Finance Manager

I Terms of Reference:

Place within the Organisation: Hierarchically and functionally accountable to the Executive Director
Job Location: Amsterdam, the Netherlands
Starting Date: as soon as possible
Duration: 1 year, with possibility for extension
Job: 24 hours per week
Aids Foundation East-West (AFEW) is an international network of civil society organisations that is dedicated to improving the health of key populations. With a focus on Eastern Europe and Central Asia, AFEW strives to promote health and increase access to prevention, treatment and care for public health concerns such as HIV, TB, viral hepatitis, and sexual and reproductive health and rights.
II Overall Job Objective:

To provide financial support, assistance in legal and human resource matters; to ensure that AFEW meets its statutory and regulatory financial obligations; to maintain sound financial management and control to safeguard the assets of AFEW; to provide adequate financial information to assist the Executive Director in decision making.
III Responsibilities and Tasks:

Related to Financial Control:
  • To provide continuous review and maintenance of accounting and financial control throughout the organisation.
  • To prepare regular financial updates for the Executive Director and the Board: income and expenses actual versus budget analysis and forecast.
  • To manage cash flow: to prepare liquidity reports and liquidity forecast.

Related to Bank:
  • Cooperate with bank regarding payments, company credit cards and other issues
  • Process payments on request via banking electronic system;
  • To coordinate Deposit accounts of AFEW funds
  • To manage petty cash of Amsterdam office.

Related to Accounting and Consolidation of Financial Data:
  • To book transactions in financial system, including bank payments, credit cards payments, petty cash expenses
  • Make manual transactions and corrections in the financial system, as required
  • Input currency rates into financial system on a monthly basis
  • Responsible for performing monthly, quarterly and annual financial closure.

Related to Donor Relationship / Donors Reporting
  • To communicate with donor organisations regarding financial reporting and other issues
  • To monitor and track donor's receivable according to the donor contracts;
  • Review Donor contracts for essential financial information; to ensure the compliance with the various standards requested by Donors.
  • To be responsible for the donor reports preparation

Related to work with Sub-recipients (Subgrantees):
  • To be responsible for arranging and signing contracts with sub-recipients in other countries; to agree and negotiate with local offices about contracts and budgets;
  • To trace money tranches to the local offices and receipt of reporting from them on a quarterly basis. To check financial reports and approve them.

Related to Budgeting:
  • To be responsible for the development of the organisation's operational budget.
  • To co-ordinate the budgeting process of the international Secretariat's projects, as necessary.

Related to Audit:
  • To co-ordinate AFEW annual and project audits, executed by external auditors; prepare account reconciliations, various reports and analysis.
  • Prepare annual Financial Statements.

Related to Human Resource Administration:
  • To assist in drafting contracts, keeping records, maintaining personnel files, in accordance with AFEW internal rules and procedures.
  • Prepare payroll file on a monthly basis

IV Contacts/Key Relationships:
Partner organisations
  • Donors
  • Auditors
  • Bank account manager

V Requirements:
Experience and Qualifications:
  • Higher vocational education (HBO) in Finance, Accounting, Administration or related subjects;
  • At least 4 years of financial management and accounting experience
  • Proven ability to organise / manage records, both paper and electronic;
  • Highly computer literate, experience working with mainframe accounting systems (Exact online)
  • Fluency in written and spoken English.Russian-speaking candidates will have strong preference.

Personal Skills / Additional Information
  • Strong communication and organisational skills;
  • Able to work independently and multitask;
  • Ability to work in a multinational team
  • Ability to work under pressure and meet deadlines
Plase send your CV and cover letter (in English) before May 31, 2016 toanke_van_dam@afew.nl