing strategic and technical advice related to logistic management, administrative management, HR management, finance management and IT management to Head of Mission and the management team of the Greece program.
  • To provide leadership to the business services team, act as a business partner with all teams in Oxfam in Greece, and manage all business processes in compliance with Oxfam policy and local law for the successful program delivery.
  • Ensure that the business support team is functioning in alignment with Vision, Goal, Objectives and Principles of Oxfam with high spirit of accountability, transparency, cost-effectiveness and cooperation.
Managing Business Support Team 40%
  • Leading support functions including HR, logistic, administration and IT to ensure the smooth running of the Greece program.
  • Provide overall management and co-ordination for all aspects of program support, this will include overseeing the work of the HR, IT/Finance and logistic teams in country.
  • Manage, mentor and guide the Business Support team (financial, HR and logistic managers).
  • To be accountable for the implementation of the Country operational corporate strategy and ensure effective overall logistics, financial management, asset management, and financial accountability of these operations within the Country Programme.
  • Managing all aspects of finance.
  • Manage and oversee the HR function by monitoring HR processes and making recommendations for improvements.Manage and oversee the IT function by monitoring IT infrastructure and making recommendations for improvements.
  • Manage and oversee the logistics function by ensuring compliance to corporate procurement and other policies and all appropriate operational procedures are in place, through regular reviews and audit checks.
Contribute to build up the Operations department and activities in Oxfam Greece.Manage business processes in compliance with Oxfam Novib policies and procedures and in conformity with local law 40%
  • Ensuring effective and efficient finance management including:
    • Leading the country team on financial operational policies and procedures; and ensure that authorisation limits and procurement levels are in place; and Oxfam's financial procedures are followed.
    • Leading annual budgeting process and supporting program/finance staff with program related budget submission.
    • Monitor the production of monthly reports to Head of Mission and the management regarding financial status and logistics performance of the program.
    • Contribute to strategic management of country program and implement agreed changes within the region.
  • Ensuring effective and efficient logistic management including:
    • Effective procurement plan, asset management, vehicle and stock management implementation in accordance with Oxfam Novib policies.
  • Ensuring effective and efficient administrative management including:
    • Liaising with government agencies to sign up and/or renew Memorandum of Understanding, Collaborative Agreements with government ministries and effective contract management.
  • Ensuring effective and efficient HR management.
  • Ensuring effective and efficient information & technology management.
You have
  • A bachelor degree or equal certification in logistics, procurement, finance management, or business administration, or similar. Extensive experience could be considered to be of equal value.
  • At least 10 year experience of managing a finance and/or operations department with an international NGO operating through partnerships with local organizations. Experience in budget development and management. More experience is considered an asset.
  • Demonstrated experience in development and implementation of finance systems as well as operating finance software.
  • Experience in logistic and administrative management including office management, procurement, communication, liaising with government, asset/inventory management, etc.
  • Experience in staff management including performance management, coaching and mentoring staff.
  • Advanced computer skills, particularly Microsoft Excel.
  • High level written and spoken English communication skills; knowledge of Greek is considered to be an asset.
  • Capability to provide training to staff about administration, logistic, HR and finance.
  • Must have the capacity to lead and to be able to motivate/inspire national and international staff.
  • Be flexible in terms of management approach.
Offer a competitive, fair and comprehensive pay and benefits package that is justifiable to our donors. The position holder is based in Athens and will have to travel frequently.
More information and application procedure
Are you interested in this position? Send your application in writing, including a motivation letter and curriculum vitae and mentioning reference number 5-9350to jobs@oxfamnovib.nl to the attention of Annemarie Scholten, Recruiter, no later thanMay 29, 2016. Further information on the position is available from Marina van Dixhoorn, Roving Manager; Marina.van.Dixhoorn@oxfamnovib.nl
Applicants must be nationals of an European Union member State or have a valid work permit for the European Union.